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Administrative Assistant Office

Mc Donough, Georgia, United States
November 08, 2018

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*** ******** **

McDonough, GA *****



High performance and reliability in a variety of administrative, accounting and office management experiences. Special qualities include the ability to bring professionalism, strong organization and analytical skills to a fast-paced work environment to resolve and meet critical deadlines.


Computer systems and software: Windows OS, Mac OS, Google Chrome, Giftworks, FundEz, Microsoft Office (Microsoft Access, Microsoft Power Point, Microsoft Excel, Microsoft Word, Microsoft Outlook), Filemaker Pro, Financial Edge, MultiMate Advantage II, Lotus Notes 5.0, Front Page, QuickBooks, Sage ACT, Amicus, PC Law

Telephone Systems and software: MLX 20L Phone System, Kasie Voicemail, Avaya 9608


GLYNWOOD CENTER, Cold Spring, NY 2003-2016

Administrative /Development Assistant

Responsible for providing administrative support to Senior executives including VP and President of the company.

Distributed and reconciling petty cash account.

Prepared correspondences and edited for correct use of grammar.

Manage calendars for senior executive and scheduled meetings.

Responsible for contracts dealing with office equipment, i.e. phones, fax, copiers, and postage meter.

Ordered all office supplies and maintained office equipment.

Offered general administrative support to Human Resources and Accounting Department.

Maintained donor contact database.

Understand and maintain the confidential nature of information in an office environment.

Apply personnel policies and procedures to process new employees.

Assists with the resolution of employee problems and/or complaints.

Create spreadsheets and generate reports using MS Excel, Giftworks, and FundEz.

Use Google Chrome to receive, transmit and organize emails.

Perform extensive importing and exporting of information from database to generate mass mailings.

Enter and edit data in a computerized system.

Coordinate distribution of press materials, newsletters, brochures and invitations.

Manages all incoming donations and acknowledgement correspondence.

Provided Accounting support: Accounts Payable, Accounts Receivable, Data Entry


Administrative Assistant

Payroll administration for union and salaried employees in the Applications Lab.

Utilized knowledge of union issues per union contract.

Helped to resolve employee issues that occurred between management and or Human Resources.

Prepared and drafted materials as assigned by the supervisor, edit documents for proper use of grammar.

Responsible for all attendance records for the Applications Lab.

Coordinated Research Timesheets for Applications Lab and Peekskill site.

Coded and processed all invoices for payment.

Initiated the process to have DHL software installed on computer to ship packages.

Coordinated luncheons and parties for customers and Applications Lab meetings.

Responsible for all travel arrangements to and from lab, international and domestic.

Member of the Westchester R&D Safety Team and Westchester R&D Hazmat Emergency Response Team.

Provided Accounting support: Accounts Payable, Accounts Receivable, Data Entry


Peekskill High School - Boces Technical Center - Office Practices and Secretarial Skills - Microsoft Excel, Advanced – The Essentials of Managing the Front Desk – Mastering Microsoft Access - Administrative Assistants Conference – Certificate of Completion - Going Green Seminar - Business Grammar & Proofreading – Certificate of Completion


Traveling, Baking, Cooking

Financial Secretary, 2nd Vice Servant Leader of Trustees, Deaconess, Youth Advisor, Servant Leader of Nursing Home Ministry, Choir Director, Cooper Goldenaires – Springfield Baptist Church, Beacon, New York

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