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Executive Secretary

Kuwait City, Kuwait
650 KD
October 27, 2018

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Heba Salah Al-Deen Ahmed Saleh

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To work within a professional environment offering a challenging position, and at the same time enabling me to utilize my public relations skills and continue to upgrade and develop my professional skills and qualifications. I have excellent English language skills. Having worked a Secretary of Business Development Division at KAMCO Investment Company, further I have worked as an Executive Secretary of CEO Office at Gulf North Africa Holding Company, these posts have given me a wide range of responsibilities internally with operation and internally with customer and adding to me more knowledge, skills and experience.


Executive Secretary – CEO Office December 2017 – July 2018 Gulf North Africa Holding Company K.S.C (Public)

Reported to Chief Executive Officer

• Act as the point of contact between the CEO and internal/external contacts.

• Assist preparing agendas & arrangements for committees and Board of Directors meetings.

• Compile, transcript and distribute minutes of meetings.

• Manage, maintain CEO schedules & make travel arrangements.

• Supervise and train other clerical staff.

• Assist preparing correspondence related to CMA, KCC, and Boursa Kuwait.

• Read and analyze incoming memos, in addition to open, organize incoming correspondence with filling and retrieve corporate documents, records and reports. Secretary of Business Development Division July 2015 – November 2017 KAMCO Investment Company K.S.C. (Public)

Reported to Chief Business Development Officer "CBDO" Duties included all secretarial & clerical work in division consisting of three departments:- Chief Business Development Officer’s Office:

• Act as the point of contact between the CBDO and internal/external clients.

• Schedule internal & external meetings and speaking engagements for the CBDO.

• Arranging travel, visas and accommodation for the CBDO.

• Undertake research and produce documents for meetings.

• Prepare and coordinate all communication, internal and external, in both English and Arabic on behalf of the CBDO.

Personal Details

Mobile No. 60377884 / 60992940

E-mail address:

Address: Hawally, Kuwait

Heba Salah Al-Deen Ahmed Saleh

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Investment Research Department:

• Provide historical reference by utilizing filing and retrieval systems.

• Assist preparing Kuwait Earnings for each quarter of listed companies in Boursa Kuwait.

• Organize work by reading and routing correspondence, collecting information, initiating telecommunications.

Marketing Department:

• “Clipping”: Prepare PowerPoint presentations by collecting the published news

(Arabic & English) which related to KAMCO in Newspapers, all other Social Media.

• “Competition Analysis”: Update competitor database by inputting data from field sales, compiling consolidating, formatting, and summarizing information.

• Updating and maintaining the marketing department's documentation and databases.

• Assist planning internal events, booking venues and ordering marketing materials.

• Supporting the marketing team with marketing activities.

• Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities.

• Prepare settlements Forms and petty cash Forms.

Product Development Department:

• Preparing internal memos and circulate it to other departments.

• Routing correspondence, drafting letters and documents.

• Arranging travel, visas and accommodation.

Temporary Secretary of Support Division January 2015 – May 2015 KAMCO Investment Company K.S.C. (Public)

Reported to Chief Support Officer

• Liaising with staff in other departments and with external contacts.

• Organizing and storing paperwork, documents and computer-based information.

• Maintain client’s database on the system.

• Daily and monthly correspondence related to CMA, KCC, and Boursa Kuwait

• Disclosures letters for CMA and Boursa Kuwait.

Shipping Coordinator, Export Department April 2011 – February 2013 Cargo International Company – Cairo, Egypt

Reported to General Manager

• Negotiating shipment rates, create packing lists & invoices.

• Document and maintain shipping procedures.

• Work with supervisors to schedule distribution work centers including pack & ship.

• Arranges for movement of freight to consignee/agent & updates the database.

• Assists & evaluates needs with shipping points, services, weights & freight permits, and other information needed.

• Liaising with staff of Warehouse regarding the layout and slotting of the goods.

• Notifies consignee of shipment arrival and coordinates shipment information to other offices or agents.

Heba Salah Al-Deen Ahmed Saleh

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Executive Secretary July 2009 – March 2011

Media International Trade – Cairo, Egypt

Reported to Managing Director

• Maintain Databases

• Collect Information

• Handle incoming mails and other materials.

• Prepare and manage report and documents

• Organize and coordinate meeting and conferences

• Contact with internal and external contacts.


Communication Skills

• Correspondence.

• Customer Service.

• Written/Verbal Communications.

• Processing Telephone Calls and Requests.

Technical Skills

• Maintaining Databases & IT skills.

• Coordinating Audio Conference Calls.

• Microsoft Office (Word, Excel, PowerPoint and Outlook). Personal Skills

• Accuracy, Energetic.

• Teamwork, Collaboration.

• Detail Oriented.

• Time Management.

• Ability to Follow Directions.

• Ability to Work Independently.

• Excellent English Language.


• Faculty of Arts, Cairo University 2005 – 2009

• Bachelor of Arts with Major in Sociology


• Office Management from AUK - October 2016

• The 5 Choices to Extra Ordinary Productivity from Franklin Covey – May 2016 REFERENCES

• Mr. Faisal Hassan, Chief Business Development Officer at KAMCO Investment Company, Telephone No. 99881472.

• Mrs. Danah Al Jasem, Head of Marketing Department at KAMCO Investment Company, Telephone No. 66976000.

• Mr. Abdulaziz Al-Failakawi, Chief Executive Officer at Gulf North Africa Holding Company, Telephone No. 67064949.

• Other References are available and upon request.

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