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Administrative Assistant Manager

Sunrise, FL
October 30, 2018

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Sunrise FL *****


Career Summary

Dedicated and focused Administrative Specialist for 10 + years who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Flexible with a high level of integrity and a strong desire to succeed.

Work Experience

Program Specialist 2: Department of Corrections, Tumwater WA. 4/2016 – 6/2018

Comprehensive knowledge of policies and database for the Responsible Fatherhood Opportunities for Reentry and Mobility (ReFORM) Federal Grant.

Independently coordinated and completed high-priority tasks to comply with Federal Grant funding requirements and performance measurements to include: budgetary monitoring, contracts, data collection for performance measures and CQI.

Participate in the development and maintain data tracking systems for ReFORM related participant recruitment, application process and performance measure outcomes.

Conducted quality assurance activities to track program and staff performance.

Experience in application of the Federal Uniform guidance requirements of cost principles for the federal awarded grants.

Administrative Assistant 3: Department of Corrections, Vancouver WA. 11/2014 – 4/2016

Collaboration with internal and external stakeholders for the purpose of developing the Thinking for Change (T4C) Cognitive Behavior Change program to be delivered statewide through the WA. Community Corrections Division.

Development and management of processes for implementation, tracking, data collection and reporting to executive level staff to report program outcomes to the Legislation.

Conducted quality assurance activities to track program and staff performance.

Collaborative work on the development of the T4C Specialist Guide used statewide for all program staff involved in the delivery of T4C.

Track class schedules, terms, drops and graduation of offenders in OMNI/RPM. Create certificates for offender graduations.

Schedule meetings, write correspondence, and compile spreadsheets, data collection and reports for distribution within the Region and for roll up to Statewide Management Teams.

SharePoint ownership responsibilities for the Community Corrections Program Management site.

Administrative Assistant: University of South Carolina Beaufort, Bluffton SC 1/2014 – 10/2014

Plan, coordinated and preformed standard management support services for the Nursing, Math and Science Department to include: procurement of supplies, calendar management, schedules meetings and taking minutes, travel arrangements.

Database management for student records, advisement, registration, and class scheduling.

Event planning for students entering the Nursing program. ie: White Coat Ceremony.

Ownership responsibility for the Nursing Department Web page.

Temp. Assignment: Transitioning for Relocation, Pottstown, PA 2/2013 – 1/2014

Administrative Assistant 4: Larch Corrections Center, Yacolt WA 10/2011 – 1/2013

Public Information Officer handled all media requests of the facility. Verified and coordinated media coverage and requests to interview at the facility. Conducted background checks through the Washington State Patrol’s database for potential visitors to the facility. Coordinated tours of the facility for State representatives.

Legal Liaison to the Attorney General’s Office: primary contact to assist Attorney Generals office for all legal actions against the facility.

Policy/Operational Memorandum Manager: prepared, composed and edited complex memos and policy documents for implementation at the facility. Maintained 100% on time submission rate to Head Quarters of Operational Memorandums.

Audit Manager: Coordinated preparation and documentation for required annual audits of the facility and follow up of non-compliant issues.

TORT Claim Manager: Coordinated investigations and report findings to agency’s insurance company for all offender property claims.

Public Disclosure Coordinator: Coordinated and reported all public disclosure requests for the facility according to state law requirements insured the protection of state revenue lost in frivolous lawsuits. SharePoint tracking system.

Administrative Assistant 2: Palm Beach State College, Lake Worth FL. 10/2002 – 7/2011

Plan, coordinated and preformed standard management support services for the Business and Computer Science Department to include: class schedules, payroll, hiring process of instructors, procurement of supplies, plan meetings and take minutes,

Communicated effectively and provided timely, courteous and knowledgeable responses to assist students with registration, financial aid, and general information of the college and college programs.

Quickly became a trusted assistant known for “can-do” attitude.

Entrusted to manage office in the absence of the Associate Dean. Provided timely, courteous and knowledgeable responses to information requests; screened and transferred calls; and prepared official school correspondence.


Bachelor of Arts – Ministry: Palm Beach Atlantic University, West Palm Beach FL.

Associate of Science – Office System Technology: Palm Beach State College, Lake Worth FL.

Computer Skills

Advanced Microsoft Office Suite

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