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Executive Assistant Sales

Location:
Lake Elsinore, CA
Posted:
October 21, 2018

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Resume:

TAMARA HEAD 714-***-**** ac7gbb@r.postjobfree.com

SUMMARY OF QUALIFICATIONS

• A highly organized and detail oriented Administrative Professional with more than 25 years of experience providing thorough and skillful administrative support to senior executives.

• Experience with managing, coaching, developing and mentoring a team.

• Experience managing, researching, and reviewing company vendors, conservation and safety programs.

• Highly skilled event planner and coordinator.

• An independent and self-motivated professional with excellent research and writing skills.

• Exceptional interpersonal skills, able to grow positive relationships with clients and colleagues at all organizational levels.

• High level of technical expertise in Word, Excel, PowerPoint, Outlook, SharePoint, Visio and many others.

• Ability to maintain confidence and confidentiality in every situation. WORK EXPERIENCE

CARLA MCKENDRY & ASSOCIATES 08/2017 – PRESENT

PERSONAL ASSISTANT

• Play an active role in the transaction process by preparing listing presentations and packets, vendor management, scheduling showings and open houses, pulling data and preparing statistics as needed, creating CMA’s, coordinating transaction paperwork and handling transactions from Contract-to-Close.

• Handle the gathering of required documents for listings

• Obtain signatures for transactional documents via DocuSign for buyers/sellers

• Audit and complete files for office and legal compliance

• Schedule and assist with showings and open houses

• Schedule service appointments and quotes for listings

• Schedule appointment tours for buyers

• Schedule inspections, appraisals, etc for buyers or sellers

• Provide an executive level of administrative support which includes phone and email management, calendar organization

• Assist agent with prioritizing, strategizing, and keeping focused on key tasks WALZ GROUP/LENDERLIVE 2/2017 – 07/2017

EXECUTIVE ASSISTANT

• Provided complete administrative support to President of LenderLive Services and General Counsel

• Managed executives’ calendars, including scheduling meetings, travel arrangements, conferences and group events. Managed all correspondence, both internal and external, upholding extreme confidentiality and sensitivity in all matters.

• Processed expense reports. Created and evaluated documents/reports/presentations using Excel, PowerPoint, Word & Visio.

• Supported the Meeting & Events Manager on medium to large events. Planning, coordinating, and organizing nationwide events by arranging logistics, meeting spaces, registration and other amenities as required for each event. Preparation of nametags, materials, notebooks, packages, gift bags, registration lists, seating charts, and any other event related collateral needed. KOFAX 5/2016 – 01/2017

EXECUTIVE ASSISTANT IRVINE, CA

• Provided complete administrative assistance to EVP of Product, CTO, and multiple SVP and VP level executives within an international Product team. Managed complex calendars; coordinate domestic and international travel logistics, including obtaining travel Visas and preparing detailed itineraries; completing/auditing expense reports for executives.

• Created new projects in Microsoft Project, publish to SharePoint and create archives and add to Product menus in SharePoint.

• Audited, formatted and posted monthly project PowerPoint reports on SharePoint. TAMARA HEAD 714-***-**** ac7gbb@r.postjobfree.com

• Took meeting minutes and prepared detailed agenda for monthly executive meetings.

• Updated and maintained master budget for 10 worldwide departments within the Product team.

• Updated and maintained master project report for Product team.

• Created invitation letters for international employees traveling to the US office and coordinate travel logistics within the US.

KELLEY BLUE BOOK, A COX AUTOMOTIVE COMPANY 2/2013 – 11/2015 EXECUTIVE ASSISTANT IRVINE, CA

• Managed complex calendars for VPs; coordinated all travel logistics, including preparing detailed itineraries for VPs as well as extended staff members; completed/audited expense reports for all travelers within HR and Finance.

• Monitored, reviewed and responded to VP email and correspondence, upholding extreme confidentiality and sensitivity in all matters.

• Managed invoice processing for HR and Learning & Development.

• Processed external training for all company employees (440+) and provided detailed training report to all executives outlining training spend.

• Created and updated organizational chart for organization.

• Major event coordination for HR as well as offsite training & executive meetings (research, planning, budgeting and execution, set-up and break-down).

• Provided administrative support to HR, L&D, and Finance teams including but not limited to Learning & Development calendar management, composing and preparing correspondence, research, compiling and generating reports, completing departmental paperwork, coordinating meetings, vacation and sick-time tracking and procurement.

LOCAL CORPORATION, INC 7/2008 – 1/2013

EXECUTIVE ASSISTANT IRVINE, CA

• Provided full service administrative and personal support to the CFO, Corporate Counsel, SVP of Corporate Development and VP of HR.

• Worked with Sales team (VP & Director of Tele-Sales & VP of Business to Business Sales) with calendaring, expenses and travel. Assisted with sales reports and entering client data into SalesForce.

• Worked closely with the Controller and Staff Accountants to schedule meetings, coordinate department functions and process document filings; controlled and maintained all company legal documents through hard copy as well as electronic filing systems; worked closely with Director of Investor Relations in tracking investor calendar and scheduling road show tours and investor meetings. EMC, INC 3/2006 – 3/2008

EXECUTIVE ASSISTANT IRVINE, CA

• Managed complex calendars, coordinated all travel logistics internationally and domestically for CEO, CFO and SVP of Sales. Composed and prepared correspondence, research, expense reports. Trusted by executives to maintain confidentiality in all matters. GATEWAY, INC 9/2003 – 3/2006

EXECUTIVE ASSISTANT IRVINE, CA

• Provided administrative support to the SVP of Direct Sales which included calendar management, composing and preparing correspondence, research, compiling and generating reports, completing departmental paperwork, coordinating, scheduling and preparing for meetings, travel arrangements, completing/auditing expense reports, department vacation and sick-time tracking. Orchestrated on/offsite meetings and events.

VETERAN, UNITED STATES MARINE CORPS



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