Executive Assistant Manager
Resume:
Cheryl J. Clark
Centennial, Colorado 80015
**********@*****.***
Qualification Summary
Administrative Executive with demonstrated experience in the management, development, implementation, organization, communication and accounting of all operating business functions.
Knowledgeable in human resource programs, diversity, WMBE contracting and employee coaching, mentoring and development.
Adept at developing and maintaining detailed procedural processes that reduce redundancy, improve accuracy and efficiency, and assisting in the launching and coordinating of organizational objectives. Development of objectives, budgets, policies and procedures for multiple locations.
Proven track record of accurately completing research, contracting, reporting, information management, marketing, and business development efforts within budget requirements. Development of strategic short and long term goals with desired outcome. Knowledgeable about all accounting procedures and processes. Very creative in designing visual aids and Power Point presentations for all level of meetings.
Demonstrated ability to provide comprehensive project management and completion within budgetary and time guidelines. Excellent team leader, motivator and manager of change.
Highly focused and results-oriented in supporting complex, deadline-driven operations with multiple deadlines; able to identify goals and priorities and resolve issues in initial stages. Experienced and proven to maintain a high level of confidentiality.
Expert in Microsoft Office System® and Office 365: Visio, Outlook, Access, Power Point, Live Meeting, Excel SharePoint and Project. Advanced in Adobe Acrobat Professional, Windows Operating Systems, Kronos and Concur. Advanced knowledge in website editing Vivant program as well as use of all social media application. Experienced and skilled in training employees on systems, policies and procedures.
Excellent interpersonal skills with all levels of staff, volunteers and customers.
Excellent written and verbal skills as well as proofreading and editing skills.
Education
MBAMS – Administration, Management and Strategy – Western Governor’s University
BS – Business Administration Major, Business Management Minor, Montana State University
Paralegal Certification – Boston University
Professional Experience
Huron Consulting Group September 2017 – Current
Associate Consultant
Healthcare performance improvement consulting for major healthcare systems.
Provide counsel to supply chain and support services leaders in areas of cost reduction and process improvement. Develop analysis, presentations, cost savings reporting and policies for the client.
The Laramar Group, LLC February 2017 – September 2017
National Programs Manager
Management of all national shared services and vendor service agreements and relationships for property owner and management company with locations across the nation.
Prepare vendor, service and consultant agreements. Negotiate and manage all laundry leases for over 200 properties creating income and monies from vendors for laundry room renovations. Manage all telecommunications agreements and over $1M generated in ancillary income by working with vendor to collect and negotiate better agreements. Handle contract assignments/assumptions and remittance updates as needed for acquisition or disposition of properties. Manage all deregulated energy contracts for properties. Contract templates, nomenclature development for filing.
Catholic Health Initiatives –Englewood February 2007 to December 2015
National Executive Assistant, Integrated Supply Chain Department
Provided executive administrative and program support to Senior Vice President and department staff.
Calendar, meeting, travel, correspondence, agenda, presentation and report development and organization for department leader and staff. Department leader liaison attending meetings as requested and providing minutes and follow-up responsibilities. Follow-up responsibilities tracked and provided by due dates.
Assisted Senior Vice President with yearly department budget by facilitating the collection and creation of projections from leadership and then tracking and reporting the department expense throughout the year including comparison of monthly expense reporting to budget and accurate coding and purchasing policy adherence.
Hiring manager and leader of several administrative staff. In charge of performance reviews, KRONOS time management and individual development and training. Manager of all human resource related matters for direct reports and department staff.
Co-managed off-site Hospital CEO meetings with the COO Executive Assistant. Negotiated hotel and resort contracts as well as presentations, catering and agendas. Locations included Washington, DC; New Orleans, LA; Palo Alto, CA; Cincinnati, OH; Orlando, FL; and Denver, CO.
Assisted CHI Human Resources with the development and implementation of National Office Administration job descriptions, titles and performance review standards and goals. Implemented support program for all administrative staff (~100) as well as SharePoint site where pertinent information could be shared. As part of this work, I designed an on-boarding program and process for all national office staff to use in their departments.
Administrative duties included the restructure of uniform standards and processes for all Supply Chain administrative functions. Advocate for all support staff to management. Projects include the creation of a database, project management, SC-CE Communications Committee lead and creator of all SC-CE websites on Inside CHI as well as clean up and organization of the department Communities, report and presentation preparations, training sessions for department and national, created Administrative Standard Operating Procedures for Supply Chain and National Administrative Support Group, national and team meeting management, corporate committees, CEO meetings administrator and all administrative support for Sr. Vice President and several Directors including all travel arrangements and expense reporting.
All department files maintained with retention schedules. Confidential files secured.
Department inquiries documented with appropriate and timely follow-up. Delegation as necessary with clear expectations of response timeline.
Quiznos Sub/Cervantes Capital, LLC –Denver September 2004 to November 2006
Executive Assistant to the CEO and Chairman of the Board Quiznos Sub Master, LLC
Executive Assistant to the CEO and Chairman of the Board-Cervantes Capital, LLC
Provided a high-level of support to the CEO and Chairman of the Board of the holding company of several organizations including Quiznos Sub.
Responsibilities included all communications and presentations to internal and external contacts as well as calendar, meeting and conference call organization, agendas and coordination. Provided all board related administrative support, presentations and documents for four boards chaired by CEO. Hired and managed Executive Office Administrative Assistant.
Managed all private jet travel and catering.
Various special projects as requested.
King Soopers and City Market Grocery Chain –Denver August 2002 to August 2004
Department Administrative Manager-Special Projects Manager-Corporate Office
Provided a high-level of administrative support to the Director and the Assistant Director of the Produce and Floral Department at a leading retail grocery chain. Selling premium quality produce and floral products equaling department revenues over $80 million per year.
Performed a variety of retail marketing functions, addressing inquiries from all vendors, brokers and 140 produce and floral managers. Manager of departmental communication regarding procurement, warehouse functions, purchasing, product distribution and all retail/marketing staff.
Developed spreadsheets to inform of sales progression and histories. Power Point presentation creation for district regarding sales and objectives.
Manager of accounting and administration of Million Pound Produce donations to Food Bank of the Rockies from King Soopers and vendors.
Reduced department printing expenses by $14,000 in first six months of tenure by identifying automated methods of distribution. Implemented budgets and policies for print costs.
Reduced department cell phone expense by $3,500 per year by researching and implementing new vendor.
Community Involvement & Associations
Christ the King Catholic School Board Secretary
President Montana State University Business School Administrative Leaders Organization; Member St. John’s Episcopal Church
Personal Chef Association
American Management Association
Honors and Awards
Awarded $500 twice by CHI Executive Leadership for going above and beyond expectations while Executive Assistant to Senior Vice President of CHI Supply Chain.
Recognized as an exceptional employee of Quiznos Sub Master, LLC.
Contact this candidate