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Manager Accounts Payable

Location:
North Richland Hills, Texas, United States
Posted:
November 09, 2018

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Resume:

Cynthia R. Perez

Professional Experience:

EVO PAYMENTS INTERNATIONAL. Melville, N.Y.

July 2018 - Present

Accounting Manager, Accounts Payable

● Manages AP and customer vendor relations.

● Prepares and adheres to a weekly cash forecast.

● Manages accounting functions including maintenance of general ledger and accounts payable.

● Act as an liaison between the company, government and external accountants to ensure that proper information is maintained.

● Develops. implements and maintain systems, procedures and policies.

● Provides accounting assistance to project managers and operations staff.

● Monitors all aspects of Accounts Payable process including cash disbursements.

● Audit credit cards transactions weekly for fraudulent activity.

● Realign workload and reduce headcount without disruption of services to vendor accounts.

● Train and evaluate employees to enhance their performance, development and work product.

● Restructure job duties for staff to improve workflow, by focusing on individual’s strengths which reduced duplication of effort and reduce errors in account errors.

● Converting manual process in AP to an automated system. February 2015 – July 2018 SAGE PARTS PLUS INC. Melville, N.Y. Global Accounts Payable Manager

● Oversee staff which processed approximately 13,000 accounts payable domestic and international invoices in various currencies as well as outsourced invoices amounting to approximately 10,000 invoices on a monthly basis.

● Monitored all Accounts Payable process, petty cash (domestic and international), credit cards, expense reports and overhead invoices.

● Processed weekly check runs for 4 U.S divisions, 2 Canadian divisions and 8 international divisions.

● Assisted Finance Team with month end processing including accruals and reclassifications.

● Researched open RPT’s and contact the vendors for a credit memo.

● Wrote off any open PO’s which were created in error and/or never billed by the vendor.

● Corrected PO’s that were over received by the warehouse without changing the FIFO layer.

● Researched PO’s and RPT’s that were created in error.

● Provided upper management weekly cash requirements analysis.

● Implemented and manage a Virtual Card payment program that generated revenues.

● Established/supervised processes to address/correct errors in prepaid, and assets/expense allocations.

● Developed and maintained strong vendor relationships and negotiated payment terms.

● Selected and hire employees for the Accounts Payable department.

● Supervised 5 AP representatives including management of all facets of department. September 2014 – January 2015 TEQ Huntington, NY

Accounts Payable Analyst

● Created document and procedures for the Accounts Payable Process.

● Processed a monthly average of 2,000 accounts payable invoices.

● Handled Ad Hoc request from upper management.

● Handled the weekly check run.

● Reviewed all vendor payments and unpaid detail on a weekly basis.

● Provided a cash flow report to upper management on a weekly basis.

● Prepared vendor reconciliations.

● Implemented a process for the company corporate card.

● Developed implements and maintains policies and procedures, including accounts payable and accounts receivable functions to ensure adherence to company guidelines.

● Maintained, Audited, and prepared the company credit card on a monthly basis.

● Worked alongside with the purchasing department to ensure payments are made on a timely basis to the international vendors.

January 2012 – September 2014 GENADYNE BIOTECHNOLOGIES INC. Hicksville, NY Accounting Manager

● Managed AP, AR and Payroll for several different offices within and outside of the United States.

● Performed random audits within the AP and AR department to ensure the controls and procedures are being followed.

● Reviewed all vendor payments and unpaid detail on a weekly basis.

● Provided a cash flow report to upper management on a weekly basis.

● Selected and hired employees for the departments mentioned above.

● Processed all tax payments for all the company’s offices.

● Processed approximately 9,000 domestic and international accounts payable invoices.

● Issued payments via check and wires both in US currency and foreign currency.

● Trained and evaluated employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.

● Communicated with upper management regarding any accounting issues; responds to financial questions/concerns to meet business needs.

● Developed implemented and maintained policies and procedures, including accounts payable and accounts receivable functions to ensure adherence to company guidelines.

● Maintained an outstanding check log.

● Worked alongside with the purchasing department to ensure payments are made on a timely basis to the international vendors.

October 2011 – January 2012 JOHN HASSALL INC. Westbury, NY Accounts Payable Manager

● Responsible for month end accruals, including reconciling all AP accounts, journal entries and backup.

● Responsible for raising and sending of wire transfers for all overseas vendors.

● Reviewed, analyze and process AP related transaction and documentation.

● Managed staff in remote office. Example Canada, Mexico and Florida.

● Staff processed about 6,000 accounts payable invoices a month.

● Generated weekly reports including AP Aging, Invoice Register, and other AP reports for the Finance Director.

● Ensured compliance with AP internal controls, policies and procedures.

● Responsible for obtaining appropriate approvals and relevant backup prior to issuing payment.

● Reconciled the weekly Purchase Order Tracker for all locations.

● Reviewed all vendor payments on a weekly basis.

● Develops implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.

● Managed accounting functions including maintenance of general ledger, accounts payable, and project accounting; ensures accuracy and timeliness.

April 2011 – October 2011 OTG MANAGEMENT, LLC Jamaica, NY Accounts Payable Manager

● Oversaw AP for John F. Kennedy and LaGuardia Airport.

● Manages AP. Includes, Customer Vendor Relations, and the AP disbursement group which handled all check disbursements.

● Managed staff in different offices

● Reduced coding errors from 78 percent to 23 percent.

● Reconciled the weekly Purchase Order Tracker for all locations.

● Processed an average of 15,000 to 16,000 invoices a month

● Created policies and procedures for the department.

● Met the weekly AP close.

● Reviewed all vendor payments on a weekly basis.

● Selected and hired employees for the groups mentioned above. Trained and evaluated employees to enhance their performance, development, and work product. Addressed performance issues and made recommendations for personnel actions. Motivated and rewarded employees including providing salary increases, bonuses and promotions within allocated budgets and company guidelines.

● Provided accounting assistance to terminal directors and operations staff; responded to financial questions/concerns to meet business needs.

● Developed implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.

● Managed accounting functions including maintenance of general ledger, accounts payable, and project accounting; ensures accuracy and timeliness.

June 2008 – April 2011 CARDWORKS SERVICING, LLC Woodbury, NY Finance Manager

● Ensure records are maintained in compliance with accepted policies and procedures

● Oversee and resolved accounting discrepancies and irregularities in accounts receivable and accounts payable

● Bank Reconciliations

● Oversee the accounts payable and accounts receivable process

● Cash flow analysis

● Develop manual Journal entries to post transactions to the General Ledger for Inventory.

● Month end close and journal entries

● Provided support for audits

May 2005- June 2008 FOODHANDLER, INC. Melville, NY Finance Manager

● Oversaw the month end process

● Reported and interpreted discrepancies directly to upper management.

● Evaluated actual manufacturing costs and prepared periodic reports comparing standard costs to actual production costs.

● Investigate work orders closed with high variances.

● Maintained the monthly accrual

● Reconciled high volume accounts

● Ensured timely completion of all special projects with prescribed deadlines

● Provided support for audits

June 2004 – May 2005 NYU MEDICAL CENTER New York, NY Accounts Payable Supervisor/Financial Analyst

● Supervised and trained staff.

● Researched and resolved discrepancies regarding vendor payments.

● Followed up on all vendor inquiries.

● Documented processes and procedures for department and company.

● Assisted the manager with the day-to-day functions of the department.

● Collections.

● Weekly Check Runs.

● Reviewed the customer aging on a weekly basis

Education: PACE UNIVERSITY New York, NY

Skills:

Oracle, Great Plains, QuickBooks, Microsoft Office, Mas 90, MicroSoft Dynamics AX, Atlas

Bilingual in Spanish



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