Henderson, NV 89074 email@example.com
SUMMARY OF QUALIFICATIONS
Top-Notch Executive Assistant with over 20 years experience in a variety of industries providing superior support to high-level executives. Excellent time management skills with demonstrated ability to prioritize and handle multiple projects in fast-paced environments. Adept at budget tracking along with a great ability to constructively deal with conflict and afford effective solutions. Proficient in all Microsoft Applications (Word, Excel, Outlook, PowerPoint, SharePoint); Concur; SAP
Special Olympics Nevada, Las Vegas, NV, 05/18 - Present
Provide administrative support to the Director of Sports that includes managing his calendar; arranging complex and detailed travel plans; coordinating meetings and events; processing expense reports and preparing the weekly finance reporting package.
Attended community and fundraising events to promote organizational goals and solicit donations and sponsorships.
Manage the organization’s membership database - record, manage and process all donations, send financial and progress reports to donors along with acknowledgement letters and invitations to upcoming events.
Maintain the overall integrity and quality of the athlete and volunteer databases that included regular data improvement, enforcement of database business processes and management of code values.
Oracle Corporation, Las Vegas, NV, 08/15 – 04/18
Executive Administrator, Casino Sales
Served as primary point of contact and gatekeeper for executive; oversaw executive's extremely active calendar of appointments; monitored high volume of emails and replied on behalf of executive on related issues.
Collaborated with the Finance Department and Sales team in managing a highly comprehensive sales forecast spreadsheet utilizing advance Excel functions that was presented to executive. Analyzed sales data and generated highly detailed sales reports.
Handled complex domestic and international travel arrangements; identified cost-effective travel websites which resulted in reducing company travel expenses by 30%; prepared personalized travel folders with detailed itineraries.
Planned and organized regional and leadership team meetings and events on and off-site - prepared meeting materials, arranged venue, guest speakers, lodging, meals and ensured that all needs were met.
Processed expense reports for Executive and team members ensuring compliance with company policy; monitored departmental expenses and prepared the yearly budget.
Caesars Entertainment, Las Vegas, NV, 09/05 – 07/15
Executive Assistant / Project Coordinator, Corporate Facilities
Provided high-level administrative support to the Vice President of Corporate Facilities and four Directors that included heavy calendar management; coordinated meetings with internal and external parties; set up video conferences and web based (WebEx) conferences; purchased office supplies.
Compiled and analyzed utility data for all of Caesars Entertainment’s properties. Generated extremely comprehensive and detailed financial reports that were submitted to the CFO. Discovered inconsistencies with utility data which resulted in increased revenue by 25%.
Processed corporate P-Cards and prepared expense reports for executive and direct reports in accordance with established travel policy guidelines.
Assisted Vice President with preparation of the yearly budget by analyzing previous year expenses and forecasting expenses for upcoming year.