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Office Administrative Assistant

Location:
McCalla, AL
Posted:
October 25, 2018

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Resume:

Rhonda Stringfellow

**** ******** ****

Hueytown, AL 35023

832-***-**** or 205-***-****

Professional Profile:

CLIO; AS/400; Schedule Management; Inventory Management; Switchboard Operation; Editing and Proofreading; Document Management; Filing and Data Archiving; HIPAA Compliance; Quality Assurance; Microsoft Word; Microsoft Excel; Microsoft Outlook; Infinity; Impromed; Alacourt; Alafile; Imagining;

Team Player

Self-Motivated

Conflict Resolution

Team Leadership

Provide excellent customer service

Hueytown Veterinary Clinic

235 Forest Rd

Hueytown, AL 35023

205-***-****

May 2015 to To-date

Receptionist/Administrative

Greet and meet clients; Register Clients and Patients info the Impromed System; Escort clients/patients into exam rooms; Take and apply payments; Schedule appointments; Answer multi-line phone systems; Order office supplies; Make and manage the clinic employee scheduling; Correspond to emails; take and send messages to the Doctors and others in the clinic; Open and close the clinic; Clean and maintain exam rooms

Assist Doctors or others with any projects or request

Assist in computer solving computer issues

Upkeep all printer’s and fax machines

Gosney & Associates, LLC

300 North 18th Street

Bessemer, AL 35020

205-***-****

April 2014 to September 2014

Legal Assistant

Responsibilities:

Answer Phones/work switchboard; Order Office supplies; Keep inventory spreadsheets in Micorsoft Excel; Proof reading pleadings before final filing; Office equipment support: Scan documents; Filling open and closing files; copying; faxing; Typing various court documents for filing in Alacourt and Alafile system; One on one contact with clients and general public; Scheduling appointments; Update all client files; Weekly mailing

American National Insurance Company, League City, TX

Standard Life and Accident Insurance Company

2450 South Shore Blvd Ste 500

League City, TX 77573

888-***-****

September 1999 to March 2014

Marketing Department

Supervisor Imaging Department

Supervisor Agent Support/Assistant to Director Form Control

Responsible for daily office operations for staff of 5 employees

Composed and drafted all outgoing correspondence for managers

Oversaw inventory and office supply purchases and negotiated pricing with vendors regarding wholesale billing and marketing procedures

Trained new employees on multiple programs and software

Liaised with vendors to order and maintain inventory of office supplies

Supported the Vice President

Supported the Director of Forms Control

Document management

Calendar organization and collateral preparation for meetings

Answered and quickly redirected up to 100 calls per day

Planned and coordinated logistics and materials for board meetings and staff events

Ordered and distributed office supplies while adhering to a fixed office budget

Managed office supplies

Vendors

Organization and upkeep

Open and properly distributed incoming and outgoing mail

Assisted with event planning including associated travel and logistical arrangements

Data entry

Entered numerical data into database in a timely and accurate manner

Scanned documentation and entered into the database

Screened all visitors and directed them to the correct employee or office

Obtained scanned records and prepared correspondence and reports

Successfully managed production activities so all orders were shipped on time

Managed documentation of and training on production procedures and work instructions

Documented all customer inquiries and comments thoroughly and quickly

Trained, coached and mentored staff to ensure smooth adoption of new program.

Education

Hueytown High School, Hueytown, AL

References

Becky Henderson 205-***-****

Karen Burns 205-***-****

Brooke McGowan 281-***-****

Chris Burns 205-***-****

Vicki Camfield 409-***-****



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