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Executive Assistant

Location:
Houston, TX
Posted:
October 23, 2018

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Resume:

Kelsey Balqué

Executive Assistant

Personal Info

Phone

713-***-****

E-mail

ac7g7j@r.postjobfree.com

Skills

Administrative Support

Expert

Operational Streamlining

Expert

Multi-Project Management

Expert

Travel Management/Arrangement

Expert

Scheduling Conference Rooms &

Coordination

Expert

Microsoft Word

Expert

Microsoft Excel

Expert

Microsoft Outlook

Advanced

Microsoft QuickBooks

Advanced

Microsoft Powerpoint

Expert

Customer Service

Expert

Organization

Expert

Enthusiastic and seasoned young professional who offers 5+ years of combined executive assistance for c-level executives, and office administration experience. Versatile individual adapt at managing multiple projects, and streamlining office operations for major productivity gains. Expert in travel and schedule management, crafting high-impact proposals and presentations, and coordinating executive meetings and events. Committed to improving and instituting methods for quality control of the overall department, and accuracy in other databases. I have advanced knowledge of software configuration such as Excel, Word, Outlook, PowerPoint, SharePoint, Caci, SAP, and People Soft. I am a confident, personable, and efficient multi-tasker accustomed to supporting the needs of numerous staff and supervisors within fast-paced work environments. Experience

2016-02 -

present

Executive Assistant

Harris County Vince Ryan Attorney’s Office

Managed and maintained multidimensional complex calendar events and created highly effective organized filing system

Assist Office Manager in developing and instituting methods for quality control and accuracy in membership, and other databases

Increased efficiency through producing office standard documents by preparing, proofreading, and recording correspondence, invoices, presentations, brochures, publications, reports, etc.

Implemented user-friendly protocol and procedure system and trained staff for customer service interaction and office support

Managed Managing Attorneys complex and frequently changing travel arrangements and coordinate international and domestic trips

Responsible for providing primary telephone coverage and directing calls as necessary

• Prepare, sort, and distribute all incoming and outgoing mail

• Oversee all aspects of publication orders, and management of inventory Manage seminar materials including registrations, orders, confirmations, certificates, badges, etc.

File important records and maintain confidentiality at all times while assist with bookkeeping/accounting functions as appropriate

Assist staff in creating a system for responding to telephone and written request for office information standards

Software configuration of SharePoint, Caci, Avaya, and Peoplesoft, Microsoft Office, Windows XP, Microsoft Word, Excel, Power Point, Quick Books Pro, Outlook, 10-Key by touch

Assist with special projects and assume responsibility for the development, administration, and promotion of specific projects as required

2015-11 -

2015-12

Administrative Assistant/Secretary (Contract)

Our Lady of the Lake University

• Prepare, proofread, and record correspondence, invoices, presentations, brochures, publications, reports and relevant material

• Record and prepare meetings and conference rooms

• Organize travel schedules and book reservations

• Distribute incoming regular and electronic mail and co-ordinate the flow of information internally

• Create and manage manual and automated information filing systems

• Managed department and facilitated daily procedures and protocol to ensure the fluidity of the office

• Order workplace supplies and maintain record along with budget management

• Schedule and verify appointments/meetings and adjust executive’s calendar accordingly

• Answer telephones and electronic mail and direct inquiries appropriately 2015-10 -

2015-11

File Clerk (Contract)

Eastern Retail Services Inc

• Manage current inventory for active cases

• Adjust document files as received from clients

• Arrange material into necessary folders and establish files as necessary

• Keep and protect records in accordance with the firm’s policies procedures

• Access, edit, and maintain the firm's record keeping database, including auditing and updating circulation data.

• Find and correct labeling, filing, shelving, indexing, and other clerical errors in existing files; make appropriate changes on physical files and update the Firms record keeping system.

2015-05 -

2015-08

Receptionist/Sales Assistant (Contract)

Momentum BMW

• Greet visitors in person or on the telephone and operate telecommunication system by following manufacturer's instructions for multi line telephone

• Uphold security standards by following procedures, monitoring logbook, and issuing visitor badges

• Sustain continuity among work teams by documenting and communicating actions, irregularities, and changing needs

• Contribute to team effort by accomplishing related goals to ensure efficiency of office

• Manage reservation schedules for associates and clients

• Market and inform clients of products and recommendations for sale inflation 2012-05 -

2016-08

Executive Assistant

Medi-Tran

Manage CEO’s complex and frequently changing travel arrangements and coordinate trips

Maintained CEO's daily schedules, emails and mail, along with processing correspondence and reports as neccessary

Assist with special projects and assume responsibility for the development, administration, and promotion of specific projects as required

Slashed fuel budget by managing work orders and daily schedules for drivers and dispatch

Data entry, typing, filing, answer multi line phone, upload daily invoice for billing and insurance verification

• Decreased expenses for inventory through inventory management

• Initiate programs for projects, and promotions, and events

• Create and maintain updated procedure protocol used to train new employees First point of contact to negotiate and/or communicate with vendors and external clients

Maintain daily paperwork and client files, filing and entering data into database as needed

• Provide reception coverage on switchboards

• Organize/Coordinate meetings, international and domestic travel arrangements

• Manage and maintain schedules, emails, and mail for CEO Education

2016-08 -

2018-05

San Jacinto College

Associates Degree- General Studies



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