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Administrative Assistant Executive

Overland Park, KS
October 27, 2018

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Debra J Bleam Resume


Washburn University, Topeka, Kansas -B.A. Communication Arts (Journalism) Computer Software Knowledge: MicroSoft Office Outlook, Word 2007, PowerPoint, Excel, Publisher, Frontpage, Photodraw, Visio. Adobe Professional, familiar with Adobe Illustrator, ACT!

– contact management, Yardi

Office Equipment: Scanner, digital camera, copier, and other types of general office equipment. SUMMARY OF QUALIFICATIONS

20+ years’ experience in Executive Support, Promotions, Marketing, Public Relations, Volunteer Coordination, Client Service and Management Assistant. WORK EXPERIENCE

National Center for Competency Testing (NCCT) Dec 2014 – Current Executive Assistant to the Education/Exam Development Department Temporary Assignments July 2013 – Dec 2014

Rubenstein Real Estate, Executive Assistant to Broker/Owner Centennial Management Company, Property Management Assistant to the Property Manager and Owner.

Zimmer Real Estate Services (layoff) Oct 2011 – July 2013 Executive Administrative Assistant for the Property Management Department Supervisor. Provide daily support including administrative functions including customer service to tenants and vendors. Assistant to two additional property managers including all administrative functions including: Freelance with Robert Half & Associates/OfficeTeam (temp) Aug 2010 – Oct 2011 Training Administrative Assistant – Assisted IT Supervisor in scheduling and development of training program for new software implementation at WireCo WorldGroup. Jan 2009 – Jun 2010

Acted as Executive Assistant in the Education Development department for 4 CEO’s. Confidential communications for the VP, arranged annual meeting for Board of Directors, arranged mass mailings as required, provided information to customers feedback on interactive software on NCCT website.

Produced email blasts, mass mailings and other marketing specific duties. Production of letters and documentation for investors (confidential information), answered office phones and served as Assistant Office Manager as needed.

Updated 14 HOA websites, processed violations and architectural requests for 22 HOA’s. Operated security software for 4 locations, issued new security cards, scheduled clubhouse reservations for 4 HOA locations. Produced email blasts, mass mailings and other marketing specific duties. Production of newsletters for 3 HOA’s.

Maintained Supervisor calendar and meeting room calendars. Answering questions, investigating tenant and vendor issues for Property Managers. Ordered property maintenance and repairs for commercial properties/office buildings. Produced vendor contracts, RFP’s and various proposals as needed. Produced minor marketing materials needed for specific projects. Email blasts to tenants to request current insurance certificates and tenant alerts. Processed invoices and purchase orders for each property for Property Managers

Produced charts and management timelines with Visio for company IT department. PowerPoint presentations for various other departments. Scheduled, ordered meals and facilitated during training classes and other company meetings as required

8739 W 106th Terrace, Overland Park, KS 66212 cell 913-***-**** email: Debra J Bleam Resume

Community Volunteer in outreach program from Jan 2009 to Jan 2010. Also volunteered for Superior Floor Care as research/recruitment coordinator for various projects in the United States from Jan to Jun 2010. Provided Administrative support to the Owner and Manager of local floorcare company.

All About Travel (layoff) Jun 2007 –

Dec 2008

Executive Administrative Assistant – Kept calendar and scheduling for both owners of the largest travel agency in KC in an administrative capacity. Kansas City Aviation Center May 2006 –

Jun 2007

Marketing Administrative Assistant – Assisted Marketing Director in all projects associated with the Private Airport in Olathe.

Dial Realty of Kansas City Feb 2004 -May 2006

Broker Administrative Assistant - Assistant to Owner, Broker and Leasing Representative for a development and commercial real estate firm.

Reference list of my supervisors/owners of the company that I have worked directly for. Brent Blake, Acendas (Co-owner of Acendas, was called All About Travel) 913-***-**** Skip Rosenstock (formerly w Zimmer Real Estate Services) H) 913-***-**** Lucia Johnson (retired from NCCT) 816-***-****

Kay Bertrand (retired from NCCT) 913-***-****

Jeff Haney, Broker/owner of Dial Realty, then Harpool, Morgan & Haney 816-***-**** Janet Berry, friend (15 years) 913-***-****

Setup of onsite meetings and internal events. Travel arrangements for internal staff as needed. Worked with HR director on updating internal intranet for the company. Assisted Group Meetings Department with creation, production and mailing of marketing materials to promote special events and travel trips. Used Publisher and PowerPoint for proposals and marketing flyers. Produced and kept updated files for Sales proposals for the Client Services Department. Participated with team members to produce an annual Travel Update Conference. Created the marketing materials and mailings for the conference including email blasts to AAT clients. Assisted with organizing other client centered events (Movie Night, Client Holiday Recognition Dinner, annual fundraising for AAT Xmas Charity Drive)

Maintained confidential client service database. Produced marketing materials for sales department and coordinated event for showcase of Piper aircraft in inventory. Updated KCAC website sales section for active inventory of Piper and Pilatus aircraft in inventory

Create marketing materials and purchase advertising space for company or project promotion. Design email promotion and printed marketing materials. Maintain all predevelopment and development files for broker. Assist in production of documents for leasing/sale/proposals for the real estate department. Tracking of tenant insurance, certificates, permits as needed. Research market for traffic counts, demographics, aerials and other materials for marketing of existing property and developments. Design and order property and development signage. Produce PowerPoint presentations as needed for predevelopment presentations to city organizations or prospective clients. Update 2 websites. Order all office supplies and some equipment.

8739 W 106th Terrace, Overland Park, KS 66212 cell 913-***-**** email:

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