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Administrative Assistant Manager

Location:
Casa Grande, Arizona, United States
Posted:
November 15, 2018

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Resume:

Sherrie Ashburn

PROFESSIONAL SUMMARY

**+ years of experience in Human Resources, Accounting, Administrative Assistant, Assistant Manager, Business Manager, Receptionist. Familiar with all accounting processes. Strong ability to use written and verbal communication to complete or delegate task.

TECHNICAL SKILLS/EXPERIENCE

MS Office (Excel and Word), Accounting Paperwork, Accounts Receivable, iVisions, Winocular, TalentEd, Customer Service, Research, Inventory, Familiar with Payroll

PROFESSIONAL EXPERIENCE

CGESD, Casa Grande, AZ Sep 2016 – Present

Secretary - HR

Hiring all classified employees to include running references, verifying ASRS membership and fingerprinting status. After approval by the Director calling and offering position; hiring paperwork; ASRS registration and processing badges.

Processing all separation paperwork.

Processing all retirement paperwork.

Prepping, attending and finalizing all semi-annual crossing guard training.

Prepping and processing annual classified contracts.

Keeping all classified certifications updated and employees in compliance.

Phones

Filing

Accounting Assistant/Cashier May 2016 – Sep 2016

Collected monthly fees for preschool and kindergarten students.

Counted monies from concession events and other school fund raising events.

Prepped bank deposits.

Bank runs.

Verified information for Bookkeeper to run bi-weekly checks.

Errands (monies to County prior to processing payroll).

Backup District Receptionist.

Phones.

Filing.

B&D RESTAURANTS, Casa Grande, AZ May 2015 – May 2016

Administrative Assistant

Process accounts payable for nine McDonald’s in Southwest Arizona.

Process daily sales reports for each store, compile information from these reports and provide supervision with a weekly census.

Run analysis of monthly invoicing.

Reconcile monthly vendor accounts.

Type all memos, letters, emails and all other correspondence.

Reconcile Profit and Loss statements received from an outside accounting firm; reconcile all bank statements, banking and filing.

Backup for Payroll and Office Manager

ROSE INTERNATIONAL/ABBOTT NUTRITION Dec 2014 – May 2015

Administrative Assistant II

Schedule all trucks for deliveries via phone and computer requests.

Receive all UPS, FedEx and LTL deliveries.

Verify seals and truck numbers with BOL and paperwork.

Prepare items to be shipped.

Remove all trace inventory items from computer programs.

Pull inventory items from stock for production line use.

Filing

Phones

CASA VERDE ESTATES, Casa Grande, AZ Aug 2013 – Nov 2014

Assistant Manager/Manufactured Homes Sales Associate

Process all monthly rental payments.

Process several monthly reports to help close out and balance the month.

Prepare and sale both new and used manufactured homes within the Park for the General Manager.

B&D RESTAURANTS, Casa Grande, AZ Mar 2008 – Aug 2013

Administrative Assistant

Process accounts payable for nine McDonald’s in Southwest Arizona.

Process daily sales reports for each store, compile information from these reports and provide supervision with a weekly census.

Run analysis of monthly invoicing.

Reconcile monthly vendor accounts.

Type all memos, letters, emails and all other correspondence.

Reconcile Profit and Loss statements received from an outside accounting firm; reconcile all bank statements, banking and filing.

Backup for Payroll and Office Manager

CONCORD HEALTH CARE, INC., Youngstown, OH Sep 2006 – Jan 2008

Business Manager (Concord Care Center of Hartford) Oct 2007 – Jan 2008

The Business Manager for Concord Health Care's nursing home located in Hartford, Ohio.

Worked on all accounts payable and receivables, payroll, daily and weekly census, maintained resident’s funds, received and inputted all room and board rents from Medicaid, Medicare and private insurance parties, mail, phones, calculated and updated all vacations, sick and personal time of employees, filing.

Administrative Assistant Sep 2006 – Oct 2007

Work directly with CEO and CFO.

Maintain the weekly occupancy census for five nursing homes, code and enter accounts payable, 401K management updates, Workmen's Compensation (i.e., appeals), daily banking, complete and file monthly reports, close monthly accounts payables and general ledger, compose professional correspondence, update policies and procedures, complete daily backup on computers, maintain supplies inventory, open and distribute mail, manage phones and filing.

SCP POOLS, Harahan, LA Nov 2005 – May 2006

Office Manager

Reconcile cash, checks and credit card receipts from counter sales, coordinate customer account paperwork, facilitate bank deposits, justify invoices before sending to corporate office for payment, research price discrepancies and resolve as needed, handle mail, filing, phones and assist branch manager and Accounts Receivable manager with branch collections.

JEAN SIMPSON TEMPORARY AGENCY, Shreveport, LA Sep 2005 – Nov 2005

Receptionist

Answer phones, relay employee messages via email collate and file daily intake logs.

Purchasing Assistant

Valentec Systems, Inc., complete requisitions and purchase orders after obtaining pricing, answer phones, file, prepare numerous Fed Ex packages, receive incoming deliveries and track inventory using Excel.

EDUCATION

96 hours toward BA

Glendale Community College and Grand Canyon College (now Grand Canyon University)



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