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Manager Administrative Assistant

Albuquerque, New Mexico, 87120, United States
November 08, 2018

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Darrin J. Chavez

**** ****** ***** ****, **, Albuquerque NM 87120 505-***-****

Specializing in: Sr. Level Administrative Support, Office Management & Project Coordination

Strengths: Communications, Input, Connected, Adaptable, Analytical


Key Contributor in Business Start-up: Including strategic planning, developing communications & logistical support.

Development of supply-chain contract tracking & retention system for department managers, supply managers and finance which dramatically decreased risk for contract expirations, or risk associated with business changes.

Project Manager for World-Wide Virtual Conference: Responsible for planning, developing and organizing a world-wide event with participating software developers, engineers and managers. Created a virtual conference environment where exhibitors highlight leading-edge engineering computing projects.

Law Office Systems Development: Developed Office HR manual addressing employment issues such as time off, compensation and disciplinary actions. Also established effective meeting system for daily staff meetings where case status reviews were discussed, key court dates scheduled, issues resolved and next steps planned.

Proficiencies: Microsoft Office Suites, Word, Excel, Power Point, Working knowledge of Share point, Picture-It Photo Software, Adobe Photo Shop, Qualtrics & Select Survey software, Calendar management, travel arrangements, report writing, presentation development, communications, purchasing and payment for capital and non-capital supplies, event planning, site-wide communications, Share Point maintenance.

Education & Experience

PIMA Medical Institute

July, 2017 to Present

Full Time Student – Associates Degree by April, 2019

Course of Study, Respiratory Therapy

Courses Completed: Chemistry, Anatomy & Physiology, Communications, Pulmonary Anatomy, Math, General Sciences, Computers in Healthcare, Medical Terminology, Microbiology

BV Alan Consultants

Project Manager / Sr. Admin Support

August, 2016 to July 2017

A leadership and business development consulting firm; serve as Executive Assistant to Co-President, providing Project Management Support and Executive Admin Support. Projects include work on Start-up company planning, mapping, strategic planning and logistical support. Developed communications in the form of Power point presentations, Microsoft Word documents, Posters and on-line communications aimed at education, and securing project funding. Specialize in all Executive support level needs such as communications, project coordination, domestic and international travel, event planning, virtual support and general office management.

Intel Corporation, Fab Materials Division

Senior Administrative Assistant

December, 2013 – August, 2016

A Senior Level Support position, reporting to Vice President of Technology & Manufacturing Materials Division. Responsible for Project Management, including large event planning, coordinating technical office projects in Finance and IT, developed systems for a world-wide procurement manufacturing organization. Major achievements include the development of a supplier contract tracking and retention system, decreasing risk for contract expirations, or business environment changes affecting business. Admin assistance includes calendar management, planning for complex domestic and international travel, coordinating meetings from agenda, timing, developing key messages, presentations, coordinating large events, and Share point web-site maintenance. Also, coordinate special events, in-tact trainings, team-buildings, face-to-face meetings and all mediums of communication.

Intel Corporation, Information Technology Division

Senior Administrative Assistant

April, 2008 – December 2013

Senior Admin. Support for Intel’s Application Software & Technology Group. A world-wide software development organization serving China, Ireland, Israel, India, Mexico and the U.S. Responsibilities include calendar management, domestic and international travel, meeting coordination, event planning and Share point web-site maintenance. Special projects: Project Manager the I.T. Virtual Showcase Event, responsible for organizing a team of software developers and engineers through the process of creating a virtual conference environment. A place where exhibitors highlight Intel’s leading-edge engineering computing projects. Other projects include developing, disseminating and analysis of customer satisfaction surveys, owning “Bright-Spot” department communications, design and implement world-wide departmental recognition around Intel Quality Award (IQA).

Canales, Owen & Associates Law Firm

Office Manager

September, 2007 – April 2008

Office Manager for independent law firm specializing in real-estate, immigration, bankruptcy and criminal law. Supervised paralegal office staff, tech support and interns, coordinating all case work and day-to-day office management. Responsible for facilitating daily staff meetings, where case status reviews were discussed, key court dates scheduled, issues resolved and next steps planned. Responsible for new client in-take process, including preliminary review of case, writing summary for attorney review, and establishing case schedule, court-room document filings, payment process, client interviews, and any other related case management logistics.

Intel Corporation, Manufacturing Support Division

Project Coordinator

June, 2006 – September 2007

Specializing in organizational communications, project management and event planning. Organizational Communications aimed at driving factory culture change through principals of Six Sigma, LEAN and High Precision Maintenance (HPM). Methods include video development, poster campaigns, targeted letters, e-mail, web pages, social networking and traditional presentations. Responsibilities as communications lead include developing yearly communications strategy and plans, quarterly objectives and working through supporting groups to ensure broad alignment and organizational agreements. Also work to develop progress indicators and meeting effectiveness toward achieving deliverables. Other duties include developing roadmaps for tasks & timing, identifying and engaging other potential key players, aligning resources, communicating expectations and tracking progress.

Project Management work included large event planning, presentation development, meeting facilitation, contractual agreements, logistical support and calendar maintenance. Other responsibilities include office space design, health and well-being initiatives, and factory safety. Event coordination included the organization of banquets, special speakers, presentation development, venue layout, technical (audio/visual) support, menu selection, service timing, food layout, special dietary restrictions/requests, reservations, and directing service staff.

Intel Corporation, Technology and Manufacturing Division

Senior Administrative Assistant

May, 1996 to June, 2006

New Mexico Site Factory Manager Vice President Administrative Assistant, providing senior level support to Fab 11 Factory Manager, Plant Manager and staff, including four Vice-Presidents. NM Lead to team of 30 administrative assistants supporting factory department managers, fab workers, engineers and support teams. Responsible for writing key communications, factory to site-wide event planning, Admin curriculum development, conference planning and coordination, and other lead planning and logistical responsibilities.

Software: Proficient in Microsoft Office Suites, including Outlook, Word, Excel, Power Point, Picture-It Photo Software, Share Point, Adobe Photo Shop, Qualtrics & SelectSurvey software.

Duties: Calendar management, travel arrangements, report writing, presentation development, purchasing and payment for capital and non-capital supplies, event planning, site-wide communications, Share Point maintenance.

Staff Rep: In contract/purchasing matters, writing correspondence & reports, security issues, grounds and building maintenance issues.

Special Assignments: Task force lead on Safety awareness, education and initiatives, including newsletter articles, in-fab poster development, interviews and presentations. Responsible for corporate incident & Injury monthly report, a confidential report on safety issues in NM. Also developed and implemented an Incident report “Fast Track” system, aimed at pro-active early reporting, monitoring and preventing injuries.

University of NM, Physical Plant Department

Office Manager

September, 1994 to May, 1996

Office Manager & Supervisor for UNM’s Physical Plant Department, with responsibilities in supervising admin staff and direct support to Department Director and staff. Supervisor, Project Coordination and support services. Served as department hiring coordinator and liaison to HR & Equal Opportunity Programs in various personnel issues. Responsible for providing staff updates on UNM Business Policies & Procedures. Scheduled, advertised and coordinated meetings and activities, developed and implemented subject-based filing systems, coordinated travel and prioritized work assignments. Anticipated department needs with a proactive approach to planning and problem solving, making independent business decisions as needed. Developed and exercised a keen understanding of facilities management. Supervisory tasks included planning, organizing and improving operating systems through evaluation, training and business adjustments. Responsible for evaluating performance, employee reviews and disciplinary actions.

City of Albuquerque

Supervisor/Office Manager/Administrative Assistant

January, 1985 to September, 1994

Admin/Supervisor/Office Manager for Research & Planning Division; Family & Community Services. Supervisory Duties included hiring administrative support staff, writing performance reviews, directing, prioritizing and follow-up of support staff assignments, reviewing and editing work, training staff in City and office protocols, and working directly with administrators to accomplish departmental/City objectives.

Public Forum Coordinator - Responsible for facilitating the needs of all public Boards & Commissions of the Albuquerque Mayor’s Office & City Council. Duties included advertising, writing meeting notices, writing progress reports on activities and key decisions of respective boards for Albuquerque Journal. Community Boards Supported: (EMS) Emergency Medical Services Authority, Commission on Persons with Disabilities, Albuquerque/Bernalillo County DWI Planning Council, Human Needs Strategic Planning Council, Mayors Citizens Advisory Group, Affordable Housing Committee, Mayor’s Council on Gangs, Housing Planning Task Force, Housing & Economic Development Trust Fund Commission, Homeless Advisory Committee, Substance Abuse Planning Task Force and Office for Substance abuse prevention. Logistical support included large event planning and coordination, supervising admin support team, reserving public venues, calendar planning, catering, and special needs adherence within “American’s with Disabilities Act” guidelines (ADA). Positions Held: Office Coordinator/Supervisor for Office of Senior Affairs; Accounting & Payroll Coordinator for Public Works Department; Administrative Assistant for Department of Finance & Management Information Systems Division.

Darrin J. Chavez














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