Brenda M. Pioli
**** **** ****** #* **********, CT 06604 914-***-**** ac7olm@r.postjobfree.com
EXECUTIVE ADMINISTRATIVE ASSISTANT
Self-driven administrative professional, offering significant experience in self-directed positions requiring effective support and administrative abilities. Proven track record of interpersonal, communication and multi-tasking skills. Adaptable team player recognized for willingness to acquire new skills.
CORE COMPETENCIES
Meeting Coordination
Travel & Expense Reporting
Pro-active Independent Thinker
Event & Conference Management
Ability to Multi-task
Adaptable Team Player
Complex Calendar Management
Support Multiple Managers
Ability to Work Efficiently
Strong Attention to Detail
Strong Customer Focus
COMPUTER SKILLS
MS Office, Word, Excel, PowerPoint and Outlook 365, Lotus Notes, Concur, PeopleSoft, Jobvite, Workday, SAP, SharePoint, OneNote, Yammer
PROFESSIONAL EXPERIENCE
University of Bridgeport, Bridgeport, CT Oct. 22, 2018 - Present
Administrative Assistant to the Chief of Staff, UB – temporary position
Provide administrative duties for the Chief of Staff and her direct reports.
Henkel Corporation, formerly Sun Products Corporation, Trumbull, CT
Administrative Assistant to Head of R&D, North America, Henkel Corporation Dec. 2016 – Sept. 2018
Provided executive level administrative support to Head of R&D and his Leadership Team; Vice President, Product Development; Director Safety & Regulatory Affairs, North America
Provided and maintained heavy calendar management managing multiple calendars within the leadership team.
Arranged, scheduled and coordinated Skype meetings including international Video Conferences and all Town Hall
meetings.
Site Coordinator – sent out all communications on behalf of Head of R&D, North America.
Organized and facilitated offsite events for the R&D Trumbull facility (100 employees).
Domestic / International Travel arrangements – responsible for extensive travel arrangements, processed T&E and reimbursements.
SAP/ProWeb – processed monthly, quarterly and yearly invoices through SAP application.
SharePoint – shared and managed content for the Leadership Team to collaborate across the organization
seamlessly.
Maintained and ordered all office supplies for the R&D Trumbull facility through SAP Amazon Business.
Provided good working relationships with all Executive Assistants across Henkel International Corporation.
Administrative Assistant to Chief Technology Officer, Sun Products Corporation April 2013 – Dec. 2016
Provided executive administrative support to CTO and his R&D Leadership Team
Responsible for complex calendar management.
Facilitated excellent communications with R&D Leadership Team – exhibited high degree of professionalism
through effective interpersonal skills. Communicated reminders and deadlines of deliverables.
Provided support in scheduling interviews for the R&D facility through Jobvite on a timely basis.
Event Coordination (Town Hall Meetings, Onsite visits, Staff meetings) – scheduled invitations/Live
Meetings, prepared agendas, gathered information for presentations from R&D Leadership Team, prepared
draft presentations in PowerPoint.
Provided appropriate support for connectivity, setup of all Town Hall meetings.
Completed and processed expense reports on a timely basis for R&D Leadership Team using the Concur.
SAP – processed all purchase orders for invoicing, ordered materials and all supplies for the facility. Ensured the
good receipt of goods occurred and sent appropriate information to AP.
AVON Products, Inc., Rye, NY
Executive Assistant to Vice President IT Strategy, PMO, VMO August 2007 – January 2013
Provided full range administrative support to Vice President IT Strategy, Architecture & Program Management Office as well as three Executive Directors and Director of Global IT Contracts & Procurement
Provided executive level support including heavy calendar management for Vice President and ten direct reports with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.
Managed all facets of strategic budget planning workshop set-up including venue research, contract management and logistics.
Planned and coordinated corporate luncheons and developed presentations for related onsite and offsite meetings.
Organized the details of special events, domestic & international travel arrangements, corporate agendas and itineraries including conference room management.
Closely interacted with direct vendor relations and scheduling of global international meetings with outside vendors.
Processed complex monthly expense reports including VISA applications for international travel, responsible for arranging cost-efficient travel arrangements.
Coordinated and maintained attendance and annual vacation records for department of 40.
Collaborated with department managers to collect necessary information for monthly Integration meetings and prepared related presentations.
Coordinated all video tele-conferences and tele-presences to minimize travel and accelerate decisions within global locations.
Sr. Administrative Assistant, Global IT HR and e-Solutions May 2005 – August 2007
Lead Administrative Assistant April 1997 – May 2005
Administrative Assistant, Secretary, Part-time Receptionist October 1990 – April 1997
EDUCATION
Greenwich High School Diploma
OUTSIDE INTERESTS
Health & Fitness, Tennis, Walking, Volunteering