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Administrative Assistant Manager

East Flat Rock, NC
October 25, 2018

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**** ** ******* ******

Port St. Lucie, FL *****


Debra Santilli


A self motivated, organized and detail-oriented individual with administrative and wealth management experience seeking the opportunity to secure a position which promotes a path for success while providing a rewarding career.


Operations Associate 2011-Present

IBERIA Wealth Advisors, North Palm Beach, FL

Senior operations professional responsible for all aspects of operations including trading, hedge fund investments and management reporting for high net worth clients.

Provided administrative support to the Director of Wealth Management, under Lydian Private Bank prior to moving into an Operations position at the Palm Beach branch office.

Executed trades, moved money and performed transactional requests through external custodians, under Sabadell Bank and Trust.

Client on boarding to include, account inception and reconciliation, client billing, prepared hedge fund contracts and funding of investments, as well as handling withdrawals and disbursements of funds for separate account managers (SMA’s).

Managed relationships with external custodians and hedge fund managers.

Scheduled and tracked client accounts for Reg 9 investments reviews to meet annual requirements for the Office of the Comptroller (OCC).

Performed daily reconciliation of all client accounts using a trust management accounting system (Charlotte-SunGard) to mirror the custodian, in order to balance principal and income for client investments.

Maintained management reports for senior management, including tracking of all wealth management cash transactions for BSA AML compliance, all new business, additional business, as well as terminated/lost business reports.

Repapered all client accounts for the conversion process from Sabadell Bank and Trust, to IBERIA Wealth Advisors to move assets from one custodian to another, using AddVantage (SunGard), an asset management and trust accounting system. This included opening all new accounts and tracking each transfer.

Debra Santilli Page 2

Senior Financial Assistant 1999-2010

Ameriprise Financial Advisors, Stuart, FL

Provided support to a Financial Advisor, CFP responsible for personal financial planning for a high level clients practice of over 200 clients.

Implemented and maintained the client service model including identifying and scheduling client service meetings, preparing meeting materials (i.e., proposals, performance hypothetical’s, account applications and forms).

Input appointment review follow up letters/notes into computer system. Processed new account opening paperwork and followed up on new and existing business for all client service issues.

Managed all outgoing and incoming communication with clients including phone, mail, and fax regarding client relationship issues.

Established professional relationships with and acted as a liaison amongst external advisors, clients, outside vendors, center of influences and administrative staff.

Maintained and implemented an integrated filing system for large practice to maximize efficiency.

Prepared client correspondence and input data for Financial Analysis planning.

Executive Administrative Assistant 1991-1999

United Dental Manufacturers, Inc., West Palm Beach, FL

Provided administrative support to the President, Executive Vice President, General Manager and Sales department of an International Endodontic manufacturing company.

Transcription of daily production reports.

Complied monthly statistical data reports.

Entrusted with handling confidential employee data (i.e., time cards, calendars, attendance) and proprietary information. Updated and maintained company policy and procedure manuals for newly hired employees.

Performed general offices duties, including filing, copying, and faxing, typing and answering switchboard phone.

Created excel databases and filing systems.


Microsoft Office, Word, Works, Excel, Outlook, Lotus Notes, Advisor Compass, Contact Manager, Salesforce, Charlotte-SunGard, AddVantage, Investor’s View.


Florida Notary Public.

Strong organizational and communicational skills.

Ability to handle confidential information utilizing discretion, tact and diplomacy.

Positive attitude, reliable and trustworthy.

Ability to prioritize workload and complete in a timely manner.

Work well under pressure and meet deadlines.


Westfield State College, Westfield, MA General Studies 1981

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