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Executive Assistant Administrative

Leesburg, VA
October 21, 2018

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**+ years of experience of top-performing executive assistant, human resources/benefits administrator and project coordination. Able to uphold a strict level of confidentiality to develop and sustain top level professionalism among staff, clientele and executives. Understand and assist with on-and off-boarding, write and prepare requisitions, and have strong organizational skills to include the following: calendar management; project management assistance; problem-solving skills with impeccable multi-tasking abilities and exceptional interpersonal skills.


Seeking the position of Executive Assistant where my capability to provide excellent administrative support to the executives, ability to understand instructions and work accordingly will be best utilized. To use my knowledge of office administrative duties, good analytical skills and experience in office management in the role of Executive Assistant for a reputable organization. Strong skills in organizing various administrative events and ability to manage every day operations to provide smooth workflow for the organization. Looking for the position of executive assistant, offering high levels of proficiency in administrative tasks, keen eye for timely support and gradual improvement in the systems.


Experienced in working under pressure and multitasking

Thorough knowledge of maintaining calendars and scheduling appointments

Skilled in using MS Office Suite (Excel, Word, Outlook, PowerPoint)

Understand and support travel coordination for C-Level executives

Strong analytical skills and creative thinking

Excellent in performing administrative duties in a flawless manner

Hands on experience in handling office equipment such as photocopiers and fax machines

Clearance Information

Secret Clearance: Issued by DSS dated January 2004 – Expired September 2015 due to inactivity

Active Public Trust: Issued by the Department of Treasury 2017

Employment Overview

SJ Technologies – Outplacement Specialist November 2017 – October 2018

Create and disseminate monthly reports to the government

Create, edit, prepare training workshops via PowerPoint

Organize all employment engagements

Format and edit all correspondence, documents, and flyer material

Aid in writing federal resumes for federal jobs

Hilton Software LLC – Technical Writer and Human Resources Consultant December 2013 – May 2015

Created and illustrated GPS Navigational Software User/Installation Guides using the following platforms: iOS, Windows 8, and Android tablets

Schedule travel arrangements

Human Resource Generalist

Executive Assistant responsibilities

FCi Federal – PMO Data Analyst November 2011 – September 2013

Managed periodic status reports

Created productivity reports

Managed quality performance reports

Created program review presentations

Designed and maintained tracking dashboards for 14 discrete contracts

Analyzed scope of work for each proposal to ensure deliverables were met in a timely manner

Managed outcomes analysis such as reasons of root cause, cost/benefit, variance, using advanced MS Excel skills through VLOOKUP, pivot tables and internal databases to present

Unisys Corporation, Federal Systems – Project Coordinator/Executive Assistant August 2007 – November 2011

Lead Executive Assistant and Procurement Buyer for the FBI/CODIS Program supporting over 250 contractors

Assisted with technical writing and editing

Coordinated meetings, schedules, teleconferences, and in-house conferences

Staffing and staff augmentation including LCAT (Labor Category) requirement definitions and validation,


Audited internal time-keeping to ensure compliance with DCAA

Produced Bill of Materials (BOMs), Purchase Orders (POs) and procurement requests

Analyzed funding for contractors through WEBi

Submitted Unauthorized Procurement (UAP) forms

Managed and assessed both tier 1 and tier 2 staffing vendors

Defense Group Inc. – Administrative Assistant and HR Specialist November 2005 – August 2007

Conducted orientation for new hires (over 140 employees), and completed exit interviews

Managed offer letters, COBRA packages, termination letters, and rejection letters

Served as the Benefits Coordinator

Maintained external subscriptions, consultant agreements, and stockholder's correspondence

Created and released corporate memorandums

Scheduled and booked meetings, prepared agendas, and ordered lunch per request

Zen Technology Inc. – Project Coordinator and Administrative Assistant October 2004 – November 2005

Supported the Missile Defense Agency (MDA) as a Human Resource and FSO liaison to Corporate Headquarters

Responsible for HR and Staffing activities for 100 employees including ID badging, pagers/cell phones

Responsible for time keeping compliance

Created and maintained organizational charts and contact lists

Compiled monthly staffing and executive reports

Scheduled travel and training and verified expense report data for FAR & IRS compliance

Prior Work Experience

Logistics Management Institute – Administrative Assistant, McLean, VA. February 2000 – October 2004

National Assoc. for Medical Equipment Services, Executive Assistant/MIS Support, Alexandria, VA.

Education, Awards and Certification(s)

College Courses:

NOVA Courses: Business Management (Macro and Micro Economics, Accounting I and English composition)

Strayer University Courses: Computer Information System and Intro to Networking

Associations, Certifications and Awards:

National Notary Association: Virginia Certified Notary (Commission Expires September 30, 2019)

Unisys Award: Gold Recognition Award for: FBI 'Procurement Support CODIS' dated August 2010

Hilton Software LLC Award: Tenure and Excellence dated May 2015

Certification: Configuration Management Practice Implementations awarded from the University of Texas

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