Resume

Sign in

Accounting Admin/Cost Admin and Administrative Assistance

Location:
Houston, Texas, United States
Salary:
25 to 30 hourly
Posted:
October 22, 2018

Contact this candidate

Resume:

Monica Williams

**** ****** ***** **

Cypress, Tx 77433

832-***-****

Qualifications Summary:

Skilled and dedicated Accounting Admin/Cost Admin and Administrative Assistance as well as Clerical and Customer Service. With more than 30 years of combine experience. As an Accounting Admin/Cost Admin (8yrs), I code verified invoices and reviewed WO’s and PO’s. Reconciled vendor’s budget sheet against the Prism system. Reviewing invoices for correct Project information. AFE#’s, RC# charge, WBS codes, project#, Freight, expedite type, account #’s, etc., maintaining milestone progress payments on each vendor budget spreadsheets. I assisted Project Managers, Cost Controllers, Package Leads as well as vendors with invoice statuses and generating invoice reports. Corresponding with them all, through emails, phone calls and conference calls, to solve critical issues. As an Administrative Assistant/Clerical and Customer Service (25yrs), I coordinated with staff on daily operational and administrative functions. Demonstrated capacity to provide comprehensive support for executive-level staff. Scheduling meetings, coordinating travel, and managing all essential tasks. I am highly focused, deadline driven operations; identify goals and priorities and resolve issues in initial stages. I am proficient in Word, Excel, Microsoft Outlook & Office, Lotus, Billing, AP/AR, ADP, EcoSys, Oracle, Siebel, AS-400 and 10 Key by touch and I can type 95 wpm with complete accuracy.

Work Experience:

Noble Energy, Inc. /EMED & Noble Midstream Partners (UP Professionals) (Contractor) March 2011 – October 2018

Cost Control Admin

Assisting A/P in the Cost Control department, for the EMED, Domestic, Midstream Partners and Gulf of Mexico (GOM) projects. Worked on several projects such as TAMAR, Leviathan, Subsea, Mari B, AOT Mod, AOT Expansion, AOT Compression, Export, MRU, Big Bend, Dantzler, Gunflint, Neptune, Permian, DJ Midstream and Small Projects. Managed over $50,000,000.00 monthly in vendor accounts/invoices. Invoices regarding contract labor rates and expenses to invoices dealing with materials. Example: Pressure Regulators, Compressors, Valves etc., these would ultimately have final destination shipping to overseas. Which consist of code verify and code reviewing invoices, for AFE#’s, RC# charge, WBS codes, project#, Freight, expedite type, account #’s) Balancing Milestone progress payments on each vendor budget spreadsheets. I assisted Project Managers, Cost Controllers, Package Leads as well as vendors with invoice statuses and generating invoice reports. Corresponding with them all, through emails, phone calls and conference calls, to solve critical issues. Maintaining vendor accounts of their contract budgets as well as reviewing all required documents including Final Vendor data’s. Creating spreadsheets, faxing and scanning.

Jacobs Engineering (Employee) May 2010 – November 2010

Administrative Assistant A/P

Administrative Assistant to the entire Global Building North America (GBNA) departmental group. A/P & A/R transmittals and coding. Greeting clients and visitors. Answering phones, conference room setup. Maintaining necessary files. Working with project contracts and purchase orders. Proofreading, editing and typing specs for the Electrical, Mechanical and Architectural department as well as meeting notes. Reconciling monthly reports, arranged travel plans for the staff, ordered office supplies. Processed invoices, billing, faxing, scanning and mail distribution and setting appointments for Lunch and Learns. Planned arrangements for Federal Express and Hot Shots for sending outgoing and incoming packages and mail. Date entry include new accounts and contracts. Creating spreadsheets, drafting and typing letters to clients.

Jacobs Engineering (Aerotek) (Contractor) February 2010 – May 2010

Administrative Assistant

Administrative Assistant to the entire Global Building North America (GBNA) departmental group. A/P & A/R transmittals and coding. Greeting clients and visitors. Answering phones, conference room setup. Maintaining necessary files. Working with project contracts and purchase orders. Proofreading, editing and typing specs for the Electrical, Mechanical and Architectural department as well as meeting notes. Reconciling monthly reports, arranged travel plans for the staff, ordered office supplies. Processed invoices, billing, faxing, scanning and mail distribution and setting appointments for Lunch and Learns. Planned arrangements for Federal Express and Hot Shots for sending outgoing and incoming packages and mail. Date entry include new accounts and contracts. Creating spreadsheets, drafting and typing letters to clients.

Litton Loan Services (Aerotek) (Contractor) October 2009 – January 2010

Loan Administrator

Managing delinquent tax accounts daily. Calling State and County courts for updated Tax information on residential homes. Corresponding through phone calls, emails and letters to retrieve information. Collecting and paying the homeowners tax for the pass due amount that is owed and documenting into the data base the outcome of the information retrieved. Faxing, scanning.

Out of work between May 2009-September 2009

BMC Software (Contractor) March 2008 – April 2009

Order Services Coordinator/Administrative Support

Process incoming orders to support sales. Reading over customer documents and matching up to PO's, POF’s, Contracts and Partner Agreements etc., Entering Orders through Oracle & Siebel. Invoicing, billing/credit rebilling, Managing & research customer accounts, Work as a team player with other departments and manage to insure orders are completed to meet monthly and quarterly deadlines.

ADP (Aerotek) (Contractor) November 2007 – February 2008

Administrative Assistant

Creating spreadsheets, data entry, reconciling monthly reports, accounting and proof reading. Manage accounts, customer service. E-mail, phone. Scanner, faxing and conference calls.

Creative Interests (Employee) April 2003 – November 2007

Administrative Assistant

Assistant to the owner with A/P & A/R transmittal's and coding. Reconciling monthly reports, arranged travel plans for the owner and staff, ordered office supplies, data entry include; new accounts and contracts, customer service. Invoicing, billing and coordinated personnel, motivate, staff scheduling, phones, fax, scanning and mail distribution and setting appointments.

Model Homes USA (Employee) February 1995 - April 2003

Administrative Assistant

A/P & A/R, billing, invoicing, customer service with accounts and transactions. Set up new accounts and contracts, appointment setting, special service forms, some collections, mail distributions, ordering company supplies as well as customer supplies. Phones, fax, scanning and copier.

Education: Graduate of Galveston Ball High School

Lamar University Beaumont Texas -2yrs/Business Administration

Skills: Word, Excel, Lotus, Oracle, Siebel, Microsoft Outlook & Office, Billing, AP/AR, AS-400, 10 Key by touch and a little of Power Point.



Contact this candidate