To obtain a position where my skills and knowledge are utilized to assist and benefit my employer and allow personal and/or career growth.
Skills & Abilities
Strong Organizational Skills with attention to detail
Proficient in managing Financial Reporting
Proven track record of maintaining efficiencies of work flow
Reliable and conscientious of deadlines
Ability to train, recruit and coach individuals
EA TO VP SALES & COUNTRY MANAGER CA TECHNOLOGIES NOVEMBER 2017 TO PRESENT
Provide departmental administrative support on a wide range of increasingly complex issues and projects as assigned;
Prepare reports, correspondence and forms using a wide variety of text editing software and managing features (formatting, editing, deleting, updating, etc.); create, test and implement Microsoft Word macros and templates;
Plan and organize work to ensure accurate and logical organization of files, documents and records; ensure effective control of forms;
Monitor office supply inventory and order as necessary; ensure received supplies are correct and expensed appropriately;
Organize and expedite workflow to comply with deadlines and priorities;
Manage multiple and/or complex calendars;
Interact effectively with various levels of senior management;
Organize and expedite workflow through department to comply with deadlines and priorities;
Played an active role in the recruitment and selection process for administrative roles;
Responsible for mentoring and training of administrative personnel.
MANAGER ASSISTANT PWC MANAGEMENT SERVICES LP MARCH 2016 TO AUGUST 2017
Calendar management including monitor and/or manage assigned partner(s) within Google calendar. Arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics and the preparation of supporting material;
Internal system CRM including enter, review and maintain opportunities, client account and contact information in CRM;
Client code setup and maintain client codes in iPower and inform the Billing Administrator;
Work process management including review of upcoming deadlines and work requirements with the partner(s); manage the flow of work to the partner (such as: documents for review/signature);
Organize logistics and material for internal/external events, or training sessions on behalf of the partner;
Coordinate time reporting for independent contractors.
PERSONAL ASSISTANT VESNA KOLENC (REMAX PREMIER) AUGUST 2016 TO MARCH 2017
Oversee all aspects of sellers’ transactions from initial contact to executed purchase agreement;
Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old Multiple Listing Service (MLS) listings and etc.;
Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities, showings and obtain feedback;
Coordinate all public open houses and broker open houses;
Input all listing information into MLS and marketing websites and update as needed;
Coordinate the preparation of all listing & open house flyers, graphics, signage and all other marketing materials;
Active role in social media presence - Manage & update agent website(s), blog(s) and online listings;
Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration;
Coordinate the purchasing of all office equipment; marketing materials and any other business-related supplies.
ACCOUNTING/DEAL ADMINISTRATOR CUSHMAN & WAKEFIELD APRIL 2014 TO AUGUST 2015
Organized, reviewed and prepared invoices for Property Tax and Audit & Assurance Department using various Cushman & Wakefield programs;
Efficiently managed accounts receivable transactions;
Ensured accuracy of expense reports for processing and payment;
Performs various administrative and clerical tasks according to the needs of the departments.
EA TO DIRECTOR OF TAX DELOITTE LLP NOVEMBER 2011 TO DECEMBER 2013 (CONTRACT)
Provide Executive Assistant support to the Director of Tax with HR related areas and staffing issues, calendar management, day-to-day requirements to anticipate issues, decisions, and plan accordingly to keep practice one step ahead, coordination of travel itineraries and preparation of expense reports, as well as maintain strict confidentiality of sensitive information (clients, partner, staff, etc.);
Prepare, assemble and/or project manage brand compliant proposals and business correspondence as required;
Provided Administrative support to three Senior Managers and five Managers including calendar management, coordination of travel itineraries and preparation of expense reports;
Supported the Tax group on managing various reports;
Creation and completion of billings for clients using various Deloitte systems;
Organized and coordinated group social events, marketing events, conferences etc. both internal and external.
ADMINISTRATIVE ASSISTANT KPMG MSLP JANUARY 2006 TO AUGUST 2011
Provide senior level Administrative support to Partners, Associate Partners, Senior Managers, Managers and client services team, (total of 12 people), including calendar management, day-to-day requirements to anticipate issues, coordination of travel itineraries using Travelocity online website and ensure timely submission of billable time and expense reports;
Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software. Organize, coordinate and prioritize all incoming and outgoing information/correspondence. Ensure branding compliance for all KPMG correspondence;
Draft engagement letters; manage proposal process from start to completion. Ensure client information is accurate on Proposals/Engagements. Draft moderate to complex presentation slides using PowerPoint;
Organize information and maintain database for marketing purposes using KPMG contact management database;
Coordinate meetings, conference calls, video conferences, net meetings etc., organize materials and take minutes;
Creation and completion of billings to clients using various KPMG systems. Prompt client service staff to bill in accordance with the terms of the engagement letter.
EA/OFFICE MANAGER CO-AUTO CO-OPERATIVE INC. JANUARY 2004 TO JANUARY 2006
Perform administrative and general support to the President, Senior Vice President, Vice President, Sales and Marketing, Sales Manager and 12 Sales Representatives (power point presentations, correspondence, minutes of meeting, monthly mailing letter to over 950 clients, reports and price comparisons, travel arrangements);
Arranging and coordinating meetings for Directors, President and Vice President, Sales and Marketing;
Liaise with clients and suppliers as required in a timely fashion;
Compiling monthly reports for clients, sales representatives and senior management;
Updating and maintaining supplier manual for over 950 clients;
Supervisor to the receptionist and mailroom clerk, which included vacation request, performance evaluation, and day-to-day tasks.
EA TO FRANCHISE DIRECTOR LEON’S FURNITURE LIMITED NOVEMBER 1999 TP DECEMBER 2003
Provide Executive Assistant support to the Franchise Director with calendar management, day-to-day requirements to anticipate issues, decisions, coordination of travel itineraries, franchise and executive meetings both internal and external, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software, organize, coordinate and prioritize all incoming and outgoing information/correspondence for the Franchise Director, Finance Manager and National Sales Manager;
Generating, proofreading and compiling all Franchise Renewal Contracts;
Compile and maintain all information to generate Franchise Manual. Generating all sales invoices for twenty-two (22) franchise stores;
Assist the Financial Manager of the Franchise Division in the collection and division of volume rebates from all manufactures and commission cheques.
FATHER BRESSANI CATHOLIC HIGH SCHOOL SEPTEMBER 1991 TO JUNE 1995
Ontario Secondary School Diploma
Proficient in Microsoft Office, Word, Excel, Power Point, Publisher, Outlook, Adobe Professional, Lotus Notes
References available upon request