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Executive Assistant Manager

Location:
India
Salary:
600000
Posted:
November 16, 2018

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Resume:

Curriculum Vitae

PARUL PAHWA

Resume Highlights:

B.Com from DELHI UNIVERSITY

MBA in HR from MDU

Diploma In Office Management (Secretarial Practice)

.

Personal Summary:

Over the past 9 plus years of experience coordinating office management and special projects with a high degree of efficiency. I have built a strong track record in HR services and Administration. During this time, I assisted MD, Director’s, CEO, and HR Managers in their routine work to ensure that their time is managed well including hassle.

As an Executive Assistant / Senior HR Executive /Assistant /Secretary/Office Manager, I always have the responsibility of being the face of the Top office of the Organization and have to balance the communication to the internal and external world, and have always maintained all the time-lines of my work. I aspire to reach top heights in profession. I believe in dedication working to prove my caliber and work towards the achievement goals of the organization and self.

Areas of Expertise

-Good customer relations skills. - Planning Corporate Events & Meetings.

-HR Responsibilities. - Talent Acquisition and Talent Management.

-Employee Engagement - Recruitment and Analytical Problem Solving.

-Developing policies and procedures. - Vendor Management

Academic Qualifications

Masters of Business Administration ( MBA )- HR - Maharishi Dayanand University (MDU)

Graduate In Bachelor of Commerce (B.Com)- Delhi University

Diploma in Office Management (Secretarial practice)

Young Women Christian Association (YWCA) Delhi

Intermediate

CBSE Board of Education Faridabad.

Metric

CBSE Board of Education Faridabad.

SAP HR Training

Simtej7 Academy, Pune

Career History

- Space is a well-known name in the field of RF & Telecom. One of the well-known company of this group is Space Telelink & Space Teleinfra Pvt. Ltd, an immensely prominent and one of the leading Manufacturers, wholesale suppliers and exporters of a vast range of Antennas, IBS Accessories, BTS Installation Material, RF Connectors, Jumpers and ancillaries etc. Currently working as “Executive Assistant to Managing Director” from June 2017 to till date.

Achievement: Awarded as an Employee of the month for effective follow up with Stakeholders and Directors.

Job Responsibilities

Updating Director about important information/communication/meetings/invitations/ developments.

Providing high level administrative support to Managing Director - Managed and coordinated extremely busy calendar of MD with extreme detail / reminder system.

Handled confidential material at the highest level.

Implemented processes and procedures that increased operational efficiency; managed daily functions of the office and premises.

Capable of managing multiple task simultaneously and meeting tight timelines.

Top level communication, writing and research skills.

Made airline, hotel, and ground transportation arrangements, both domestic and international. Also experienced in dealing with private aviation for group trips, and visa/passport requirements

Utilized discretion and judgment at all times in dealing with executive's direct reports, as well as communication with customers and vendors via telephone and email.

Served as liaison between senior management, customers, colleagues and vendors to streamline flow of information.

Performed research, data collection, statistic compilation, document generation as necessary to complete special projects and price quotes

Monitored costs and expense reports, negotiated vendors contracts

Greeted visitors entering the office, determined the nature and purpose of visit, and directed them to the appropriate destination.

Maintain records, writing minutes of the meetings, corresponding with external & internal stakeholders.

Handling all Corporate Credit Cards and Personal Cards of Managing Director.

Knowledge of All Insurance Policies and maintain due date premium.

Coordinating with Money Exchange Vendors for Dollars, SAR, Malaysia, and YGN etc. Currency.

Coordinating with Travel Vendors / Food Vendor/ Flower Vendor/ Third party Payroll vendor.

Confident and able to work independently with individuals at all levels.

Excellent written and verbal communication, inter personal skills, time management and prioritizing abilities, problem solving skills with the ability to work in multi-cultural environment with ethical work standards

ACL Stanlay is one of the fastest growing organized manufacturers & suppliers in India of innovative engineering products & solutions for inspection, execution, supervision, survey & testing in building construction, utility & telecommunication segments. Worked as “Executive Assistant cum HR Executive” from June 2016 to till May 2017.

Job Responsibilities

Reporting to the CMD and HR manager for daily work.

Excelled in greeting guests, typing letters and reports, filing, managing supplies, routing phone calls.

Keeping track of any employee anniversaries, birthdays and awards they are due.

Coordinating with the internal cross-functional departments, offices, for smooth execution of day-to-day business operations.

Screening phone calls, emails, letters and personal visits. Screen Director’s phone calls mail and email.

Maintain Director’s calendar-plan and schedule meetings, teleconferences and travel.

Keeping up with high volumes of work and Manage audit files in computer and paper form.

Produced spreadsheets detailing audit activities and Processed travel expenses and reimbursements.

Taking minutes at meetings of Senior Director and Escalated operational issues to senior management.

Organizing Video Conferencing and Tele Presence meetings across the globe.

Human Resources Operations - Ensuring maintenance of records of all people Joining, Leaving & Removing right up to their personal files.

Issuing of appointment letter after proper verification about Company and location issuing of appointment letter is centralized.

Employee Training & Development management, Initiation and implementation of event management, employee engagement and CSR activities.

Expertise of recruitment letter, issuing of termination letter and dealing with absconding cases.

Generating the Employee Id (CRM software) for all the candidates

Writing up professional Job adverts.

Administration of all Leave Record. Administration of Performance Appraisal system and its timely implementation

Coordination with IT for new hire’s email & password setups. Sending of Email & Passwords to the respective candidates.

Talent Acquisition - Establishes a recruiting strategy by analyzing job descriptions and management feedback, customizing processes as well as staying abreast of industry trends and local labor market conditions.

Recruits, interviews, screens, completes reference checks and makes hiring decisions in collaboration with local management at the Agent and Supervisor level. May consult with hiring manager regarding potential candidates and assists them in their final decision at the Agent/Supervisor level. Finalizes offers in accordance with employment and compensation policies. Processes appropriate paperwork.

Identifies creative sources for recruiting qualified candidates through a variety of continually expanding means to include database, internet, newspaper advertising, job fairs, professional organizations, community agencies, and colleges. Strategize with business unit to determine other possible sources.

Maintaining personnel budget and admin budget on monthly and yearly basis.

MIS of sales funnel on monthly and quarterly basis.

Keeping the records of all purchase requisitions in CRM software.

Keeping the records of Stationary, vendor creations, purchase requisitions, security services etc.

I have worked with “Dar Al Handasah” in Pune is one the world’s leading international consultancies with five design Centers in Beirut, Cairo, London, Pune and Amman and 45 regional operation offices in 30 countries throughout the Middle East, Europe, Africa, Asia and commonwealth of Independent States (CIS) Countries” as a “Department Secretary” from Dec 2014 to 30th Jan 2016.

I have worked with Simtej7 Academy” Best SAP TRAINING INSTITUTE IN” Pune as a “Centre Manager” “from Aug 2013, to 11thDec 2014”.

As Centre Manager successfully managing a team of 6 people and responsible for smooth operations of the Academy. Responsible for training, motivation, and accountability of a team.

Achievement: Awarded as a Best Counselor in Simtej7 Academy

Responsibilities as Centre Manager

Managing the centre on day to day basis ensuring smooth operations of campus.

Responsible for achieving monthly admission target.

Representing Academy at various events and promotions

Responsible for admission process & documentation, batch formation.

To figure out innovative marketing strategies to further ensure the growth of organization.

Posting about Academy on social websites and other relevant mediums for advertising.

Working closely with admissions, maintenance and updating of students data, forms, documents etc.

Constant updation on various mediums of branding like Shiksha, Just dial, Mingle Box et al.

Acting as the first point of contact for anyone enquiring about anything in Company.

Tie with MNC IT companies regarding Job openings for students.

Interpreting and clarifying the companies HR policies and practices to employees.

Hiring Professional Faculties for students.

I have worked with M/s Friends Auto India Limited. Faridabad “Trader, Manufacturer & Importer – Exporter of Auto Parts” Sector-24 Faridabad as a “Executive Assistant” to Managing Director

Mr. Amarjeet Singh chawla from March 2009 to Oct 2012. (3 years and 7 months)

I have worked with Manav Rachna University in Faridabad as a “Executive Secretary” to Director Mr. Mukesh Gambhir from July 2007 to Feb 2009.

KEY SKILLS & COMPETENCES

Computer Skills: MS Word, Typing 40 wpm, Excel, Tally, Outlook Express, ERP, SAP, CRM and Lotus Software and Shorthand 80 wpm.

Social Skills: Working in a team, performing in challenging environments and under strict timelines, working in multicultural and multi-linguistic settings

Personal Skills: Fast learner, Punctual, Believe in myself, hard-working, determined, team-player, leadership, positive attitude, love to learn new things, ability to communicate at all levels, and good convincing power.

CAREER STATEMENT

“I feel that my greatest strengths are firstly my strong commitment to providing a professional service to fellow colleagues. Secondly my skill at developing and maintaining a close working relationships with people from all social backgrounds, which in turn helps me to gain a in-depth Understanding of their individual needs”.

PERSONAL DETAILS

Name : Ms. Parul Pahwa

Father’s Name : Sh. Nandlal Pahwa

Email Add : ac7pmz@r.postjobfree.com

Phone No : 931-***-****

Status : Single

Date of Birth : 6th August 1989

Hobbie : Reading Books on Buddhism, Listening music

Assets : My Spirituality & Honesty



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