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Executive Assistant Administrative

Location:
Atlanta, Georgia, United States
Posted:
November 06, 2018

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Resume:

Mia Mathis

Atlanta, GA

667-***-****

ac7mdk@r.postjobfree.com

www.linkedin.com/in/mia-mathis-b242387a

Summary: Accomplished and dedicated Executive Assistant with more than 10 years office experience, planning, coordinating and supporting daily operational and administrative functions. Excels in resolving administrative challenges, with innovative solutions and process improvements, increased administrative efficiency and customer satisfaction.

Experience: Spelman College Atlanta, GA

Administrative Assistant 08/2018 to Present (Contract)

Provide assistance to the History Department Chair and the Humanities Division Chair.

Maintain schedules/calendars for assigned projects and assist in preparation, organization, setting agenda, taking notes, and minutes.

Prepared/collated presentations, correspondence and reports for department and team.

Event planning, manage and purchase office equipment and supplies, supervise work-study students; including delegating tasks to them.

Arrange travel for faculty and students, process registrations, expense reports, van/car rentals and student travel forms.

Syscom, Inc. Baltimore County, MD

Project Management 07/2017 to 11/2017 (Contract 3 mos.)

Provided assistance in the initiation, development and implementation of Information Technology related projects.

Maintained schedules/calendars for assigned projects and assisted in preparation, organization, setting agenda, taking notes, and minutes, developing action items and general follow-up of project meetings.

Assisted with critical path analysis, project issues management and project communications to all levels of the organization.

Johnson Service Group Rockville, MD

Administrative Assistant 05/2017 to 07/2017 (Contract 2 mos.)

Provided comprehensive proactive administrative support, set-up meetings, scheduled appointments, maintained calendar and proactive email management for Directors.

Arranged events and all conferencing needs for such events domestically and internationally.

Coordinated domestic and international travel, ensured that all admin details are considered and prepared travel itineraries.

Exercised judgement, and acted independently while handling details for a variety of matters, in absence of Directors, to include communication with other departments and outside companies, consultants, vendors and internal senior GSK managers.

Prepared/collated presentations, correspondence and reports for department and team.

Prioritized work to meet department needs, exercising initiatives and judgment in making decisions.

Johns Hopkins Medicine Baltimore, MD

Executive Assistant/Program Coordinator 01/2016 to 03/2017

Composed and typed complex documents, as well as prepared and distributed presentation materials for presentations at senior level meetings.

Prepared and closely monitored the status of purchase orders.

Compiled and managed personnel and payroll information using Kronos.

Managed departmental expenses and budget.

Extensive calendaring for multiple senior level staff and travel coordination.

Event planning, manage and purchase office equipment and supplies, supervise work-study students; including delegating tasks to them.

Austin Financial Services Lithonia, GA

Personal Executive Assistant 08/2014 to 06/2016

Composed and typed documents, complex and detailed calendar management, travel coordination, managed and processed expense reports.

Prepared and distributed presentation materials for presentations.

Drafted, edited, and typed reports

Effectively and efficiently executed the day-to-day administrative tasks.

Recorded and composed minutes and other materials as necessary.

Scheduled meeting rooms and ordered refreshments/food as needed for various meetings.

Served on a full-time and part-time bases, depending on need.

Office Team/Randstad Atlanta, GA

Assistant/Data Analyst 09/2013 to 08/2014

Drafted, edited, and typed complex reports

Developed, implemented and maintained appropriate office protocol and organization, as well as executed day-today administrative tasks.

Managed departmental expenses and budgets.

Heavy calendaring for multiple senior level staff and travel coordination.

Performed data extraction, aggregation and quality checking from multiple databases, including Epic to ensure accuracy of integration into the Epic system.

Emory University Hospital/Emory University Atlanta, GA

Assistant to Chief Nursing Officer 05/2007 to 09/2013

Complex and detailed calendar management.

Travel coordination, both international and domestic.

Managed and processed expense reports for former Neurology

Drafted, edited, and typed complex reports.

Developed, implemented, and maintained appropriate office protocol and organization

effectively and efficiently executed the day-to-day administrative tasks.

Composed and distributed minutes, and other materials as necessary.

Prepared and closely monitored the status of purchase orders.

Compiled and managed personnel and payroll information using Kronos.

Event planning, manage and purchase office equipment and supplies, supervise work-study students; including delegating tasks to them.

Skills: Office Management, Executive Support, Report & Document Preparation,

Event Management, Calendaring, Travel Coordination, Billing & CPT/IDC-

9 Coding, Medical Terminology and Typing: 65 WPM

PC Proficiency: Word, Excel, PowerPoint, Visio, Access, PeopleSoft, Kronos, SAP,

Salesforce, Concur, Lotus Notes, Banner, Epic, PowerChart, Outlook, Lawson, IDX,

CAS, PCIS, MOX and LMR

Education: Ashford University Online

Expected Bachelors in Business Administration 2019

Bryman Institute Brookline, MA

Medical Office & Assisting Diploma 1996



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