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Administrative Assistant Executive

Location:
Bridgeport, Connecticut, United States
Posted:
November 13, 2018

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Resume:

Brenda M. Pioli

**** **** ****** #* **********, CT 06604 914-***-**** ac7olm@r.postjobfree.com

EXECUTIVE ADMINISTRATIVE ASSISTANT

Self-driven administrative professional, offering significant experience in self-directed positions requiring effective support and administrative abilities. Proven track record of interpersonal, communication and multi-tasking skills. Adaptable team player recognized for willingness to acquire new skills.

CORE COMPETENCIES

Meeting Coordination

Travel & Expense Reporting

Pro-active Independent Thinker

Event & Conference Management

Ability to Multi-task

Adaptable Team Player

Complex Calendar Management

Support Multiple Managers

Ability to Work Efficiently

Strong Attention to Detail

Strong Customer Focus

COMPUTER SKILLS

MS Office, Word, Excel, PowerPoint and Outlook 365, Lotus Notes, Concur, PeopleSoft, Jobvite, Workday, SAP, SharePoint, OneNote, Yammer

PROFESSIONAL EXPERIENCE

University of Bridgeport, Bridgeport, CT Oct. 22, 2018 - Present

Administrative Assistant to the Chief of Staff, UB – temporary position

Provide administrative duties for the Chief of Staff and her direct reports.

Henkel Corporation, formerly Sun Products Corporation, Trumbull, CT

Administrative Assistant to Head of R&D, North America, Henkel Corporation Dec. 2016 – Sept. 2018

Provided executive level administrative support to Head of R&D and his Leadership Team; Vice President, Product Development; Director Safety & Regulatory Affairs, North America

Provided and maintained heavy calendar management managing multiple calendars within the leadership team.

Arranged, scheduled and coordinated Skype meetings including international Video Conferences and all Town Hall

meetings.

Site Coordinator – sent out all communications on behalf of Head of R&D, North America.

Organized and facilitated offsite events for the R&D Trumbull facility (100 employees).

Domestic / International Travel arrangements – responsible for extensive travel arrangements, processed T&E and reimbursements.

SAP/ProWeb – processed monthly, quarterly and yearly invoices through SAP application.

SharePoint – shared and managed content for the Leadership Team to collaborate across the organization

seamlessly.

Maintained and ordered all office supplies for the R&D Trumbull facility through SAP Amazon Business.

Provided good working relationships with all Executive Assistants across Henkel International Corporation.

Administrative Assistant to Chief Technology Officer, Sun Products Corporation April 2013 – Dec. 2016

Provided executive administrative support to CTO and his R&D Leadership Team

Responsible for complex calendar management.

Facilitated excellent communications with R&D Leadership Team – exhibited high degree of professionalism

through effective interpersonal skills. Communicated reminders and deadlines of deliverables.

Provided support in scheduling interviews for the R&D facility through Jobvite on a timely basis.

Event Coordination (Town Hall Meetings, Onsite visits, Staff meetings) – scheduled invitations/Live

Meetings, prepared agendas, gathered information for presentations from R&D Leadership Team, prepared

draft presentations in PowerPoint.

Provided appropriate support for connectivity, setup of all Town Hall meetings.

Completed and processed expense reports on a timely basis for R&D Leadership Team using the Concur.

SAP – processed all purchase orders for invoicing, ordered materials and all supplies for the facility. Ensured the

good receipt of goods occurred and sent appropriate information to AP.

AVON Products, Inc., Rye, NY

Executive Assistant to Vice President IT Strategy, PMO, VMO August 2007 – January 2013

Provided full range administrative support to Vice President IT Strategy, Architecture & Program Management Office as well as three Executive Directors and Director of Global IT Contracts & Procurement

Provided executive level support including heavy calendar management for Vice President and ten direct reports with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.

Managed all facets of strategic budget planning workshop set-up including venue research, contract management and logistics.

Planned and coordinated corporate luncheons and developed presentations for related onsite and offsite meetings.

Organized the details of special events, domestic & international travel arrangements, corporate agendas and itineraries including conference room management.

Closely interacted with direct vendor relations and scheduling of global international meetings with outside vendors.

Processed complex monthly expense reports including VISA applications for international travel, responsible for arranging cost-efficient travel arrangements.

Coordinated and maintained attendance and annual vacation records for department of 40.

Collaborated with department managers to collect necessary information for monthly Integration meetings and prepared related presentations.

Coordinated all video tele-conferences and tele-presences to minimize travel and accelerate decisions within global locations.

Sr. Administrative Assistant, Global IT HR and e-Solutions May 2005 – August 2007

Lead Administrative Assistant April 1997 – May 2005

Administrative Assistant, Secretary, Part-time Receptionist October 1990 – April 1997

EDUCATION

Greenwich High School Diploma

OUTSIDE INTERESTS

Health & Fitness, Tennis, Walking, Volunteering



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