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Manager Document Control

Location:
Seattle, Washington, United States
Posted:
November 09, 2018

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Resume:

Karen Crnich

***** **** ** * *** D*** Kent, WA **032 • 206-***-**** • ac7m8u@r.postjobfree.com

application experience

Microsoft Office Suite • Intuit QuickBooks • Schedule Center Online Scheduling System • Primavera Contract Manager • SharePoint • LiveLink • Adobe • Visio • BlueBeam • B2G Now • Builder Box.

Professional Synopsis

Document Control Specialist, JTS Associates – Tacoma Public Schools July 2018 – Present

Collaborate with the Resident Engineering teams for the rebuild projects of Grant Elementary, Boze Elementary and Birney Elementary.

Responsible for collecting, retaining, retrieving, distributing and transmitting project documents including baseline documents, reference documents, project reports, communications and transmittals, engineering drawing, contract documents, quality records and other project records for uploading to the TPS SharePoint Document Control System from the contractors Builder Box Electronic Document Control System using Blue Beam Extreme to OCR documents for internal document search features.

Assist the Contractor and the Builder Box design team on Document control processes to help the team to help the subcontractors in how to upload documents and using proper naming conventions.

Assist with Design and Maintenance of the Tacoma Public Schools SharePoint Electronic Document Control System computer database, updating the TPS SharePoint Desktop Manual and updating the document mapping tool.

Create Document Content Type to apply metadata to documentation that ensures fast retrieval search of information in Document Libraries of each Site. Collect and maintain files of the latest revision level documentation necessary to define process configuration.

Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.

Assist Tacoma Public Schools staff with work in B2G Now Change Management to collect information for electronic filing of wet signature hard copy paper filing and other duties as assigned as the project moves forward.

Document Control Specialist, JTS Associates – Tacoma Trestle April 2016 – January 2018

Document Control Specialist responsible for collecting, retaining, retrieving, distributing and transmitting project documents including baseline documents, reference documents, project reports, communications and transmittals, engineering drawing, contract documents, quality records and other project records.

Maintain the Tacoma Trestle SharePoint computer database electronic and hard copy filed documentation that ensures fast retrieval of information.

Collect and maintain files of the latest revision level documentation necessary to define process configuration.

Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.

Conduct quality assurance audits on all documents, files, databases and file storage systems.

Perform quality assurance checks on documents and associated metadata for hard copy, email and items uploaded to SharePoint by the contractor and others.

Supervise in the training of RE’s, Inspectors, Safety Employees, Reviewers and other Document Control staff on Document Control Processes and Naming Conventions for documents uploaded to SharePoint Libraries.

Document Control Specialist, VECA Electric 11/02/15 to 01/14/16 (Work was pushed back after I was hired)

Post to and updated contract drawings.

Create Document Action Forms for submittal verification.

Document Control Specialist, JTS Associates – ULINK Light Rail Project March 2013 – October 2015

Responsible for the receipt and distribution of all field reports as required.

Use MS SharePoint site and Oracle Contract Manager, able to track workflows for construction submittals, transmittals and correspondence.

Create transmittals using Contract Manager and scanning and inputting them into a log for the contractors’ viewing.

Compile reviewers’ comments as specified by the client using MS Outlook and Word, and communicating with the contract leads to meet deadlines while maintaining accuracy, and closing submittals.

Perform receipt and distribution of all field reports as required using SharePoint site and Contract Manager input metadata, post documentation to libraries and efficient submittal and retrieval of documents and deliverables.

File hard copy documents and ordering supplies to provide backup support for project team members. Creating lists and running reports using Contract Manager and Excel for Resident Engineers.

Office Manager, FlowWorks December 2012 – March 2013

Lead targeted office operations and administration while handling payable/receivable and invoicing.

Scheduler, Building Inspection Services May to July 2012

(Short time temporary position)

Strategically steer high-volume appointment scheduling for a building inspection services company through Schedule Center, an online-based scheduling system, which is instrumental in maximizing key operational efficiency.

Office Assistant, All Wire Electric March 2010 – February 2011

(Part time position which enabled me to work while going to school)

Contribute sharp analytical abilities toward handling accounts payable and receivable, invoicing, and payments using Intuit QuickBooks,

Preforming comprehensive proposal preparations, filing, and telephone reception.

Document Control Specialist, Port of Seattle

KJM Associates (Hill International)

March 2001 – July 2007 (Contract for KJM until 2002 then hired FTE for Port of Seattle)

Validate Quality Assurance processes to define issues to support resolution methods for patches to version-based installations and upgrades, and provided internal/external customer support to articulate solutions to complex issues.

Optimize processes by streamlining procedures.

Develop new workflows for submittal packages, inspection reports and schedule of values, and as-built and close-out documents and electronic data queries routing documentation.

Develop business documentation, standardized forms, and validated and key end user permissions.

Effectively modify existing database to support programmers during migration to new systems and technology.

Create, edit, and maintain written data using various software.

Collect and compile data to prepare reports, presentations, and flow charts.

Processed correspondence to ensure accurate collection of diverse information.

Education & Technical Summary

Associate of Applied Science in Network Administration (3.52 GPA) South Seattle Community College

July 2011

A+ Certification • Computer Technician Highline Community College

June 1991



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