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Manager Staff

Location:
Singapore
Salary:
8000
Posted:
November 07, 2018

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Resume:

Ivy Thong

** ***** ***** #**-** Palm Isle

Singapore 506895

**** ****

Singaporean

Chinese

** ***** ****

MY PROFILE

An energetic accounting professional with more than 20 years of experience in the financial sector (including some 8 years in handling finance and accounts of major law firms). Experienced in leading accounting teams in handling accounts of companies with more than 80 headcount.

A responsible leader who is able to communicate with all levels. Confident, tenacious with a proven track record in handling complicated accounts. Good problem solving skills and excellent project management experience. Possess an extensive knowledge of financial practices; specialising in credit control, budget handling and forecasting. Meticulous with an eye for detail. A good team player with a can-do and will-do attitude with an ever positive outlook when dealing with complex financial situations.

EDUCATIONAL QUALIFICATIONS

2001 - 2003

University of Wales-BSc (Hons)

• Management with Accounting

1999 - 2000

Informatics Computer School

• Diploma in Computer Studies

1994 - 1995

Goons Institution

• Diploma in Accounting (LCCI Higher)

PROFESSIONAL EXPERIENCE

Oon & Bazul LLP

(legal firm with 20+ fees earners)

Mar 2016 – Nov 2018

Senior Finance Manager

• Oversee the accounts team of 4 staff

• Approve all bills, vouchers and receipts to ensure compliance with Solicitors’ Accounts Rules

• Prepare financial reporting for Equity Partner’s meetings

• Overseee the general office requirements

• Prepare yearly budgeting and monitoring closely on respective department on their revenue and costs (both Direct & Indirect Costs). Report to the management if the budget did not hit on a monthly basis

• Analyse the monthly Matter Billing Report and Working Timekeeper Report

• Prepare the yearly hourly rates for all lawyers

• Liaise with PWC for year-end audit and tax and coordinating with banks for audit confirmations

• Check all the Bank Reconciliations and also AP Reconciliation

• Monitor closely on the Debtors aging and maintaining debts below 60 days. Discuss with the respective team lawyers on their collection

• Responsible for both Malaysia and Singapore accounts (shared services) and consolidation of financial management reports on a monthly basis. In charge of newly setup company that belongs to the Partners

• Handle monthly payroll and reporting of staff IR8A on a yearly basis to IRAS

• Prepare Letter of Employment for new staff

• Report quarterly GST and submission for both Singapore and Malaysia office

• Calculation of break-even costs for all lawyers by the respective teams on a monthly basis

• Monitor and discuss with the lawyers if they do not meet their monthly billing target, find out the reasons for not hitting their targets and enquire when they are able to meet the targets in order to cover back previous month’s shortfall. ACHIEVEMENTS : Oon & Bazul LLP

Successfully led the team for the Data Migration Project from LegalPac to Affinity System for our Malaysia office.

Maxwell Chambers Pte Ltd

(Service Industry-Renting our rooms for Arbitration Cases/Seminars) Aug 2015 – Mar 2016

Head of Finance & HR (1 year contract)

Reason for Leaving: Looking for a more challenging role

• Invoices and payments

• Accounts Receivable

• Handle payroll for a team of under 20

• HR matters (eg: Leaves, Benefits, Claims, Insurance)

• Annual budgeting for company of less than $10m turnover

• Prepare year-end reports and financial statements

• Work with auditors for audited annual accounts

• Handle GST matters and other tax compliance issues

• Handle employees CPF matters and employees’ queries on MOM policies

• Deal with Government schemes, such as PIC

• Deal with corporate governance matters

• Manage corporate tenants and dealing with rental payments

• Handle petty cash

• Deal with inventory management for fixed assets

• Recruitment and termination of staff

Rodyk & Davidson LLP

(legal firm with 200+ fees earners)

Oct 2014 – Aug 2015

Finance Manager

Reason for Leaving: To handle some family issues in Ipoh

• Oversee the accounts team of 12 staff

• Approve all bills, vouchers and receipts to ensure compliance with Solicitors’ Accounts Rules

• Prepare financial reporting for Equity Partner’s meetings

• Oversee the general office requirements

• Prepare yearly budgeting

• Analyze the monthly Matter Billing Report and Working Timekeeper Report

• Prepare the yearly hourly rates for all lawyers

• Liaise with PWC for year end audit and tax and coordinating with banks for audit confirmations

• Check all the Bank Reconciliations and AP Reconciliation Donaldson & Burkinshaw LLP (Rejoined)

(legal firm with 20+ fees earners)

Sep 2011 – Oct 2014

Senior Finance Manager

Reason for Leaving: Better career opportunity with Rodyk & Davidson

• Oversee the accounts team of 9 staff

• Approve all bills, vouchers and receipts to ensure compliance with Solicitors’ Accounts Rules

• Prepare of financial reporting for Equity Partner’s meetings on the 1st Wednesday of the month

• Oversee the general office requirements

• Handle a full HR spectrum including monthly payroll & CPF contributions

• Online approval of quarterly GST reporting

• Practise Certificate Applications on yearly basis

• Verify staff and Partners’ GIRO payments

• Maintain Fixed Assets Register

• Approve all journal vouchers prepared by staff

• Coordinate duty coverage when accounts staff go on leave

• Liaise with HR staff for preparation of Year End IR8A online submission

• Online approval of Year End IR8A Submission

• Liaise with PWC for year end audit and tax and coordinating with banks for audit confirmations

ACHIEVEMENTS - Donalson & Burkinshaw LLP :

From manual payroll processing, I had successfully proposed and implemented a HR system (Just Login payroll system) to generate the monthly payroll, capturing of staff leaves and generating IR8A. Achieved greater efficiency and smoother workflow.

Successfully implemented Affinity, a management accounting Software, to replace its old fashion manual work processes. With a proper system in place, I had helped the firm to streamline its processes to achieve great efficiency in the Finance Team.

Marine Parade Town Council

Dec 2010 – Sep 2011

Finance Manager

Reason for Leaving: Was approached by Donaldson & Burkinshaw (Deputy Managing Partner) to rejoin the company

Operations :

• Ensure 100% compliance with the Town Councils Act and Town Councils Financial Rules

• Ensure Zero audit observations from external auditor

• Meet all deadlines required by MND, HDB, IRAS, Premas HQ and other agencies on the submission of information

• Effective daily operations and functioning of finance department for both offices, including implementing process improvements

Finance :

• No of residential account and amount in arrears at Level 1 (TCMR)

• Monitor expenditure against budget and ensure 100% compliance

• 100% payments to contractors within 30 days

• Maintain positive surplus in town council financial account

• Return of excess fund > 2.5%

Customer Service :

• 100% of letter feedback to be responded within 7 days

• 100% of email feedback to be responded within 3 days

• 90% customer satisfaction level for Finance team’s telephone and counter service People Management :

• Manage the team of finance staff, from both offices to achieve highest teamwork and productivity

• To appraise staff and to ensure staff are sent for trainings for required skills

• To manage staff turnover rate to less than 10% per year Donaldson & Burkinshaw (legal firm with 20+ fees earners) Dec 2008 – Dec 2010

Accountant cum Office Manager

Reason for Leaving: Report to 9 Partners who had conflicting views

• Oversee the accounts team of 10 staff

• Approve all bills, vouchers and receipts to ensure compliance with Solicitors’ Accounts Rules

• Prepare financial reporting for Equity Partner’s meetings on the 1st Wednesday of the month

• Oversee the general office requirements

• Handle a full HR spectrum, including monthly payroll & CPF contributions

• Online approval of quarterly GST reporting

• Practice Certificate Applications on yearly basis

• Verify staff and Partners’ GIRO payments

• Maintain Fixed Assets Register

• Approve all journal vouchers prepared by staff

• Coordinate and arrange for coverage of duties when accounts staff go on leave

• Liaise with HR staff for preparation of Year End IR8A online submission

• Online approval of Year End IR8A Submission

• Liaise with PWC for year end audit and tax and coordinating with banks for audit confirmations

Global Refund Singapore Pte Ltd (Service Industry-Tax Free Singapore-GST) Apr 2007 – Dec 2008

Senior Finance Executive

Reason for Leaving: Some management issues led to a high turnover in the finance department

• Responsible for Hyperion reporting for two business units – Dynamic currency conversion and Tax Free Shopping;

• Review the monthly reporting of P&L submission and monthly variance analysis and comments

• Liaison between Group Finance and local offices on accounting and reporting queries

• Liaison between Group Treasury and local office for funds utilization and balances

• Oversee inter-company loans and reconciliations

• Review cashflow forecasts and airport cash requisitions

• Responsible for monthly and quarterly forecast

• Responsible for preparation of yearly budgets

• Responsible for streamlining work processes and procedures

• Documentation of work processes and procedures and establishing Standard Operating Procedure manual (SOP) for daily operations and updating/maintaining Local Procedure Manual (LPM)

• Monitor admin cost deviations and provide finance support, monitoring of product profitability, variance reporting and cost analysis.

• Liaison between auditors and tax agents for yearly audits and tax matters

• Responsible for reviewing correctness and drafting of audit financial reports PREMAS International Ltd (Carpark Management Unit), Singapore Feb 2001 – Apr 2007

Senior Finance Officer

Reason for Leaving: Explore better career opportunity for advancements

• Supervise 8 Administrative staff

• Analyze revenues from 30 different car-parks

• Prepare monthly revenue reports

• Prepare Annual Budget and Conducted budgetary control analysis

• Conduct general accounting responsibilities and audit

• Monitor overtime claims made by staff and cashiers

• Carry out cost benefit analysis of selected systems for implementation

• Process & approve mileage claims submitted by staff

• Liaise with finance department on banking matters

• Analyze & distribute costs to respective accounts

• Prepare budgets for new projects and costing for submission

• Manage float money and staff fund

Bon-Food Pte Ltd, Singapore (F&B Industry – Burger King) Nov 1996 – Feb 2001

Senior Accounting Assistant

Reason for Leaving: For career advancement and learning opportunities

• Manage Accounts Payable Section

• Check & monitor sales report submitted by all restaurants

• Prepare sales and other related journals

• Manage petty cash

• Prepare monthly Bank Reconciliation statements

• Maintain Fixed Assets Register

• Perform data entry of invoices and other related entries using Oracle System

• Maintain creditors’ ledger and reconciliation

• Handle queries from suppliers and their payments

• Prepare audit schedule and accruals expenses

COMPUTER PROFICIENCY

• Microsoft Word

• Microsoft PowerPoint

• Microsoft Excel

ACCOUNTING / FINANCIAL SYSTEMS

• Oracle

• Sun’s Accounting System

• QuickBook

• Solomon System

• Hyperion

• LOCUS System

• MNA System

• SAP System

• CMS System

• Affinity System

• Info-Tech Payroll System

• Just Login Payroll System



Contact this candidate