ANABELLE B. ABELLA

Building ****, Road ****, Block 318,

Hoora, Manama, Kingdom of Bahrain

Mobile No. 66307177/34197143

Email: ac7f1u@r.postjobfree.com

PERSONAL INFORMATION

Marital Status: Single

Nationality: Filipino

Place of Birth: Davao Province, Philippines

Languages : Excellent Written & Spoken English & Tagalog

Personal Skills: Sense of initiative, strong interpersonal skills,

Belief in team work, dedicated/determined & hard worker

OBJECTIVE

I am enthusiastic person who is willing to have a challenging career on a reputable company where I can improve my skills and contribute my knowledge for the development of the organization.

SECRETARIAL SKILLS

Ability to manage priorities and work flow;

Multitasking /problem solving skills

Provide efficient and quality secretarial and administrative assistance and support to the department head.

Quick retrieval of papers/documents as & when required

Manage confidential and extremely sensitive information with integrity.

Ability to deal with a diversity of individuals at all levels in the company

EXPERIENCE

August 29 till October 15, 2018 - Elames Trading & Contracting, Sitra, Manama, Kingdom of Bahrain

Secretary to General Manager & National Sales Manager

• Day to day checking of Emails, Pipedrive and Calendars

• To communication with clients for inside and outside schedule of meetings.

• Responsible on Checking the daily schedules and to communicate with clients, inside and outside meetings and

book at the Conference Room schedules.

• Responsible to check flight details, rental car reservations and hotel reservations as per instructions.

• In-charge of photocopying, faxing, scanning and sending emails and to maintain hardcopy and electronic filing

system as per instructions. • Other duties that assigned by the Director & Properties Manager.

July 25 till August 28, 2018 - European Properties Management W.L.L., Manama, Kingdom of Bahrain

Secretary to Director & Property Manager

• Answering and screening telephone calls and handle in appropriate manner before I will connect it to the

Director or Property Manager;

• Able to prepare correspondence for tenants, agreement, etc. as per instruction;

• In-charge of preparing L.P.O., Invoice and Receipt using IFASOFT and purchasing items like stationeries and

stocks for the kitchen (Coffee, Sugar & Water).

• Manage and monitor the Company Statement of Accounts basically on a Microsoft Excel based on daily

expenses; payables and receivables.

• Managed on preparing cheques for salaries & payables.

• Meet and greet clients and visitors and offered them for a drinks;

• Perform general clerical duties but not limited to: photocopying, faxing, scanning, mailing and filing;

• Maintain hardcopy and electronic filing system;

• Responsible of sending courier to postal registered mail, etc.

• Responsible on paying Gosi, SIO, Electricity Bills thru On Line payments.

•To be responsible of maintaining hardcopy and electronic filing system;

• Other duties that assigned by the Director & Properties Manager.

April 19, 2010 till June 27, 2018 - AL ARIAN GROUP OF CO., Manama, Kingdom of Bahrain

Secretary (General) to Chairman & Group CEO

• Answering and screening telephone calls and handle in appropriate manner;

• Prepare correspondence for tenants, agreement, etc. as per Chairman or CEO's instruction;

• Set up Chairman & CEO’s travel arrangements includes; visa, ticket, hotel reservations & others;

• Prepare and maintain Chairman & CEO’s expense report & points of the loyalty cards.

• Setup and coordinate meetings, both internal and external for Chairman or for CEO;

• Meet and greet clients and visitors and offered them for a drinks;

• Perform general clerical duties but not limited to: photocopying, faxing, scanning, mailing and filing;

• Maintain hardcopy and electronic filing system;

• Responsible of sending courier to UPS, Aramex, postal registered mail, etc.

• Responsible of preparing LPO & other related to purchasing.

• Other duties that assigned by the Chairman & CEO.

October 07, 2007 til March 31, 2010 - Orbit Communications Co., Manama, Kingdom of Bahrain

Secretary (Executive) to the Chief Financial Officer (CFO)

Answering phone calls, greetings & directing visitors from various department

Typing/processing of documents and presentations using word, excel & other program

Arrange and prepare for company meetings both in and out of the office

Daily checking of Internal Calendar to update meeting scheduled

Diary management for meetings and conferences for the team

Arranging meetings and co-coordinating diaries for all of the team

Maintaining office filing system (both hardcopy and electronic)

Handle travel arrangements, preparation of itinerary & process expense claims.

Any other and secretarial & admin duties to ensure the smooth running of the finance team

MAY 26, 2007 – October 06, 2007 - UNITED COMMERCIAL AGENCIES, Sitra, Bahrain

Executive Secretary to the Executive Director

Day to day checking of emails in Microsoft Outlook and draft all the messages

Proactively establish and maintain highly organized filing system, correspondence and other records.

Manage to distribute all the letters, envelopes, bills, etc. received from post box.

Able to pick-up incoming calls and screening it before forwarding it to the right person.

Co-ordination with suppliers from other countries for follow up for quotes.

Internal coordination and to follow up the arrangement of the shipments.

Co-ordination with all department heads and staff level.

Assisting with other office service functions to ensure efficient and effective support.

DEC. 16, 2006– MAY 10, 2007 – TOUCH OF ARTS, Sitra, Bahrain

Secretary/Accounts In-charge

Provides various office support activities such as attending customers and giving those alternatives choices to all the products we have in the showroom.

Answering phone calls & placing outgoing calls with dignity and integrity

Updating all the related accounts matters such as:

* In-charge of preparing cheques and payment vouchers.

* Monitor the balances from the bank and from our list

* Checking everyday transactions based on the delivery notes, invoices and the receipts we issued to the customers.

* Follow-up the customers for the payments.

Process all correspondence letter, printing out, sending fax and making photocopy

Liable of checking emails from corporate website.

Assisting the full function to the entire office & showroom

APRIL 06, 2005 – NOV. 11, 2006 – EMAAR CONSULTING ENGINEERS & LAZER CAR SERVICES,

Administration Secretary / Accounts & HR Assistant

Proper handling of incoming calls and placing outgoing telephone calls to the clients.

Organize/coordinate meetings and appointments both internally and externally.

Coordinate and arrange travel arrangements i.e. flight booking, hotel reservation, car hire and visa arrangement, etc.

Prepare presentations, correspondence, spreadsheets, reports etc. as and when necessary.

Responsible for incoming and outgoing faxes, memos, mails and other documents

Compile documents received for management approval/signature and return to relevant sender.

Ensure to have the accurate filling systems, both electronic and updated box files.

Provides the fully function of the entire office support for administration manager, site foreman, senior/junior accountant and to the HR manager as well. (Preparing all Ministry of Labours Papers, NOC Letters, renewal of visa & CPR, renewal of the CR, application of visit & business visa & all activities related to HR department.)

Assisting accountant such as:

*Preparing cheques and payment vouchers,

* Checking receipts everyday received from the four branches of car washing and listing down it to system.

*Follow-up the sales from the four branches and prepare summary to submit it to the manager

MAY 2003 - MARCH 31, 2005 - AL KHAJAH EST & FACTORIES W.L.L., Bahrain

Secretary to the Procurement Manager – Civil Dept.

In-charge of receiving purchase requisition from different sites.

In-charge of Preparing L.P.O. depending on the request from the site-foreman

In-charge of preparing cheques, payment vouchers, as well as memos, correspondence, etc.

Maintain hard copy and electronic filing system of the payment voucher, receipts, invoices and other documents.

Assisting the corporate division to the entire task assigned.

Assisting also the accounts of preparing salaries to the laborers and other staffs.

Able to manage office scanning, printing and photocopying

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

EDUCATION

1998 - 2002 UNIVERSITY OF MINDANAO, TAGUM CITY, PHIL.

BSHRM – Bachelor of Science In Hotel & Restaurant Management

Finished/Graduate – 4 Years

INTERESTS

As an employee, I have the enthusiasm to learn more techniques on how to manage the entire Office, the willingness to communicate on all type of people.

Contact this candidate