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Administrative Assistant Executive

Location:
Richmond, Virginia, United States
Salary:
55000.00
Posted:
October 29, 2018

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Resume:

***** ***** **** ****

Montpelier, VA *****

804-***-****

ac7jfd@r.postjobfree.com

ANTONYA J. LEWIS

SUMMARY

Resourceful Executive Assistant adept at coordinating large scale meetings, travel, process payroll, and managing the office. Skilled at multi-tasking and maintaining a strong attention to detail. Highly self-motivated with a solid work ethic.

HIGHLIGHTS

Scheduling meetings

Vendor Management

Event Planning/Event oversight

Document control

Analysis and proofreading

Travel and Expense support

Business correspondence

EXPERIENCE

Corporate Operations Travel Admin Support – McKesson Medical Surgical (Glen Allen, VA) – June 2018 – Present

Coordinating travel arrangements for team and Project Managers.

Managing calendars, daily schedules, and commitments.

Coordinates internal/external meetings and conference calls.

Maintaining communication with any outside vendors contracted for the event.

Manages confidential and sensitive information.

Process weekly expense reports for the Travel Team of 50 employees.

Edit and prepare reports, memos, letters and other confidential documents.

Coordinates internal/external meetings and conference calls.

Administrative Assistant III – CCO Mortgage/Citizens Bank (Glen Allen, VA) – May 2013 – June 2018

Manage CEO’s complex calendars, frequently changing travel arrangements and coordinate pre-planning of trips.

Conduct research to prepare, gather, and proof briefing materials, agendas, and decks for all executive-level meetings.

Distributing incoming mail for all of Servicing.

Create POs and SOWs, as well as process external invoices for payments.

Edit and prepare reports, memos, letters and other confidential documents.

Coordinates internal/external meetings and conference calls.

Serves as a liaison between the company’s Human Resources for the building.

Plans company events by, creating agreements and budgets with the vendors.

Works with contractors, colleagues, and other suppliers for company events.

Create expense reports, budgets, and filing systems.

Manages confidential and sensitive information.

Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale.

Administrative Assistant III – Bartech Staffing (CCO Mortgage/Citizens Bank), (Glen Allen, VA) – January 2013 – May 2013

Responsible for maintaining calendars, arranging domestic and international travel.

Responding to emails and phone inquiries in a timely manner.

Performs on-going maintenance to various data bases and generate reports.

Performs a variety of administrative and clerical duties that support numerous teams.

Manages departments’ office and building supplies.

Prepares reviews and composes correspondence, and routine forms.

Office Manager - Edgesource Corporation /Contractor for (U.S. Dept. of State) (Alexandria, VA) – July 2012-October 2012

Scheduled meetings and conferences for government officials and manage complex calendars.

Managed meeting minutes on a weekly basis.

Performed highly complex administrative functions to support the work of the Branch Chief and Dept. managers.

Scheduled domestic and international traveling for instructors

Prepared expense reports for instructors traveling overseas.

Organized materials and communicated effectively at all levels of the organization.

Performed a lead role in coordinating meetings and events with multiple managers or offices.

Performed variety of complicated tasks for management.

Ordered office supplies, and ordering caterings for meetings.

Administrative Assistant - Aerotek Staffing/SunTrust Mortgage (Richmond, VA) - May 2011- February 2012

Processed confidential files for Post Government Foreclosure loans.

Provided administrative support to individuals or department.

Performed general clerical and general office duties involving typing, record and file maintenance, mail distribution, answering telephones, writing memos, etc. as directed.

Input data into spreadsheets and/or databases.

Contacted attorneys' offices for documents regarding evictions and foreclosures for processing of FHA and VA loans.

Administrative Assistant II- Aerotek Staffing/M.C. Dean (Ruther Glen, VA) - August 2010-March 2011

Managed travel coordination and expense reports for managers and supervisors using SAP.

Assisted in preparation of presentations for prospective clients and vendors.

Generated daily reports for jobs worked by laborers using MS Access database.

Answered incoming calls from vendors and salesman regarding products.

Responsible for ordering and tracking of company supplies.

Filed, scanned, copied and compiled documents as needed.

Entering time entries daily into payroll system for employees using SAP.

Assisted with auditing I-9 Forms for Human Resources.

Administrative Support - Genworth Financial (Richmond, VA) - November 2007- October 2009

Managed a multitude of available resources, transferred, forward customer calls and e-mails to appropriate areas or departments/individuals.

Recognized, documenting and working with the team leader and coordinator of trends.

Sort and distributed mail.

Maintained departmental voicemail.

Recorded and distributing staff meeting minutes.

Assisted with special projects (as needed).

Administrative Assistant II - Coventry Health Services (Richmond, VA) - August 2006-November 2007

Provided support for high level executives responsible for coordinating travel arrangements (SAP), scheduling meetings, expense reports (SAP), recording and documenting meeting minutes.

Created and maintained communication documents using Microsoft Word, Access, Excel, and PowerPoint, while compiling graphics for nurse’s spreadsheets.

Responsible for running daily query in for nursing staff for processing.

Ensured proper processing of HIPPA related documents to include faxing, copying and shredding.

EDUCATION

ECPI Technical College- Richmond, VA - March 2006-June 2008

•Associates in Computer & Information Science

Louisa County High School- Mineral, VA – Graduated June 1991, Advanced Diploma



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