Heba Salah Al-Deen Ahmed Saleh
PERSONALPROFILE
To work within a professional environment offering a challenging position, and at the same time enabling me to utilize my public relations skills and continue to upgrade and develop my professional skills and qualifications. I have excellent English language skills. Having worked a Secretary of Business Development Division at KAMCO Investment Company, further I have worked as an Executive Secretary of CEO Office at Gulf North Africa Holding Company, these posts have given me a wide range of responsibilities internally with operation and internally with customer and adding to me more knowledge, skills and experience.
CAREER HISTORY
Executive Secretary – CEO Office December 2017 – July 2018 Gulf North Africa Holding Company K.S.C (Public)
Reported to Chief Executive Officer
• Act as the point of contact between the CEO and internal/external contacts.
• Assist preparing agendas & arrangements for committees and Board of Directors meetings.
• Compile, transcript and distribute minutes of meetings.
• Manage, maintain CEO schedules & make travel arrangements.
• Supervise and train other clerical staff.
• Assist preparing correspondence related to CMA, KCC, and Boursa Kuwait.
• Read and analyze incoming memos, in addition to open, organize incoming correspondence with filling and retrieve corporate documents, records and reports. Secretary of Business Development Division July 2015 – November 2017 KAMCO Investment Company K.S.C. (Public)
Reported to Chief Business Development Officer "CBDO" Duties included all secretarial & clerical work in division consisting of three departments:- Chief Business Development Officer’s Office:
• Act as the point of contact between the CBDO and internal/external clients.
• Schedule internal & external meetings and speaking engagements for the CBDO.
• Arranging travel, visas and accommodation for the CBDO.
• Undertake research and produce documents for meetings.
• Prepare and coordinate all communication, internal and external, in both English and Arabic on behalf of the CBDO.
Personal Details
Mobile No. 60377884 / 60992940
E-mail address: ac7iq9@r.postjobfree.com
Address: Hawally, Kuwait
Heba Salah Al-Deen Ahmed Saleh
2 P a g e
Investment Research Department:
• Provide historical reference by utilizing filing and retrieval systems.
• Assist preparing Kuwait Earnings for each quarter of listed companies in Boursa Kuwait.
• Organize work by reading and routing correspondence, collecting information, initiating telecommunications.
Marketing Department:
• “Clipping”: Prepare PowerPoint presentations by collecting the published news
(Arabic & English) which related to KAMCO in Newspapers, all other Social Media.
• “Competition Analysis”: Update competitor database by inputting data from field sales, compiling consolidating, formatting, and summarizing information.
• Updating and maintaining the marketing department's documentation and databases.
• Assist planning internal events, booking venues and ordering marketing materials.
• Supporting the marketing team with marketing activities.
• Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities.
• Prepare settlements Forms and petty cash Forms.
Product Development Department:
• Preparing internal memos and circulate it to other departments.
• Routing correspondence, drafting letters and documents.
• Arranging travel, visas and accommodation.
Temporary Secretary of Support Division January 2015 – May 2015 KAMCO Investment Company K.S.C. (Public)
Reported to Chief Support Officer
• Liaising with staff in other departments and with external contacts.
• Organizing and storing paperwork, documents and computer-based information.
• Maintain client’s database on the system.
• Daily and monthly correspondence related to CMA, KCC, and Boursa Kuwait
• Disclosures letters for CMA and Boursa Kuwait.
Shipping Coordinator, Export Department April 2011 – February 2013 Cargo International Company – Cairo, Egypt
Reported to General Manager
• Negotiating shipment rates, create packing lists & invoices.
• Document and maintain shipping procedures.
• Work with supervisors to schedule distribution work centers including pack & ship.
• Arranges for movement of freight to consignee/agent & updates the database.
• Assists & evaluates needs with shipping points, services, weights & freight permits, and other information needed.
• Liaising with staff of Warehouse regarding the layout and slotting of the goods.
• Notifies consignee of shipment arrival and coordinates shipment information to other offices or agents.
Heba Salah Al-Deen Ahmed Saleh
3 P a g e
Executive Secretary July 2009 – March 2011
Media International Trade – Cairo, Egypt
Reported to Managing Director
• Maintain Databases
• Collect Information
• Handle incoming mails and other materials.
• Prepare and manage report and documents
• Organize and coordinate meeting and conferences
• Contact with internal and external contacts.
KEY COMPETENCIES AND SKILLS
Communication Skills
• Correspondence.
• Customer Service.
• Written/Verbal Communications.
• Processing Telephone Calls and Requests.
Technical Skills
• Maintaining Databases & IT skills.
• Coordinating Audio Conference Calls.
• Microsoft Office (Word, Excel, PowerPoint and Outlook). Personal Skills
• Accuracy, Energetic.
• Teamwork, Collaboration.
• Detail Oriented.
• Time Management.
• Ability to Follow Directions.
• Ability to Work Independently.
• Excellent English Language.
ACADEMIC QUALIFICATIONS
• Faculty of Arts, Cairo University 2005 – 2009
• Bachelor of Arts with Major in Sociology
COURSES & CERTIFICATES
• Office Management from AUK - October 2016
• The 5 Choices to Extra Ordinary Productivity from Franklin Covey – May 2016 REFERENCES
• Mr. Faisal Hassan, Chief Business Development Officer at KAMCO Investment Company, Telephone No. 99881472.
• Mrs. Danah Al Jasem, Head of Marketing Department at KAMCO Investment Company, Telephone No. 66976000.
• Mr. Abdulaziz Al-Failakawi, Chief Executive Officer at Gulf North Africa Holding Company, Telephone No. 67064949.
• Other References are available and upon request.