Kelsey Balqué

Executive Assistant

Personal Info

Phone

713-***-****

E-mail

ac7g7j@r.postjobfree.com

Skills

Administrative Support

Expert

Operational Streamlining

Expert

Multi-Project Management

Expert

Travel Management/Arrangement

Expert

Scheduling Conference Rooms &

Coordination

Expert

Microsoft Word

Expert

Microsoft Excel

Expert

Microsoft Outlook

Advanced

Microsoft QuickBooks

Advanced

Microsoft Powerpoint

Expert

Customer Service

Expert

Organization

Expert

Enthusiastic and seasoned young professional who offers 5+ years of combined executive assistance for c-level executives, and office administration experience. Versatile individual adapt at managing multiple projects, and streamlining office operations for major productivity gains. Expert in travel and schedule management, crafting high-impact proposals and presentations, and coordinating executive meetings and events. Committed to improving and instituting methods for quality control of the overall department, and accuracy in other databases. I have advanced knowledge of software configuration such as Excel, Word, Outlook, PowerPoint, SharePoint, Caci, SAP, and People Soft. I am a confident, personable, and efficient multi-tasker accustomed to supporting the needs of numerous staff and supervisors within fast-paced work environments. Experience

2016-02 -

present

Executive Assistant

Harris County Vince Ryan Attorney’s Office

Managed and maintained multidimensional complex calendar events and created highly effective organized filing system

•

Assist Office Manager in developing and instituting methods for quality control and accuracy in membership, and other databases

•

Increased efficiency through producing office standard documents by preparing, proofreading, and recording correspondence, invoices, presentations, brochures, publications, reports, etc.

•

Implemented user-friendly protocol and procedure system and trained staff for customer service interaction and office support

•

Managed Managing Attorneys complex and frequently changing travel arrangements and coordinate international and domestic trips

•

Responsible for providing primary telephone coverage and directing calls as necessary

•

• Prepare, sort, and distribute all incoming and outgoing mail

• Oversee all aspects of publication orders, and management of inventory Manage seminar materials including registrations, orders, confirmations, certificates, badges, etc.

•

File important records and maintain confidentiality at all times while assist with bookkeeping/accounting functions as appropriate

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Assist staff in creating a system for responding to telephone and written request for office information standards

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Software configuration of SharePoint, Caci, Avaya, and Peoplesoft, Microsoft Office, Windows XP, Microsoft Word, Excel, Power Point, Quick Books Pro, Outlook, 10-Key by touch

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Assist with special projects and assume responsibility for the development, administration, and promotion of specific projects as required

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2015-11 -

2015-12

Administrative Assistant/Secretary (Contract)

Our Lady of the Lake University

• Prepare, proofread, and record correspondence, invoices, presentations, brochures, publications, reports and relevant material

• Record and prepare meetings and conference rooms

• Organize travel schedules and book reservations

• Distribute incoming regular and electronic mail and co-ordinate the flow of information internally

• Create and manage manual and automated information filing systems

• Managed department and facilitated daily procedures and protocol to ensure the fluidity of the office

• Order workplace supplies and maintain record along with budget management

• Schedule and verify appointments/meetings and adjust executive’s calendar accordingly

• Answer telephones and electronic mail and direct inquiries appropriately 2015-10 -

2015-11

File Clerk (Contract)

Eastern Retail Services Inc

• Manage current inventory for active cases

• Adjust document files as received from clients

• Arrange material into necessary folders and establish files as necessary

• Keep and protect records in accordance with the firm’s policies procedures

• Access, edit, and maintain the firm's record keeping database, including auditing and updating circulation data.

• Find and correct labeling, filing, shelving, indexing, and other clerical errors in existing files; make appropriate changes on physical files and update the Firms record keeping system.

2015-05 -

2015-08

Receptionist/Sales Assistant (Contract)

Momentum BMW

• Greet visitors in person or on the telephone and operate telecommunication system by following manufacturer's instructions for multi line telephone

• Uphold security standards by following procedures, monitoring logbook, and issuing visitor badges

• Sustain continuity among work teams by documenting and communicating actions, irregularities, and changing needs

• Contribute to team effort by accomplishing related goals to ensure efficiency of office

• Manage reservation schedules for associates and clients

• Market and inform clients of products and recommendations for sale inflation 2012-05 -

2016-08

Executive Assistant

Medi-Tran

Manage CEO’s complex and frequently changing travel arrangements and coordinate trips

•

Maintained CEO's daily schedules, emails and mail, along with processing correspondence and reports as neccessary

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Assist with special projects and assume responsibility for the development, administration, and promotion of specific projects as required

•

Slashed fuel budget by managing work orders and daily schedules for drivers and dispatch

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Data entry, typing, filing, answer multi line phone, upload daily invoice for billing and insurance verification

•

• Decreased expenses for inventory through inventory management

• Initiate programs for projects, and promotions, and events

• Create and maintain updated procedure protocol used to train new employees First point of contact to negotiate and/or communicate with vendors and external clients

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Maintain daily paperwork and client files, filing and entering data into database as needed

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• Provide reception coverage on switchboards

• Organize/Coordinate meetings, international and domestic travel arrangements

• Manage and maintain schedules, emails, and mail for CEO Education

2016-08 -

2018-05

San Jacinto College

Associates Degree- General Studies

Contact this candidate