Stephanie M Bahr
* ******* ***. *******, ** ***** 203-***-**** ac7g0c@r.postjobfree.com
Objective
Accomplished administrative assistant, with experience in providing high-level support to Executive level staff. Skilled at multi-tasking and maintaining a strong attention to detail. Proficient user of Microsoft office products
(Word, Excel, PowerPoint, and Outlook).
Education
DIPLOMA 2009 BRANFORD HALL CAREER INSTITUTE
Core Strengths
• Administrative support • Document and correspondence preparation
• Operations management • Excellent organization
• Presentation preparation and delivery • Confidentiality
• Analysis and proofreading • Meetings/event oversight Experience
EXECUTIVE ADMINISTRATIVE ASSISTANT NORTHWEST CT PUBLIC SAFETY AUG 2016
– PRESENT
• Manages daily operations of the Executive offices.
• Ensures Outlook calendars are maintained and up to date, schedules meetings as assigned.
• General clerical duties including photocopying, scanning, filing, faxing and mailing as well as answer, screen and transfer inbound phone calls.
• Conduct research to prepare, gather, and proof briefing materials, agendas, presentations for all Executive level meetings.
• Manages travel arrangements and expense reimbursements.
• Quickbooks Preparation of all financial reports, including Profit and Loss Statement, Balance Sheet and Statement of Cash Flows, as well as the year-end financial reports.
• Create expense reports, budgets and filing systems.
• Write grant proposals and reports for capital expenditures, coordinate with team on project design and cost.
• Maintain office supply inventories.
• Organizes events, meetings or conferences, arranges facilities and caterers, issues information or invitations, coordinates attendees.
• Prepares all Board Meeting and Board Committees agendas, notices, minutes, resolutions and packages.
• Responsible for Payroll of 60+ employees through the Paychex payroll system.
• Create and maintain Excel spreadsheet to track expenditures.
• Prioritize my work and initiate, plan, and coordinate assignments ranging from routine to complex with limited direction.
• Update alert system for upcoming deadlines on incoming requests, projects and events.
• Lead recruitment efforts.
ADMINISTRATIVE ASSISTANT HEALTHYCT MAY 2015 – AUG 2016
• Manages daily operations of the Executive offices.
• Ensures Outlook calendars are maintained and up to date, schedules meetings as assigned.
• Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and organizing filing system.
• Answered telephones and transferred calls to appropriate staff members.
• Sorted and distributed incoming communication data, including faxes, letters and emails.
• Interacted with organizational staff, executives, clients, vendors and visitors daily.
• Organized the scheduling of meetings, conferences, and events.
• Maintained the office database - retrieved and organized information for individual employees and clients.
• Purchased office equipment and supplies.
• Contacted Vendors and subcontractors for any office repairs.
• Established and implemented administrative policies and procedures for the office.
• Completing accounts payable.
• Processing invoices from various locations for payment.
• Processing a high volume of invoices.
• Matching, batching and coding invoices.
• Verifying employee expense reports for AP processing. TEMPORARY ANTHEM BCBS JAN 15 -MAY 15
• Works under the direction of the Pursuit Lead High Level.
• Research in MMHP (claim/billing program for Anthem BCBS insurance).
• Data Entry Verification of provider information to maintain HIPPA compliance. ADMINISTRATIVE ASSISTANT HEALTHMED URGENT CARE OCT 2013 – JAN 2015
• Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and organizing filing system.
• Answered telephones and transferred calls to appropriate staff members.
• Sorted and distributed incoming communication data, including faxes, letters and emails.
• Interacted with organizational staff, executives, clients, vendors and visitors daily.
• Organized the scheduling of meetings, conferences, and events.
• Maintained the office database – retrieved and organized information for individual employees and clients.
• Purchased office equipment and supplies.
ADMINISTRATIVE ASSISTANT DANBURY HOSPITAL DEC 2010 – OCT 2013
• Able to answer high volume telephone and walk in inquires.
• Purchase and manage supplies for the office.
• Answer phones, greet and help customers with queries and resolve basic concerns.
• Create and oversee staffing events.
• Proofread and edit official correspondence.
• File and maintain reports for managers on a regular basis.
• Filing and maintain patient records.
• Patient Vital signs.
• Insurance verification and prior Authorization.