MISCHA HARPER
*** ******** ** – M*B *V* C: 416-***-**** ac7psq@r.postjobfree.com
Profile Highlights
Experienced, ambitious and motivated Administrative/Executive Assistant with 9+ years adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Possess the ability to perform effectively within a highly pressurized working environment with a keyboard typing speed of 50 wpm. Looking to grow in a company where I can use my valuable skills and contribute to the growth and success of the organization. Professional Experience
Think Research Aug 2018 – Present (Contract)
Executive Assistant / Office Administrator
Supporting 5 executives
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
Book domestic/North American/International flights, hotels and cars as needed
Process expense reports, invoices, arrange corporate documents
Cover 2nd floor reception making sure mail is delivered and guests are directed to the appropriate person
Maintaining, organizing and coordinating calendars
Book and prepare meetings rooms
Maintain and update information for various databases
Assist with additional administrative tasks as needed St Michaels Foundation April 2018 – June 2018 (Temp) Gift Processing Associate / Administrative Assistant Special Events
Processing donations accurately and in a timely basis received through direct mail appeals, online, memorial and tribute gifts.
Providing Team Leader, Financial Accounting with required batch information in order to record the information on Raiser’s Edge.
Process credit card donations and follow up on expired/declined credit cards and NSF payments.
Reception coverage and back up support for other gift processing staff as required.
Respond to inquiries regarding gifts, receipts and other donor or gift information. MS Society of Canada – February 2016 – August 2017 Administrative Coordinator – Donor Services National Office
Responsible for providing an exceptional customer service/donor relations experience through all interactions with customers
Assisted the director with meetings, daily administrative duties
Politely and courteously answers all in-coming telephone calls and re-directs to appropriate destination
Transfers voicemail messages to various staff, return caller messages and handles general inquiries
Greets and directs all visitors in a polite and professional manner and contact appropriate staff
Receives and re-directs general email and donor queries
Upon receiving, processes daily mail sorted by office administration
Updates all reception documents and tools regularly and ensure updates are communicated
Work closely with the direct marketing team to thank and support various segments of donors
Processes donor information changes in each of the customer relationship management data- bases
Processes duplicate receipt requests and organizes for emailing or mailing to donors
Prepares weekly package and processes the daily exception mail package from data processing center
Works with the volunteer on in memory and in honor card processing
Ensures monthly merge reports are completed, monitoring accuracy; and work with service provider on processing merges
Ongoing contact with third party gift processing team to ensure donor gifts, pledges/re- minders, tax receipts, and thank you letters are processed and issued in a timely manner. As well as issuing these myself.
Continuing Education – August 2015 – Present
Sick Kids Foundation July 2014 – June 2015
Clerk, Gift Administration - contract position (Toronto)
Perform general duties as assigned
Input general, event, memorial and camp donations into KYDS database
Update donor’s personal and payment information as requested
Process all donations
Open and distribute foundation daily mail
Process all donor tax receipts and duplicates as requested Continuing Studies Jan 2012 – Dec 2013
Downtown Community Health Clinic (Mental Health and Addictions) - Aug 2010 – Aug 2012 Medical Office Assistant
(Vancouver, BC)
Schedule and confirm medical appointments for a 10 doctors
Receive and communicate messages for medical staff and patients
Filing and archiving patient charts
Answering and directing phone calls to appropriate staff
Pulling charts for doctors and nurses
Updating patient information in EMR, Paris and patient charts
Transcribe detailed medical reports
Assist patients in the case of a medical emergency Vancouver General Hospital - July 2009 – Aug 2010
Staffing Clerk (Vancouver, BC)
Scheduling casual and regular staff for vacant and unexpected shift changes
Maintain time keeping records for the office and related information to the departments including payroll
Approve schedules for processing by patrol department
Ensure compliance with all collective agreements in terms of scheduling, hours of work and awarding shifts
Maintain filing system for scheduling
Inform departments as necessary re: coverage and changes in hours
Provide assistance with unit clerk duties
Education
Raisers Edge Sickkids Foundation 2015
Sorian Clinicals St Michael’s Hospital 2017
ADT St Michael’s Hospital 2017
Cornerstone Software System MS Society of Canada 2016
Medical Terminology Algonquin College 2016
ESP (Electronic Scheduling) Training: Vancouver Coastal Health 2009
Paris Training Vancouver Coastal Health 2010
EMR (Electronic Medical Records) Training: Vancouver Coastal Health 2010 Skills
Mac Outlook Express
Microsoft office Word
Office 365 PowerPoint
Excel Google (Gmail, Google Docs/Slides)
Attributes
Excellent communication skills
Excellent multitasking ability
Excellent planner and coordinator
Dedicated Team Player
Critical Thinker
Self-directed
Schedule Management
Advanced clerical knowledge