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Administrative

Location:
Sacramento, CA
Posted:
October 21, 2018

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Resume:

PHILY TRUONG

916-***-**** ac7gau@r.postjobfree.com LinkedIn

EDUCATION

University of California, Davis - Bachelor of Arts, Psychology 2015

SKILLS

●Microsoft Office (Word, Excel, PowerPoint, Outlook)

●HubSpot

●Google Suite (Docs, Sheets, Slides)

●Adobe Acrobat

●Concur

●Dropbox

●Salesforce (CRM)

●Asana

●ADP

●Slack

●Reply.io

●PC and Mac

EXPERIENCE

Pantera Capital – San Francisco, CA 07/2018 – 09/2018

Executive Assistant and Office Manager

●Coordinated complex calendars, arranged meetings, and arranged travel (domestic and international)

●Served as point of contact for office-related needs and served as liaison with building management and security

●Kept kitchen stocked, ordered weekly groceries, ordered daily lunch, and ordered office supplies as needed

●Welcomed guests and kept main conference room stocked with beverages for guests

●Completed expense reports and performed data entry in Salesforce database

EquitySim – San Francisco, CA 04/2018 – 07/2018

Executive Assistant to the CEO

●Managed CEO’s calendar, email, and arrange domestic and international travel

●Supported and helped restructure the student recruitment process including email campaigns

●Coordinated travel, lodging, and meeting schedules for new hires

●Monitored sensitive student data in HubSpot and track student progress

●Arranged offsite team-building activities for SF and Vancouver

Japanese Community Youth Council (JCYC) – San Francisco, CA 03/2017 – 04/2018

Operations Coordinator

●Led the Workforce administrative team by managing part-time staff and serving as point of contact for partners

●Greeted clients, answered calls, and ordered supplies

●Reconciled monthly subcontractor invoices, check requests, travel expenses, and training expenses for Accounting and Fiscal to review

●Processed payroll for youth participants by reviewing and approving timecards as backup to the Workforce Program Payroll Specialist

●Managed sensitive participant data using ADP Workforce Now, Salesforce, and DCYF Contract Management System

Department of Toxic Substances Control (DTSC) – Sacramento, CA 03/2016 – 03/2017

Office Assistant

●Welcomed and directed guests and candidates

●Arranged training, domestic travel, and related expense requests

●Managed calendars, booked conference rooms, arranged conference calls and meetings, and composed minutes.

●Screened applications, scheduled interviews, compiled interview packets, and sent contact letters

●Collected, reviewed, and sorted timesheets, employee forms, and applications

●Performed meeting setup and breakdown



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