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Administrative Assistant Executive

Fort Lauderdale, Florida, United States
November 02, 2018

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Tara Martinez 646-***-****

Executive assistant with over 25 years of experience in office management, administrative support and HR that thrives in a demanding, fast paced environment. Contributed to successful operations of various companies by streaming processes to increase productivity. Knowledgeable in handling confidential matters and proprietary management.

Core strengths include:

Administrative Support

Invoice Processing & Billing

Operations Management

Document & Correspondence Preparation

Sales & Expense Reporting

Handling Proprietary Information

Presentation Preparation & Delivery

Travel Coordination

PROFESSIONAL EXPERIENCE - Plantation, FL (June 2016 – October 2018)

Senior Executive Assistant to the CEO & Senior Management

Provide the highest level of support to the CEO & Senior Management. Oversee company operations. Responsible for numerous administrative functions, including the management of all correspondence, daily scheduling, tracking expenses and developing productivity reports.

Overall all operations and administrative for the company, managing every aspect of development, from vendor selection and liaison between all outside vendors.

Perform overflow support to the Senior Management Team, as well as other executives as needed.

Handled all confidential information pertaining to company new hires in an appropriate manner.

Worked closely with team leads to ensure that agents acted upon customer requests for refunds accordingly to ensure customer retention.

Responsible for purchasing personalized merchandise companywide and managing the inventory of products.

Update broker W9 and pertinent information.

Assist with employee relations, including recognition of individual birthdays, anniversaries, 90 days of employment, I9’s and employee confidential files.

Nightingale Eyes – New York, NY (March 2015 – June 2016)

Surgical Coordinator/Office Manager

Scheduled cataract surgeries and Lasik procedures. Interfaced with patients regarding pre-operative instructions, requirements for scheduled surgeries and Lasik procedures.

Interfaced with patients regarding pre-operative instructions, requirements for medical clearance, pre-op instructions and details about the date of the surgery. Collected payments prior to scheduled surgeries.

Liaison between New York Eye and Ear Infirmary to ensure all prior authorizations were documented. Responsible for bill payments, payroll for all staff, hiring of all necessary employees and all billing related inquiries and concerns. Posting of all insurance/patient payments.

Park Avenue Eye Institute – New York, NY (September 2009 – March 2015)

Exit Medical Biller

Managing and supervising medical billing for high volume Ophthalmology practice.

Interfaced with patients to assess immediate needs and schedule appointments.

Maintain billing procedures and discrepancies and analyzing account receivables. Responsible for supervising billing staff, establishing and implementing standard medical billing procedures.

Princeton House Charter School – Orlando, FL (August 2004 – December 2008)

Administrative Assistant

Support to the Director and Director of Operations.

Liaison between Orange County Public School representatives and the Director.

Managed the student enrollment. Assisted in communication with parents, open houses, parent conferences, and disciplinary conferences. Processed requests from Department of Health for students who filed for disability.

Mediacom – Middletown, NY (November 2001 – June 2004)

Administrative Assistant – Engineering Department

Support to a Managing Director and 5 Vice Presidents.

Liaison between regional offices for proper processing of all paperwork, including contract agreements, FCC filings to distribute weekly and process expense reports.

Goldman Sachs & Co. - New York, NY (April 1997 – January 2001)

Senior Administrative Assistant - Asset Management Division

Support to 4 Vice Presidents, 6 Associates and 4 Analysts.

Duties included typing correspondence, telephone coverage, calendar management, and all travel.

Responsible for processing invoices, petty cash requests and travel expenses monthly.

Liaison between outside vendors, clients, and internal departments.

National Audubon Society – New York, NY (October 1990- April 1997)

Administrative Assistant - VP/Controller & Assistant Controller

Administrative support to the VP/Controller and Assistant Controller.

Preparation and distribution of annual audits, monthly budget, capital budget, and financial materials for board meetings. Prepared and distribution of annual audits, monthly budget, capital budget, and financial materials for board meetings.

Prepared the Society’s billing invoices and accounts receivable record. Recorded A/R invoice information to customer maintenance file system.

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