Summary
**+ years of experience of top-performing executive assistant, human resources/benefits administrator and project coordination. Able to uphold a strict level of confidentiality to develop and sustain top level professionalism among staff, clientele and executives. Understand and assist with on-and off-boarding, write and prepare requisitions, and have strong organizational skills to include the following: calendar management; project management assistance; problem-solving skills with impeccable multi-tasking abilities and exceptional interpersonal skills.
Objective
Seeking the position of Executive Assistant where my capability to provide excellent administrative support to the executives, ability to understand instructions and work accordingly will be best utilized. To use my knowledge of office administrative duties, good analytical skills and experience in office management in the role of Executive Assistant for a reputable organization. Strong skills in organizing various administrative events and ability to manage every day operations to provide smooth workflow for the organization. Looking for the position of executive assistant, offering high levels of proficiency in administrative tasks, keen eye for timely support and gradual improvement in the systems.
Skills
Experienced in working under pressure and multitasking
Thorough knowledge of maintaining calendars and scheduling appointments
Skilled in using MS Office Suite (Excel, Word, Outlook, PowerPoint)
Understand and support travel coordination for C-Level executives
Strong analytical skills and creative thinking
Excellent in performing administrative duties in a flawless manner
Hands on experience in handling office equipment such as photocopiers and fax machines
Clearance Information
Secret Clearance: Issued by DSS dated January 2004 – Expired September 2015 due to inactivity
Active Public Trust: Issued by the Department of Treasury 2017
Employment Overview
SJ Technologies – Outplacement Specialist November 2017 – October 2018
Create and disseminate monthly reports to the government
Create, edit, prepare training workshops via PowerPoint
Organize all employment engagements
Format and edit all correspondence, documents, and flyer material
Aid in writing federal resumes for federal jobs
Hilton Software LLC – Technical Writer and Human Resources Consultant December 2013 – May 2015
Created and illustrated GPS Navigational Software User/Installation Guides using the following platforms: iOS, Windows 8, and Android tablets
Schedule travel arrangements
Human Resource Generalist
Executive Assistant responsibilities
FCi Federal – PMO Data Analyst November 2011 – September 2013
Managed periodic status reports
Created productivity reports
Managed quality performance reports
Created program review presentations
Designed and maintained tracking dashboards for 14 discrete contracts
Analyzed scope of work for each proposal to ensure deliverables were met in a timely manner
Managed outcomes analysis such as reasons of root cause, cost/benefit, variance, using advanced MS Excel skills through VLOOKUP, pivot tables and internal databases to present
Unisys Corporation, Federal Systems – Project Coordinator/Executive Assistant August 2007 – November 2011
Lead Executive Assistant and Procurement Buyer for the FBI/CODIS Program supporting over 250 contractors
Assisted with technical writing and editing
Coordinated meetings, schedules, teleconferences, and in-house conferences
Staffing and staff augmentation including LCAT (Labor Category) requirement definitions and validation,
on/off-boarding
Audited internal time-keeping to ensure compliance with DCAA
Produced Bill of Materials (BOMs), Purchase Orders (POs) and procurement requests
Analyzed funding for contractors through WEBi
Submitted Unauthorized Procurement (UAP) forms
Managed and assessed both tier 1 and tier 2 staffing vendors
Defense Group Inc. – Administrative Assistant and HR Specialist November 2005 – August 2007
Conducted orientation for new hires (over 140 employees), and completed exit interviews
Managed offer letters, COBRA packages, termination letters, and rejection letters
Served as the Benefits Coordinator
Maintained external subscriptions, consultant agreements, and stockholder's correspondence
Created and released corporate memorandums
Scheduled and booked meetings, prepared agendas, and ordered lunch per request
Zen Technology Inc. – Project Coordinator and Administrative Assistant October 2004 – November 2005
Supported the Missile Defense Agency (MDA) as a Human Resource and FSO liaison to Corporate Headquarters
Responsible for HR and Staffing activities for 100 employees including ID badging, pagers/cell phones
Responsible for time keeping compliance
Created and maintained organizational charts and contact lists
Compiled monthly staffing and executive reports
Scheduled travel and training and verified expense report data for FAR & IRS compliance
Prior Work Experience
Logistics Management Institute – Administrative Assistant, McLean, VA. February 2000 – October 2004
National Assoc. for Medical Equipment Services, Executive Assistant/MIS Support, Alexandria, VA.
Education, Awards and Certification(s)
College Courses:
NOVA Courses: Business Management (Macro and Micro Economics, Accounting I and English composition)
Strayer University Courses: Computer Information System and Intro to Networking
Associations, Certifications and Awards:
National Notary Association: Virginia Certified Notary (Commission Expires September 30, 2019)
Unisys Award: Gold Recognition Award for: FBI 'Procurement Support CODIS' dated August 2010
Hilton Software LLC Award: Tenure and Excellence dated May 2015
Certification: Configuration Management Practice Implementations awarded from the University of Texas