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Office Manager

Jatni, Odisha, India
November 04, 2018

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Sidharth Mahapatra

Cell No: +919*********, 933-***-****



To work in an organization where I get continuous opportunity to innovate and excel in my skills and get a chance to learn and grow as an individual as well as an adroit team player.


An astute performer with 11 years plus of experience in Hr & General Administration, Recruitment, payroll Mgt, PMS, Time office Mgt, recruitment & selection MIS Reporting Training & Development, Induction & Orientation, joining formalities, F& F settlement, HR policies, HR Operations Talent Acquisition & Compliance .


Recruitment, Resourcing & Development:

Managing the complete recruitment life-cycle for sourcing the best talent from diverse sources after identification of manpower requirements for new / existing Departments.

Planning human resource requirements in consultation with heads of different functional & operational areas.

Searching Resumes from Job Portals, screening the resumes, conducting the first round of interview, salary negotiations, etc.;

Issuing the Offer letter and Appointment letter.

Handling the joining formalities - creating a personal file, collecting the documents, verifying the documents and getting the forms filled up.

Training & Development:

Determining training needs of employees through Skill Gap Analysis, Pre & Post Training Evaluation and organizing training schedules;

Obtaining trainees’ feedback for determining the effectiveness of training programs;

Developing for conducting in-house training programs for enhancing skill levels;

Performance Appraisal:

Managing Appraisal process for substantiating Performance Appraisal system linked to Reward Management;

Manpower Planning:

Working with hiring managers to assess hiring needs.

Maintaining records of all recruitment and employment activities.

Meeting placement coordinators on placement fronts.

Compensation Management:

Preparation of salary sheet in MS Excel.

Constant follow up with accounts department regarding timely disbursement of salary & submission of all statutory payments to all the respective government offices.

Employee Welfare:

Handling employee grievances & disciplinary issues.

Developing and implementing action plans to keep high motivation level among employees.

Time Office Management:

Monitoring Employees attendance (Bio-Metric)

Monthly leave calculation of the employees.

MIS Reports:

Preparing MIS Reports for Corporate Office (Recruitments, Exit Employees, Vacancy Chart, Job confirmation status, Leave reports, Statutory Reports, etc).

Exit formalities:

Ensuring proper Handover and Takeover of the responsibilities before issuing of “No dues- form”.

Conducting Exit Interview.

Providing information to accounts department for full & final settlement statement of exiting employees.

Issuing of relieving & experience certificates;


Deployment of Security personnel’s and Housekeeping staffs.

Quotation finalization & preparation of purchase order.


Organization : SIS India Ltd, Bhubaneswar, Odisha- A Sister concern of SIS Group Enterprises. A market Leader in Security, Cash Logistics, & Facility Management, Electronic Security Solutions & Terminix .

Designation : Asst Manager HRD, RO Odisha

Duration : From May 2017


Managing the attendance of the all the 10 Branches by coordinating with Branch Heads at RO.

Doing PMS of all office executives of branches of Odisha region at RO in presence of all respective Branch Heads & RVP.

Doing branch visits for any HR Issues having discussions with all Branch Heads & staffs/employees.

Escalating all Hr Issues to Administrative office for approval cases of branches.

Issuing show cause, fine & warning letters/ notices to all indisciplinary employees or absconded cases.

Maintaining data of all the employees in excell format.

Doing Joining formalities & documentations of the new Employees at RO office.

Consulting all consultants for recruitment of the candidates in all verticals. Doing interview assessment of the candidates interviewed for payroll employees.

All the 10 Office Executives of 10 branches reports me related to branch operations / recruitment activities, statutory matters, ERP system, aadhar updation or correction, Mail Id generation, LMS access of new joiness cases, Attendance, GRC data ( Mediclaim ), Seven Finger Model data, stationary data etc.

Managing attendance & salary, LMS queries & resolving issues of the Odisha Region.

Attending the Hr Audit compliance of the clients for Hr compliance in client side. Attending labour cases in RLC office, DLO & Labour Court.

Sourcing candidates from various channels such as referencing, company’s own database, Job Portal i.e. Naukri, and networking tools such as OLX, Quikr, Indeed, Careesma, shine etc.

Organising Induction & training for the new entrants in the Organization. Taking training sessions on monthly basis of Area Officers, Training Officers, Office Executives & sales Employees of the company at RO.

Assist all office executives of all branches to adhere in implementing of company policies, rules and regulations.

Supervising the 10 office executives of the branches related to all the day to day activities.

Preparing Reports as required by RVP & Controlling authorities of mine.

Attending training Programmes at AO & CO office of the Company.


Organization : Consortium Automobiles Pvt Ltd, ( Additional Charge of City Motors Pvt Ltd, Super Sales Automobiles Pvt Ltd & Super Sales Motors Pvt Ltd, )BBSR.

Designation : HR Manager

Duration : From November 2013 – May 2017


Collating daily attendance of employees of HO & Branches, preparation of Pay sheet, leaves account etc.

Handling employee data base (both in soft form and files management)

Handling the Monthly phone bill transaction.

Posting job descriptions on portals & job sites & posting Advt in Internet websites for job vacancies.

Managing Statutory Compliance like EPF, ESI etc.

Recruitment of the different positions as per the norms at different levels (through consultants, portals, employees’ referral, advertisements

Grievance handling and disciplinary actions: interaction and coordination with other functions for interventions for employee issues when needed. To set up mechanisms to resolve employee issues on the floor.

To formulate and implement HR & Admin policies in line with company standards.

Coordinate & liaison with vendors for services.

To carry out any other tasks assigned by the Management from time to time.

Manage end to end recruitment process including job posting, initial screening, calling candidates, fixing interview schedules, drafting offer letters and appointment documentation

Co-ordinate with job agencies for regular recruitment for full time as well as internship positions.

Manage HR processes including compensation, payroll, appraisal, induction and termination.

Prepares employees for assignments by establishing and conducting orientation and training programs.

Coordinating with department HODs/ managers on candidate selection; conducting and analyzing exit interviews; recommending changes.

Keep check on Vendor like (Housekeeping, Electrician, stationary personnel and Coordinate with the Jr Admin Executive for any issues.)

Completing all joining formalities & F & F formalities. Issuing Offer & Appointment letters, Promotion & Increment letters, Salary Slips, F & F Settlement, relieving and Experience Letters to employees.

Organization : Vista Management Services Ltd

Designation : HR & Admin Manager

Duration : From Jan 2010 till October 2013.


General Administration activities including vendor management, asset management, Housekeeping management.

Responsible in drafting offer letters, appointment letters, confirmation letters, relieving letter and experience letters.

Maintenance of employee personnel files and maintains related records & handling employee queries and grievances and departmental mails.

Dealing with PR activities, Office Administration, arrangements of meetings & service matters of employees.

Staffs leave record, attendance, absenteeism, late comers etc.

Liasoning with all the vendors & other concerns in relation to official activities.

Doing the Performance Appraisal of the employees, Conducting exit interviews and Preparing Full & Final Settlement and records of all left employees.

Handling the payroll, compensation and benefits administration.

Office administration, giving feedback & taking reports from in-house & marketing team.

Consulting manpower consultants for recruiting candidates for our organization.

Recruitment of the different positions as per the norms at different levels (through consultant ants, portals, employees’ referral, advertisements.

Maintains company assets & coding of the assets of all the branches & HO

Organization : Tatwa Technologies Pvt Ltd

Designation : HR & Admin Executive

Duration : From Aug 2006 till Dec 2009.


Arrangement of Interviews for candidates in walk-in’s to organization.

Handling Issuing of ID Cards, Office Equipments, and other Materials.

Handling office administration, stationary & vendor management.

Preparing of salary statements & attendance records.

Coordination of daily activities & assisting with other Admin Executives and supervision of all delivery centers for review of records.

Generate Offer Letters, doing joining formalities of candidates selected for our office.

Set up all necessary personnel files and maintains related records.

Office Administration & assisting the HR Manager in HR function.

Maintaining Statutory Compliance in EPF, ESI etc.

Consulting the consultants for recruitments of candidates, dealing with advt’s of the company related to Appointments.


MBA (HR & Marketing) from Shanti Academy of Management Studies in 2012.

PGDCA from Utkal University in 2004.

M.A( from Utkal University in 2000.

B.A(Pol.Sc) from BJB College under Utkal university in 1998.

12 th (Arts)from Kendriya Vidyalaya in 1995.

10th from Kendriya Vidyalaya in 1993.



Recruitment & Selection


NALCO, Bhubaneswar (HRD Centre of Excellence).


1 month


Proficient in all common tools like windows XP, 7, Internet Operations, MS Office & ERP.


Date of birth : 12.09.1978

Fathers Name : Mukti Ranjan Mahapatra

Languages known : Oriya, Hindi and English.

Present Address : Plot No-952/3735,C/O- Pravakar Jena,


Place: Bhubaneswar

Date: Sidharth Mahapatra

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