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Executive Assistant Personal

Location:
Scottsdale, Arizona, United States
Salary:
50-60000 a year
Posted:
October 25, 2018

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Resume:

SHANNON CAMPBELL

ac7h1o@r.postjobfree.com

480-***-****

SUMMARY

Determined and proactive individual who works with a sense of urgency to anticipate the needs of senior-level executives. Thrives in a fast paced, dynamic environment.

SKILLS

●Meeting planning

●Customer service-oriented

●Excel spreadsheets

●Articulate and well-spoken

●Proficient in Microsoft office programs

●Works well under pressure

●Social media knowledge

●Time management

●Scheduling

●Excellent verbal and written communication

EXPERIENCE

11/2016 to 03/2018

Executive Personal Assistant / Office Manager

PruGen Pharmaceuticals Scottsdale, AZ

●Assistant to the Owner/Chief Executive Officer, and Chief Financial Officer

●Processed financial documents including contracts, expense reports, and invoices.

●Managed and controlled office supply inventory to ensure timely ordering or requisition of depleted or low-level stock.

●Maintained and reserved the executive conference room calendar.

●Juggling multiple tasks at once. Anticipate needs and extensive follow-through.

●Something different every day - the go to person when employees need direction.

●Managing company apparel and products.

●Event planner at sales meetings and dinners.

●Manage corporate office, order supplies, take care of maintenance issues.

●Graphic Designer for the company for various projects. Proficient using Mac -adobe photoshop, adobe indesign.

●Personal assistant to the CEO to assist with his personal life.

●Provided support for CEO and Executive Team in managing operation work flow.

●Coordinated materials for program needs, including physical files, tracking spreadsheets and update reports.

●Received and distributed faxes and mail in a timely manner.

●Maintained the front desk and reception area in a neat and organized fashion.

●Maintained all office files, both electronically and through hard copies.

●Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.

●Maintained detailed administrative and procedural processes to improve accuracy and efficiency.

●Created PowerPoint presentations used for business development.

10/2015 to 10/2016

Executive Assistant to Founder/CEO

Seacret Direct Scottsdale, AZ

●Served as a liaison between company president and clients regarding client accounts and new business.

●Scheduled Board of Directors meetings and assisted with meeting materials and agendas.

●Served as a professional representative of the CEO to executive clients, investors and board members.

●Approved travel expenses and reimbursement requests.

●Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.

●Met incoming customers with professional approach and provided friendly, knowledgeable assistance.

●Assembled and mailed informational packets, reports, and publications.

●Organized, restocked and handed out educational pamphlets.

●Maintained and reserved the executive conference room calendar.

●Maintained all office files, both electronically and through hard copies.

08/2013 to 09/2015

Executive Assistant/ IT Department

Honor Health Scottsdale, AZ

●Provided administrative support to three executive directors in the Informational Technologies department

●Office manager - ordered supplies for department, responsible for meeting room management and set ups.

●Go to person when you cannot find an answer.

●Provided various administrative duties to IT Department.

●Responded to typical and non-routine correspondence and handling of confidential and sensitive information as requested.

●Supplied key cards and building access to employees and visitors.

●Scheduled and confirmed appointments for executive directors.

10/2003 to 10/2009

Executive Assistant to VP Claims

Western Heritage Insurance Scottsdale, AZ

●Processed financial documents including contracts, expense reports, and invoices.

●Coordinated materials for program needs, including physical files, tracking spreadsheets and update reports.

●Coordinated materials for program needs, including physical files, tracking spreadsheets and update reports.

●Wrote and distributed meeting minutes to appropriate individuals.

●Coordinated daily and weekly schedules and monthly calendar obligations.

●Event planning for 2 yearly sales meetings. Meetings were held in Arizona, California, Florida, and St. Thomas.

06/2001 to 09/2003

Executive Assistant / Assistant Buyer

Dillards Buying Office Tempe, AZ

●Provided administrative assistance and support for two corporate buyers in the

Antonio Melani and Gianni Bini shoe buying department.

●Prepared weekly reports that analyzed sales trends throughout all Dillard's stores.

●Assisted in product development of new lines, and analyzed fashion trends.

●Extensive use of excel in creating spreadsheets for various reports.

●Filing, faxing, answering phones and provided administrative duties.

06/1998 to 05/2001

Executive Assistant to the COO

FORD MODELS York, NY

●Scheduled meetings, made extensive travel arrangements domestically and

internationally.

●Worked on confidential contracts with models and talent.

●Processed expense reports.

●COO traveled 75% of the time. Had to be the gate-keeper between him and directors at the other FORD Offices throughout the country.

●Assisted the human resource department in hiring new employees.

●Hired and supervised interns.

●Event planner for parties and events throughout the year.

06/1997 to 06/1998

Executive Assistant to the CEO

FOX NEWS CHANNEL New York, NY

●Met and greeted high profile celebrities and VIP's on a daily basis.

●Personal Assistant as needed.

●Coordinated extensive travel and meeting schedules.

●Provided administrative assistance and support.Proficient in standardized software including MSWord, Excel, PowerPoint, and Lotus Notes.

EDUCATION AND TRAINING

1996

Associate of Arts: Fashion Buying and Merchandising

Fashion Institute of Technology New York, NY, United States



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