PHILY TRUONG
916-***-**** ac7gau@r.postjobfree.com LinkedIn
EDUCATION
University of California, Davis - Bachelor of Arts, Psychology 2015
SKILLS
●Microsoft Office (Word, Excel, PowerPoint, Outlook)
●HubSpot
●Google Suite (Docs, Sheets, Slides)
●Adobe Acrobat
●Concur
●Dropbox
●Salesforce (CRM)
●Asana
●ADP
●Slack
●Reply.io
●PC and Mac
EXPERIENCE
Pantera Capital – San Francisco, CA 07/2018 – 09/2018
Executive Assistant and Office Manager
●Coordinated complex calendars, arranged meetings, and arranged travel (domestic and international)
●Served as point of contact for office-related needs and served as liaison with building management and security
●Kept kitchen stocked, ordered weekly groceries, ordered daily lunch, and ordered office supplies as needed
●Welcomed guests and kept main conference room stocked with beverages for guests
●Completed expense reports and performed data entry in Salesforce database
EquitySim – San Francisco, CA 04/2018 – 07/2018
Executive Assistant to the CEO
●Managed CEO’s calendar, email, and arrange domestic and international travel
●Supported and helped restructure the student recruitment process including email campaigns
●Coordinated travel, lodging, and meeting schedules for new hires
●Monitored sensitive student data in HubSpot and track student progress
●Arranged offsite team-building activities for SF and Vancouver
Japanese Community Youth Council (JCYC) – San Francisco, CA 03/2017 – 04/2018
Operations Coordinator
●Led the Workforce administrative team by managing part-time staff and serving as point of contact for partners
●Greeted clients, answered calls, and ordered supplies
●Reconciled monthly subcontractor invoices, check requests, travel expenses, and training expenses for Accounting and Fiscal to review
●Processed payroll for youth participants by reviewing and approving timecards as backup to the Workforce Program Payroll Specialist
●Managed sensitive participant data using ADP Workforce Now, Salesforce, and DCYF Contract Management System
Department of Toxic Substances Control (DTSC) – Sacramento, CA 03/2016 – 03/2017
Office Assistant
●Welcomed and directed guests and candidates
●Arranged training, domestic travel, and related expense requests
●Managed calendars, booked conference rooms, arranged conference calls and meetings, and composed minutes.
●Screened applications, scheduled interviews, compiled interview packets, and sent contact letters
●Collected, reviewed, and sorted timesheets, employee forms, and applications
●Performed meeting setup and breakdown