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Microsoft Office Administrative Assistant

Sugar Land, Texas, United States
November 08, 2018

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Cheri Felder


***** ******** ******, ***** ****, TX 77478







Fort Bend Regional Council On Substance Abuse, Inc./United Way (Administrative Assistant)

Software used: Microsoft Office (Outlook, Word, and Excel), Voltage SecureMail, Virtual Terminal (Credit Card Processing), CMBHS (Clinical Management for Behavioral Health Services) data base.

Working knowledge of office equipment (copier, scanner, fax, computer).

Answer and route telephone calls.

Schedules appointments.

Distributes mail.

Schedules FedEx pick-ups.

Buys office and medical supplies.

Orders necessary program supplies.

Compiles, generates and disseminates spreadsheets, reports and documents.

Perform a wide variety of administrative duties of a highly confidential and sensitive nature per company executives, counselors and probation officers.

Maintain strict confidentiality of information and records.

Register clients for various programs.

Enter client data per SALCE (Substance Abuse and Life Circumstance Evaluation) Survey.

Fill out program completion certificates per client to be submitted to the State of Texas.

Take client payments.

Enter daily capacity report through CMBHS.

Administers UA (Urine analysis) drug tests and send to lab.

Assembles client charts and group booklets.

Audits client charts.

Communicate effectively, both orally and in writing

Works independently and as part of a team.

Adapts to changing priorities and manage multiple tasks.


Blue Basin

HIPPA (Health Insurance Portability and Accountability Act of 1996)

Sexually Transmitted Diseases/Abuse(Physical and Mental)/Self Defense


Worldwide Oilfield Machine, Inc. (Purchasing Agent)


Software used: Microsoft Office, Oracle, Wyse, Infor Syteline ERP.

Purchased tooling, raw material, machine parts, industrial gases, welding supplies, petroleum and chemical products, shipping supplies, office supplies, safety products, rentals, and machine/vehicle maintenance.

Outsource parts for coatings, threading etc.

Review requisitions approved by Department Heads.

Get quotes from approved vendors.

Place orders with approved vendors.

Enter Purchase Orders in the Syteline system.

Distribute copies of Purchase Orders to Accounting, Receiving, and President/Owner of company.

Match Purchase Orders with Packing Slips.

Work closely with Accounting to ensure prices quoted match invoice.

Expedite products when warranted.

Update pricing.

Research new sources for discontinued or new products.

Call vendors if MTR’s, COC’s or MSDS are not received with warranted products for Receiving and Inspection departments.

Update specifications to vendors approved by the Engineering and QA departments.

Prepare for inside and outside audits.

Open new vendor accounts by submitting credit application, company credit references, and tax I.D. number.

Set up new vendor profile.

Authorize purchase returns.

Enter check requests to Accounting for C.O.D. purchases.

Worked closely with Sales Department.

Trained new employees in Purchasing Department from entry to managerial level.

Shipping and Receiving:

Received products and raw material, making sure the right quantities and products sent.

Sent specific items to inspection with MTR’s and COC’s, if warranted.

Closed out receipts each day which included working closely with the accounting department.

Worked closely with the purchasing department matching purchase orders to packing slips.

Sent materials to outside services.

Shipped orders via UPS, SAIA, Conway and other transport services stateside, national and international.


Hair-N-Beyond, Stafford TX (Self-Employed)

Responsible for maintenance and growth of customer base.

Procurement of products for resale.

Bookkeeping duties, which include accounts payable/receivable, tax filing.

Contact customer base to schedule appointments.


University of Houston/Downtown

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