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Administrative Assistant Customer

Magnolia, TX
November 08, 2018

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Michele Barnhart

***** ******** **., ********, ** 77354

Cell: 713-***-**** Email:


My background consists of a diverse career (20 years+) in Accounting. I have a strong people skill, analytical, planning & organizational skills, detail-oriented, a strong work ethic, creative and problem-solving skills.

I also have hands on experience with spread sheets in Excel of all formula pricing for branded and unbranded contracts linked to Market View for Argus, Platt’s and OPIS data updates

Professional Experience

Aqua Tara Water Management

Accounts Payable / Receivables / - (Temp position)

August 2018 – September 2018

Enter payables for all 6 Permian Leases into Mineraltree.

Upload approved invoices from Mineraltree into Net Suite.

Validate driver tickets to receivables

Set up new vendors in Net Suite for A/P.


Helped clean up months of payables and receivables

Organized Mack trucks, company trucks, trailers, and Frac tank inspections on spreadsheet and in binder.

Magnum Transcontinental dba PETROSERV MARINE INC

Accounts Payable / Receivables / - (Temp. position)

February 2018 – August 2018

Enter AP invoices for all operating and non-operating Rigs in MAS200.

Responsible for weekly check run between 1 million plus.

Export all Purchas Orders from Amos, then integrate into MAS 200.

In charge of setting up new AP vendors into MAS200.

Prepare wire templets to send to bank for USD, NOK, EUR, and other foreign currency.

Match PO’s to invoice to confirm all good were received.

Create bill backs to charge back clients.

Process and code all A/P invoices

Answer switchboard.

Assist the controller for the intercompany invoice reconciliation.

Create and maintain expense report for CEO.


Helped clean up months of payables and receivables

Trained new personal on how to process bill backs

Organized A/P files.


Accounts Payable/Payroll, (Temp. position)

December 2017 - February 2018

Paid all bills for the Trinidad Tobago office.

Paid internal payroll, bonuses, and expenses for staff in Trinidad.

Maintained Cash flow for Scotia Bank for TTD, USD, and GSP accounts

Responsible for unbilled charges to either be rebilled to client or margin cost.

Maintained cash spreadsheet for Scotia Bank and CashPro for all branches to have access.

Responsible for spreadsheet for VAT payments and taxes.

Created Sales reports then converted currency form USD to TTD before sending to Accountant to calculate taxes to be paid.

Responsible for payment of Green Fund Levy, NIB, and BIR taxes

Maintained cash journals for TTD and USD accounts.


Created manuals for all process to be passed on to personal responsible for taking over position in the UK.

Sunoco/Susser Petroleum LLC

Fuel Pricing Specialist,

February 2014 – November 2017

Manage relationships between vendors and the accounting department

Provide support for mid-level and senior company mangers

Tracking and reporting supplier TVA’s

Responsible for all supplier contracts within internal systems

Maintain and manage contracts throughout contractual changes

Manage Recycle files and pricing errors in PDI

Communicative skill set for external or internal inquiries as well as accountability for effective and efficient resolution

Responsible for setting Spot rack contract pricing for Unbranded Wholesale customers

Shared primary responsibility in initiating, creating and managing Date Base for Excel Pricing formulas in AXXIS


Shared primary responsibility in initiating, creating, and managing Data Base for Excel pricing formulas in AXXIS.

Created report comparing data from PDI and telemarketing which gave account managers knowledge and leverage with customers.

Created process for pricing errors which made processing price issues a more efficient process.

Sunoco/Susser Petroleum LLC

Credit Specialist,

August 2008 – February 2014

Responsible for pulling all credit reports for new applications and checks of corporate documentation

Tracking spreadsheet for TCEQ status on all customer branded and unbranded

Communicative skill set for external inquiries for past due accounts and TCEQ or insurance updates

Communicative skill set for internal inquiries with accounting, brand managers, and customer care.

Responsible for maintaining all Credit files.

Pull reports for ageing accounts and customer status letters

Responsible for correspondence sent to customers NSF and Final demand letters

Maintained all accounts in PDI -locking for past due & unlocking when payment is received

Control of spreadsheets on daily deposits, checks picked up by carrier, and NSF log

Maintained and trained customers on Susser Web portal through web site to make sure they are updated.

Selected Achievements:

Negotiated the resolutions of collection matters with customers.

Implemented procedure for notifying customers in advance of TCEQ and insurance updates by creating a spreadsheet with consistent data on each customer, which made tracking more manageable.

Coordinated and promptly resolved customers rejected Invoices and other issues.

Reduces Aging reports by from 150 days to within 30 days.

Processed all accounts going to legal.

Bridged the gap between the accounting team and the customers.

MMI Products, Inc.

Administrative Assistant,

November 2007 – August 2008

Office manager duties, i.e. vendor selections

Expense reconciliation

Coordinated travel arrangements

Managed switchboard personnel

Coordination of overnight packages and mail

Prepared PowerPoint presentations

Ivy Steel and Wire / division of MMI Products, Inc

Accounts Receivable,

May 2005 – October 2007

Applied cash $2M daily to customer accounts

Resolved 95% of customer pay discrepancies

Handled month end closing reports

Credit inquires to banks and customer references

Pull Dunn & Bradstreet credit reports

Coordinated set up of new vendors

Obtain tax certifications

Collections on past due accounts

Handled tax reconciliation for all seven company locations

Created new forms such as discrepancy, bank inquiry, and credit inquiry sheets

Responsible for A/P roll forward at month end

Ivy Steel and Wire/ division of MMI Products, Inc.

Accounts Payable, February 2000 – May 2005

All phases of $4M weekly A/P process

Maintained schedules in Excel for monthly, quarterly and year-end reports

Coded and processed batches for all seven company locations

Added new vendors

Responsible for A/R roll forward at month end


Advance Excel Certification and Microsoft Word

Comp USA


Office Administrative Specialist Certificate

Lone Star College


Technical Skills

Microsoft Office Applications • Axxis (Contract Rite & PM net) • AS400 & V.A.I. • PDI Systems • SMS • Dunn & Bradstreet • E-Port • Market View • Switchboard • Prophet X • DTN Fuel Buyer • Quick Books • CashPro • AMOS • Sage MAS 200 • Oracle-Net Suite • Mineral Tree.

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