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Administrative Assistant Office

Location:
San Francisco, California, United States
Salary:
60-65000
Posted:
November 12, 2018

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Resume:

MARY CAMPBELL

**** ****** **. *** *********, CA *4110

415-***-****/ac7oa9@r.postjobfree.com

PROFESSIONAL EXPERIENCE

PROJECTION PRESENTATION TECHNOLOGY, San Francisco, CA Jun.2017-present

Position Convention Services Coordinator

Coordinated and managed small to medium level conferences providing Audiovisual Services to clients at the Moscone Center as the preferred in house Audiovisual Services provider

Interfaced with our clients at pre conferences through post conferences to ensure a smooth delivery of AV Services

Ordered all equipment and union labor needed for conferences/tradeshows

Maintained great working relationships with all vendors and personnel at Moscone Convention Center including administrative offices, subcontractors, teamsters and all local unions

Prepared labor orders, purchase orders and invoices for conferences using our internal invoice/billing system

Served as Conference Coordinator with high level executives, production companies, meeting planners, project teams, vendors, and end users on a frequent basis

Planned and coordinated department events such as parties, volunteer activities, dinners and off site meetings at hotels and various venues

Created Tradeshow Exhibitor order forms, managed email designated for them, and processed all new orders

Position Administrative Assistant Jan. 2008-Jun.2017

Provided administrative support to the West Coast Regional Director, Sales Director, two Convention Service Managers and an Operations Manager

Coordinated calendars, appointments and meetings in Outlook

Managed onboarding of all new hires

Processed all union employee payroll for each conference and all work injury reports

Provided accounts payable support by ensuring the timely payment of invoices, credit cards

Answered all incoming phone calls in the office

Prepared and processed expense reports in Excel

Maintained company financials in Access

Managed office facilities, performed general clerical tasks and administrative responsibilities

Handled Accounts Receivable from all clients, created Purchase Orders for up to 30 vendors, bank wire transfers, deposits and credit card transactions

Involved in various projects, such as competitor and industry research

Accessible 24/7 via iPhone

Ordered all office supplies and rental equipment supplies when needed

Greeted all incoming guests to the office and managed access badges for visitors

SKILLS

Technical: Microsoft Word, Excel, Outlook, PowerPoint; Access, Adobe, Google Docs

EDUCATION

City College of SF Coursework

Certified Meeting Planner Program through Northern CA chapter Meeting Planners Int’l-completed 2016

VOLUNTEER EXPERIENCE

Basic Tax Preparer for low income individuals at Mission Economic Dev. Agency 2017 Tax Season

Trained Doula at San Francisco General Hospital



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