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Administrative Assistant Office

Location:
United States
Salary:
52,000
Posted:
October 23, 2018

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Resume:

Stephanie M Bahr

* ******* ***. *******, ** ***** 203-***-**** ac7g0c@r.postjobfree.com

Objective

Accomplished administrative assistant, with experience in providing high-level support to Executive level staff. Skilled at multi-tasking and maintaining a strong attention to detail. Proficient user of Microsoft office products

(Word, Excel, PowerPoint, and Outlook).

Education

DIPLOMA 2009 BRANFORD HALL CAREER INSTITUTE

Core Strengths

• Administrative support • Document and correspondence preparation

• Operations management • Excellent organization

• Presentation preparation and delivery • Confidentiality

• Analysis and proofreading • Meetings/event oversight Experience

EXECUTIVE ADMINISTRATIVE ASSISTANT NORTHWEST CT PUBLIC SAFETY AUG 2016

– PRESENT

• Manages daily operations of the Executive offices.

• Ensures Outlook calendars are maintained and up to date, schedules meetings as assigned.

• General clerical duties including photocopying, scanning, filing, faxing and mailing as well as answer, screen and transfer inbound phone calls.

• Conduct research to prepare, gather, and proof briefing materials, agendas, presentations for all Executive level meetings.

• Manages travel arrangements and expense reimbursements.

• Quickbooks Preparation of all financial reports, including Profit and Loss Statement, Balance Sheet and Statement of Cash Flows, as well as the year-end financial reports.

• Create expense reports, budgets and filing systems.

• Write grant proposals and reports for capital expenditures, coordinate with team on project design and cost.

• Maintain office supply inventories.

• Organizes events, meetings or conferences, arranges facilities and caterers, issues information or invitations, coordinates attendees.

• Prepares all Board Meeting and Board Committees agendas, notices, minutes, resolutions and packages.

• Responsible for Payroll of 60+ employees through the Paychex payroll system.

• Create and maintain Excel spreadsheet to track expenditures.

• Prioritize my work and initiate, plan, and coordinate assignments ranging from routine to complex with limited direction.

• Update alert system for upcoming deadlines on incoming requests, projects and events.

• Lead recruitment efforts.

ADMINISTRATIVE ASSISTANT HEALTHYCT MAY 2015 – AUG 2016

• Manages daily operations of the Executive offices.

• Ensures Outlook calendars are maintained and up to date, schedules meetings as assigned.

• Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and organizing filing system.

• Answered telephones and transferred calls to appropriate staff members.

• Sorted and distributed incoming communication data, including faxes, letters and emails.

• Interacted with organizational staff, executives, clients, vendors and visitors daily.

• Organized the scheduling of meetings, conferences, and events.

• Maintained the office database - retrieved and organized information for individual employees and clients.

• Purchased office equipment and supplies.

• Contacted Vendors and subcontractors for any office repairs.

• Established and implemented administrative policies and procedures for the office.

• Completing accounts payable.

• Processing invoices from various locations for payment.

• Processing a high volume of invoices.

• Matching, batching and coding invoices.

• Verifying employee expense reports for AP processing. TEMPORARY ANTHEM BCBS JAN 15 -MAY 15

• Works under the direction of the Pursuit Lead High Level.

• Research in MMHP (claim/billing program for Anthem BCBS insurance).

• Data Entry Verification of provider information to maintain HIPPA compliance. ADMINISTRATIVE ASSISTANT HEALTHMED URGENT CARE OCT 2013 – JAN 2015

• Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and organizing filing system.

• Answered telephones and transferred calls to appropriate staff members.

• Sorted and distributed incoming communication data, including faxes, letters and emails.

• Interacted with organizational staff, executives, clients, vendors and visitors daily.

• Organized the scheduling of meetings, conferences, and events.

• Maintained the office database – retrieved and organized information for individual employees and clients.

• Purchased office equipment and supplies.

ADMINISTRATIVE ASSISTANT DANBURY HOSPITAL DEC 2010 – OCT 2013

• Able to answer high volume telephone and walk in inquires.

• Purchase and manage supplies for the office.

• Answer phones, greet and help customers with queries and resolve basic concerns.

• Create and oversee staffing events.

• Proofread and edit official correspondence.

• File and maintain reports for managers on a regular basis.

• Filing and maintain patient records.

• Patient Vital signs.

• Insurance verification and prior Authorization.



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