Administrative Assistant Office

ANDREA SHARFF

Ogden, UT *****

Cell: 626-***-****

***********@*****.***

SUMMARY

Recently relocated to the Ogden, UT area, motivated and focused Business Administrator who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve project and team goals. Experienced with both corporate and government entities.

HIGHLIGHTS

Strong interpersonal skills Able to work autonomously or within a team

Excellent verbal and written communication environment

skills Proficient in MS Office Suite, Oracle, Concur

Meticulous attention to detail

Results-oriented

EXPERIENCE

NASA JET PROPULSION LABORATORY

Pasadena, CA

Business Administrator - Quality Assurance Office 10/2011 to 08/2015

Participated in the development, implementation and status reporting for the section Strategic

Planning effort

Facilitated workforce planning and talent management efforts; recruitment, candidate interview scheduling, employee on-boarding/off-boarding, training and development metrics

Coordinated the annual summer student program for the section

Assisted Cost Account Managers with budget development and submission into Oracle

Prepared ad hoc financial reports as requested and processed labor transfer requests

Assisted in HR and Timekeeping processes: HRIS updates for promotions/transfers/salary changes, LOA, and paper timecards

Assisted in facilities tasks: submitting facilities service requests, new office logistics, and coordinating office moves and space utilization

Assisted employees with IT requests

Assisted section safety coordinator with safety issues: preparing for and participating in Annual Safety

Walkthrough, and responding to corrective actions and improvements

Coordinated all assets management to ensure timely inventory, identifying discrepancies, processing

surplus requests, and processing lost property reports as needed

Acquisitions: high volume of purchase card requests and purchase requisitions involving obtaining

proper approvals and researching vendors to compare pricing and gather quotes

NASA JET PROPULSION LABORATORY

Pasadena, CA

Business Administrator - Reliability Engineering Office 08/2008 to 10/2011

Responsible for preparing and supporting all section monthly management reviews

Responsible for facilitating employee moves

Responsible for preparing labor transfer requests

Assisted in budget development and input into Oracle

Various ad hoc financial reporting for section management and external Cost Account Managers

Served as section safety coordinator

Served as section records liaison

Served as section property contact

NASA JET PROPULSION LABORATORY

Pasadena, CA

Staff Assistant - Reliability Engineering Office 02/2002 to 08/2008

Responsible for maintaining database and distribution of group Interoffice memorandums

Responsible for group members' travel arrangements and authorizations/expense reports

Responsible for scheduling meetings, ordering supplies, and assisting section members in ad hoc

assignments

Assisted section management in various administrative duties including metrics, tracking analysis

review, and maintenance of the Reliability Analyses Database

ACRO SERVICE CORP

Pasadena, CA

Administrative Assistant 04/1999 to 01/2002

Responsible for all aspects of contract employee travel (government and commercial) including

arranging travel reservations, auditing receipts, processing expense and mileage reports, and

reimbursement of expenses

Responsible for reconciling and invoicing travel and other direct cost (ODC) expenses to clients, creating

and auditing monthly reimbursement reports and auditing all monthly travel and ODC related charges

Responsible for administering the Tuition/Training Reimbursement Program including scheduling

classes/conferences, obtaining authorizations, preparing reports and reimbursing eligible employees.

Performed various administrative duties including answering/routing calls, data entry, A/P, maintaining

spreadsheets, and employee garnishments

EDUCATION

MASTER OF SCIENCE: BUSINESS ADMINISTRATION 2012

University of Phoenix, Phoenix, AZ, US

BACHELOR OF SCIENCE: BUSINESS ADMINISTRATION 2007

University of Phoenix, Phoenix, AZ, US

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