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Document Control Engineering

Location:
Calgary, Alberta, Canada
Posted:
October 25, 2018

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Resume:

Deanna Franklin

*** ******** ****, ** *********403-***-****

Calgary AB T3P 0R4 E-mail – ac7h5g@r.postjobfree.com

HIGHLIGHTS OF QUALIFICATIONS

More than 18 years combined experience as a Document Control Lead and Supply Chain Professional providing superior Customer Service and Administrative Support in diverse business settings.

Document Control Lead on high profile projects. Responsible for management of project document control personnel and all relevant project files from start-up to close out.

Engineering Assistant experienced in administration and office duties within the electronic and oil and gas manufacturing industries.

A highly organized and friendly professional able to establish positive relationships with clients, suppliers, coworkers and outside resources.

CAD experience used to create and revise engineering drawings.

Experienced in sourcing vendor-supplied products, securing pricing and lead times and following up on delivery status.

Dependable, self-motivated, assumes responsibility to get the job done well

Self confident and self motivated

Computer skills include experience in: SharePoint, Live Link, Microsoft Word, Excel, Convero, Access, AutoCAD, SolidWorks, M2M, OnTrack, COFE, Assai, Adobe

EMPLOYMENT EXPERIENCE

Jan 2016 – May 2018 Document/Information Management Rockwell Automation (Calgary, AB)

Manage all in-house documents and drawings for Suncor and Encana Projects.

Develop and optimize document and drawing control processes and procedures.

Develop/Produce reports for presentation to management.

Forecasting of man hour estimates, additional monitoring and reporting.

Review and examination of documents to verify completeness and ensure that satisfactory quality control measures were followed.

Worked closely with engineering and drafting to complete and resolve any issues with drawings and documents utilizing AutoCAD and Adobe Pro.

Conferred with document originators or liaised with engineering personnel to resolve discrepancies and compile required changes to documents, and notify affected personnel.

Materials Management and reporting.

June 2015 – January 2016 Document/Information Management US Oil Sands (Calgary, AB)

(Short term contract)

Review and assess various Information Management Systems and assist management with selecting an appropriate EDMS (Electronic Data Management System)

Collaborate with IT department and management to ensure all internal requirements of selected EDMS are met and tested as well as report on findings to management.

Created and developed a new project and corporate document numbering system for Management, supply chain and project services.

Created a project document control procedure. Facilitate the training materials and staff training of the document numbering system and EDMS and document control procedures.

Create, update and maintain all documentation including project documents, vendor and engineering drawings and populate database for information distribution to internal and external clients.

Aug 2013- April 2015 SFE Expeditor Shell Canada (Calgary, AB)

Receive and/or Expedite final vendor data from all vendors, verifying that documents received are complete/correct based on equipment requirements.

Receive and/or Expedite vendor drawings submitted for approval by vendors as instructed in P.O and maintain in Live Link.

Log, Route and/or Expedite drawings to project staff for review, comments and disposition.

Responsible for ensuring that all drawings are issued in the time frame allowed per the construction schedule.

Ensure expediting tasks are carried out as per process and procedure from start of purchase order to close out.

Establish and maintain post award contact with suppliers to ensure understanding and compliance with contractual agreements.

Collect technical documents necessary for order management.

Track production and project milestones to ensure all requirements were met and delivered on time.

Facilitate and pursue all means available to insure all requirements were met and delivered on time.

Work closely with engineering, quality, internal and external stakeholders to resolve any claims, invoice or quality issues smoothly and quickly.

Communicate with the internal stakeholders at the post mortem for the project to identify gaps and suggest improvements.

Jan 2013- July 2013 Senior Document Control ConocoPhillips (Calgary, AB)

(Short term contract)

Manage all in-house, vendor and third party documents and drawings.

Develop and optimize document and drawing control processes and procedures.

Provide training to EPC’s, vendors and in-house personnel on the use of the EDMS and business procedures.

Manage equipment tagging, piping specialty items, piping line numbers, and mechanical and electrical equipment lists.

Manage the numbering, revisioning and document requests on a daily basis.

Develop/Produce reports for presentation to management.

Analysis of redline projects and procedures.

August 2005 – January 2013 IMV Projects (Calgary, AB)

Jul 2012- Jan 2013 Document Control Lead IMV PROJECTS (Calgary, AB)

Document control Lead on Husky Energy and Cavalier projects.

Administer, compile and maintain control records for the release of drawings and engineering documents to manufacturing and other operating departments, while performing and enhancing document transfer procedures.

Development of project specific procedures for maintenance of electronic and hard copy files. Training for in-house personnel as well as enforcement of document control requirements to meet internal and client needs.

Forecasting of man hour estimates, additional monitoring and reporting.

Updated and maintained project status reports which were sent to client

Review and examination of documents to verify completeness and ensure that satisfactory quality control measures were followed.

Worked closely with engineering, quality, internal and external stakeholders to resolve any claims, invoice or quality issues smoothly and quickly.

Conferred with document originators or liaised with engineering personnel to resolve discrepancies and compile required changes to documents, and notify affected personnel.

March 2011 - July 2012 Procurement Assistant/Junior Buyer IMV Projects (Calgary, AB)

Created purchase orders for transportation and Logistics & QA/QC purchase orders.

Verify delivery status for purchase orders and followed up and expedited when necessary.

Generate/distribute material requisitions and purchase orders to all procurement positions.

Work with the procurement team to develop and standardize department procedures.

Create, file, care and custody of bid and purchase order files as well as purchase order acknowledgements.

Liaise with the client to provide purchase and pre-award packages.

Assist project buyers in all phases of the purchase order including sealed and unsealed bids, single sourcing, or supplier of choice bids.

Work with project team to maintain project deliverables and target milestones for project schedules.

Create and issue regret letters.

Archive closed projects including review and closing of purchasing, expediting, accounting and surveillance files, ensuring completeness and accuracy.

Assist expediting and quality surveillance in file maintenance/creating.

Update/maintain in-house database for all vendor accounts and address changes.

Obtain descriptions of items required and ensure purchase requisitions are properly authorized.

Confirm with originator on purchasing requirements.

Issue purchase orders to procurement team and the vendor.

Aug 2005– Mar 2011 Document Control Lead IMV Projects (Calgary, AB)

Document Control Lead on Enbridge, Conoco Phillips and Alta Gas projects

Manage personnel who help administer, compile and maintain control records for the release of drawings and engineering documents to manufacturing and other operating departments, while performing and enhancing document transfer procedures.

Development of project specific procedures for maintenance of electronic and hard copy files. Enforcement of document control requirements to meet internal and client needs

Forecasting of man hour estimates, additional monitoring and reporting

Review and examination of documents to verify completeness and ensure that satisfactory quality assurance and quality control measures were followed

Conferred with document originators or engineering liaison personnel to resolve discrepancies and compile required changes to documents - post changes to computerized or manual control records, release documents, and notify affected personnel.

Logging in vendor and internal drawings into in-house database and into LiveLink – Suncor and Conoco Phillips document management system

Creating drawing / tag / line / revision numbers for the various disciplines - Suncor

Drawing control – Suncor, Nexen, and Conoco Phillips

Maintain original files and stick files – Suncor, Nexen & Conoco Phillips

Liaise with Suncor, Nexen and Conoco Phillips document control personnel to ensure IMV is following proper procedures

Train IMV team on Suncor, Nexen, and ConocoPhillips document procedures

Assist IMV team to develop new drawing and document policies

Maintain original files and stick files – Suncor, Nexen & Conoco Phillips

Aid Suncor Livelink team in testing new functions and features in Livelink

Assist IMV team to develop new drawing and document policies

Oct 2004 - Aug 2005 Document Controller/Databooks Colt Engineering-Petro Canada (Calgary, AB)

Source and expedite engineering and vendor data from various sources

Compile data books based on engineering supplied information such as drawings, legal documentation, vendor information and project administration

Familiar with identifying equipment and instrumentation from P&ID’s, plot plans, and flow diagrams

Interact on a daily basis with project engineers, project administration, regulatory, cost control and other various department personnel to acquire relevant information for each data book

Assemble electronic and hard copies of data books for distribution

Jan 2004 - Oct 2004 Document Controller AMEC (Calgary, AB)

Manage vendor documentation within the engineering department requiring review, revision, approval and return through the internal squad checking processes.

Process documents using Convero – data management system

Organize distribution of completed documents to clients, vendors, engineers etc. according to the seller document distribution matrix.

May 2003 - Dec 2003 Document Controller TESCO Corporation (Calgary, AB)

Provided day to day support to the engineering department

Review and maintenance of various internal requisition forms and engineering change notices.

Inspection of drawings and internal documents to ensure they met company standards

Made revisions to non-compliant drawings using AutoCAD and SolidWorks

Processing of documents and external data into a customized technical data management system.

Apr 2001 - May 2003 Sourcing specialist/Engineering/Sales Support Alberta Computer Cable

(Calgary, AB)

Requested and received bids from suppliers

Prepared, reviewed and evaluated RFQ documents.

Negotiated and evaluated supplier quotes and services to determine the most desirable supplier.

Assessed and recommended procurement options based on business unit requirements, identifying potential suppliers.

Reverse-engineered customer supplied products.

Produced working drawings and bills of material.

Assisted production with first-run prototype work.

Maintenance of master files and other administrative duties.

EDUCATION

Georgian College, Barrie, ON. – Hotel/Resort Management

University of New Brunswick – Arts Program (Not complete)

Mount Royal – Introduction to Supply Chain Management

Competitive Bidding

Introduction to Logistics

Secrets of Competitive Bidding Law

References available upon request



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