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Administrative Assistant Data

Fargo, ND
October 24, 2018

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Professional Summary:

Administrative Assistant who efficiently coordinates a busy office flow and multiple pressing tasks. Accomplished at collaborating with all levels of staff and public compiling and organizing data and planning meetings. Extremely adept at providing clerical and transcription support to executive meetings and working with administrators to plan effective agendas.


From 06/2013 Village Tech Schools – Cedar Hill, Texas

To May 2018 Student Services and Operations

Skills/ Responsibilities Include:

Maintain data and produce various reports related to student admission, enrollment and retention data.

Oversee the annual student lottery process and maintain related data.

Develop and direct the student enrollment and withdrawal process.

Assist with the annual Prekindergarten/Kindergarten Roundup event.

Coordinate campus tours given to visitors and potential students.

Ensure quality of data entered into the student attendance accounting software to allow for accurate PEIMS reporting to the State.

Maintain a system for tracking textbooks and personal electronic devices issued to students.

Maintain login information for students for various online software subscriptions across all grade levels.

Assist with testing materials, including verifying student information to the state.

Maintain a vehicle maintenance and operation system for vehicles owned and operated by Village Tech Schools.

Create classroom rosters at the start of each school year and maintain enrollments and withdrawals throughout the year.

Assist with tracking progress of goals outlined and defined in the Campus and District Improvement Plans.

Maintain the meeting calendar for the Campus Director and other program directors as needed.

Track disciplinary referral and STAT data for the Campus Director.

Assist with coordinating classroom and administrative substitutes for staff absences.

Work with Campus Director and Human Resource staff to accurately track absences for employees.

Work with the Communications Coordinator to ensure an effective and accurate calendar and notification system.

Assist the Director of Curriculum and Innovation with tracking student benchmarking data.

Work with teachers to effectively track and interpret student assessment data.

Provide Eduphoria support to teachers and staff as needed.

From 08/2010 Denali Services. – Dallas, TX.

To May 2013 Accountant

Skills/ Responsibilities Include:

Enter all data for both AR and AP

Process and approve incoming invoices

Handle weekly payroll

Process all incoming invoices

Invoiced up to $230K a week

Issue credit memos to customers

Conducted collection calls for all outstanding invoices

Collected job information for lien purposes

Handle end of quarter financials

Reconciling bank statement

From 10/2008 Acumen Enterprises, Inc. – DeSoto, TX.

To 06/2010 Administrative Assistant/ Accounting Clerk

Skills/ Responsibilities Include:

Payroll data entry

Accounts payable invoice processing

Assisted on special projects

Job cost data entry

Prepared bank deposits


Robert Johansen, Assistant Superintendent

Village Tech Schools, 469-***-****

Schretta Stewart-Mays, 6th-12th Director

Village Tech Schools, 469-***-****

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