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Executive Assistant Administrative

Coeur d'Alene, ID
October 30, 2018

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Clarice A. Taibi


Hayden, ID 949-***-**** cell Linkedin-

Summary of Qualifications

Proficient in Microsoft Word, Excel, PowerPoint & Outlook

Well organized

Ability to self-manage

Great with time management

Understand the importance of handling personal and confidential matters

Capable of producing large volumes of quality work

Professional Experience

Panhandle Carpet One August 2018-present

Answer phones

Price sales floor

Update Sales tags

Sample check out

Run report for balance sheets and petty cash – count money each day

Organize sales floor

Kohl’s August 2018-present


Training of new employees

Aerotek Staffing

Kootenai Health June 2018 to July 2018

Administrative support to the Executive Assistants

Answer phones

Overflow work as needed

Aerotek Staffing

Natural Factors January 2018 to April 2018

Administrative Support: Submit purchase orders, process invoices, work on various internal software programs, assist with rep requests, maintain inventory and order supplies, source materials/suppliers, get quotes, place orders.

Printing: Coordinate printing both internally and with external print suppliers. This includes responsibility for doing all internal printing, managing projects for external printing needs, managing timelines, maintaining equipment and maintaining inventory levels.

Promotions and Campaigns: Coordinate the artwork and other elements needed to support sales promotions and marketing campaigns.

Maintain Marketing Information: Price, promotion and contact lists and Marketing databases

Maintain Archives: Including ads, brochures, magazines, CD’s, DVD’s.

Manage mailings, mock ups and work with DAD Department as needed.

Event Support: Assist with preparations for trade shows, consumer and retailer events as well as internal events.

Creation of PowerPoint Presentations.

Website/Social Media: Support

Webinars/Conference calls: Support

Assist management as needed

Kohls September 2017 to January 2018


Customer service

Select Service Staffing

Synchrony Financial – Care Credit April 2017 to July 2017

Support Core sales leadership on all related administrative tasks

Anticipate needs of field teams, troubleshoot issues, and follow up on all open items until closed or reprioritized

Produce correspondence, power point presentations, meeting agendas, emails and any external mailings

Support with general office administration

Support key projects/initiatives roll outs within assigned function

Help keep organization charts up to date as directed

Humanix Staffing, Coeur d’Alene, ID September 2016 to December 2016

Kootenai Health – Social Services Department – Coeur d’Alene, ID

Administrative Assistant October 9 to December 9, 2016

Answered phones

Monitor incoming faxes and distribute to social workers

Handle incoming and outgoing mail

Patient customer service

All Wall Contracting – Post Falls, ID September 13-23, 2016

Office Assistant

Answered phones

Printed invoices off incoming emails

Monitored the incoming faxes

Filed documents through internal system

Helped Accounting Department

Scanned and filed documents through internal system

Handled all outgoing mail

Opened mail daily

Made job folders

Used Sage for searching of projects

Responsible for keeping the kitchen stocked daily

Ecolab, Inc.-Coeur d’Alene, ID April 2007 to June 2015

Executive Assistant

Arranged travel, hotel and car rental for AVP of Corporate/Global Water Accounts weekly

Responsible for maintaining my supervisor’s calendar daily

Scheduled conference calls for my supervisor and team as needed

Developed PowerPoint presentations to include charts, graphs and photographs monthly

Screened incoming calls and emails for my supervisor daily

Responsible for ordering and coordinating gifts and/or awards for the team as needed

Prepare expense report for my supervisor and myself monthly

Helped monitor SalesForce to find areas of weakness in the team weekly

Support the outside sales team daily

Coordinate local meetings to include hotel stays as needed

Facilitate the set up of new office when we moved and closed out office when we closed offsite location

Burned CD’s with PowerPoint presentations for the team and for training throughout the company

Managed and tracked surveys for presentations monthly

Worked remotely from home for 1 years

Watson Agency, Inc.-Coeur d’Alene, ID May 2004 to May 2006

Office Manager

Maintain the following:

Business licenses for city and state as needed

Maintenance of the following:

cell phone issuance as needed

company credit cards and gas cards weekly

Assist Human Resources Department as needed

Assist Accounting Dept. as needed

Assumed control of all alarm accounts (receivables, collections, new accounts)

Assist in investigative searches when needed

Set up database for call center

Skills Volunteering

Microsoft Excel Right to Life

Microsoft Word Soup Kitchen

Microsoft Power Point

Microsoft Outlook





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