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Administrative Assistant Executive

Location:
Overland Park, KS
Posted:
October 19, 2018

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Resume:

VIRGINIA BERTRAND

***** *. **** ******

Home: 913-***-****

Overland Park, KS 66212

Cell: 913-***-****

ac7fo3@r.postjobfree.com

PROFESSIONAL PROFILE

Highly qualified professional with exceptional interpersonal skills and the ability to effectively communicate with a diverse group of internal and external customers in various employment settings. Adept in financial reporting and accounting processes, coordination of executive calendars and scheduling of events, meetings and teleconferences. Competent in several company specific software programs. Adapts to changing deadlines and priorities in a timely and professional manner. Committed to excellence in customer service and product delivery.

PROFESSIONAL EXPERIENCE

ALDERSGATE UNITED METHODIST CHURCH

06/2018-08/2018

Administrative Assistant

• Oversee creation of weekly church communication items – bulletin, e-newsletter, news announcements using Constant Contact software, MS Publisher and PowerPoint

• Assist Senior Pastor and Program Staff in event planning and coordination

• Select and maintain correct venues for information dissemination: website, emails, electronic newsletters, church calendars, bulletin inserts and all printed material

• Create weekly projection schedule for Sunday morning worship services and for lobby video screen

• Monitor office equipment and church facilities, coordination with support personnel in event equipment and made all necessary arrangements

COLONIAL PRESBYTERIAN CHURCH

02/2018-05/2018

Executive Assistant (Contract)

• Administrative support to Executive Directors and Lead Pastor

• Scheduling of all staff and leadership team meetings; management and daily update of church database including all events

• Reconciliation of all invoices for leadership team; hotel and travel arrangements for off-site events

• Administrative support for church retreat; retirement events and all events as needed

• Preparation of agenda and supplemental material needed for leadership

team meetings

AMERICAN ACADEMY OF FAMILY PHYSICIANS

07/2016-01/2018 Administrative Assistant (Contract)

• Complete Course Request Forms from submission to completion for ALSO program

• Create ID’s for all medical personnel using company-specific program (netForum)

• Prepare Memorandum of Agreement for all membership in the ALSO program

• Proofread documents, contracts and PowerPoint slides

• Internal/External meeting set-up using Outlook

THE RIVER CLUB

06/2010-06/2016

Administrative Assistant

• Improved the coordination of events with all members and staff and communicate with Board of Directors regarding monthly agenda, minutes, accounting issues, club events and new membership process

• Human Resources responsibilities including new hires and terminations, benefits and payroll administration, unemployment claims; drug screening and background checks for new staff members

• Prepared all Human Resources correspondence including EEOC and Department of Labor claims; COBRA notices and employment verifications

• Reconcile End of Month member statements; communicate with members regarding Club events, billing questions, issues and adjustments. Daily run of sales reports and maintenance of all financial documents

• Coordination of payment of invoices with outside accounting firm, Commerce Bank officials and communicate with all vendors, sales and service technicians for club maintenance and upkeep issues

• Design and coordination of new signage for The River Club

• Insure all club licenses, permits and certifications are current

• Submit and implement new phone system for Club including training staff for use

• Website management using Club essential software and input Club events on website ST. JOSEPH MEDICAL CENTER 09/2008-05/2009

Executive Assistant

• Maintained the Vice President of Operations calendar, scheduling of all internal/external meetings, preparation of agendas for department meetings and scheduled teleconferences

• Manage budget reports, daily update of medical recall products (paper and electronic) and communicate to all department staff throughout medical center

• Direct room scheduling; maintain effective and timely communication with all staff members

(written/verbal) while preserving confidentiality

• Organization, integration and maintenance of all administrative files. Screen phone calls and visitors to the department

EDUCATION

Bachelor of Arts

University of Saint Mary

Leavenworth, KS



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