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Assistant Project Manager

Location:
Canyon Country, California, United States
Posted:
October 17, 2018

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Resume:

ALEXANDRA HERRERA

Santa Clarita, CA ***** * 661-***-**** * ac7ezt@r.postjobfree.com

Summary

Ambitious and goal oriented individual looking for a position with a well-respected organization. I am seeking an employer to help further develop my professional experience and am interested in a career opportunity vs. a job. I possess the skills to become an exceptional and highly valued team member.

Education

California State University - Northridge, CA

Mike Curb College of Arts, Media and Communications Bachelor of the Arts Degree - Art with emphasis in Photography June 2011 Experience

Stoneland USA- North Hollywood, CA April 2017-July 2018 Project Manager Assistant

• Collected price quotes from suppliers

• Managed shipping and receiving of materials

• Created PO’s and placed orders for material

• Communicated through emails and phone calls with project managers and client

• Filed all paperwork in filing cabinets and assigned binders

• Created and updated spreadsheets for billing purposes which were reviewed by accounting and managers

• Created change orders for projects and submitted to client for approval

• Created run list for manager and supervisors to reference what areas are to be worked on as well as what material is to be installed

• Presented and sold slabs to clients

• Reviewed and managed selection of slabs

• Delivered and picked up supplies and material as needed

• Met with clients on job sites to review progress and to discuss updates and any questions or concerns that arise

Promotion Plus Inc. Canoga Park, CA August 2016-January 2017 Project Manager & Administrative Assistant

• Created purchase orders in QuickBooks and tracked ordered materials

• Communicated with vendors via email and phone

• Managed weekly scheduling meetings to confirm scheduling of jobs

• Handled rental agreement paperwork and created order forms

• Helped accounts payable department provide updates

• Created and updated spreadsheets to track job progress and funds

• Communicated and processed paperwork with the receiving warehouse regarding shipments and deliveries

Woodbridge Wealth Sherman Oaks, CA April 2016-July 2016 Document Processor

• Processed Inter-Creditor Agreements by collecting signatures of lenders

• Sent out and processed Fed-ex and USPS shipping

• Updated spreadsheets, answered phone calls, scanned important documents

• Generated emails on a daily basis

Timios Inc. – Westlake Village, CA November 2015-March 2016 Post Closer & Recorder

• Handled Post-Closing and Recording functions within Timios’ production department

• Sorted, scanned and audited all signed lender packages for completeness, and reported any issues to management

• Responsible for saving and uploading documents to the internal database once files were complete

• Created files for new projects, packaged the signed documents daily and mailed them out

• Recorded Deeds and Deeds of Trust, etc.

• Checked money ledgers before sending out paperwork with checks

• Compared title docs to deeds and loans before recording

• Answered phone calls

Burson-Marsteller – Santa Monica, CA February 2013-October 2015 Billing Associate

• Responsible for USA regional financial reporting and invoicing for one of BM’s largest global clients

• Managed weekly and monthly verifications of costs for time and out of pocket expenses to insure compliance within contract budgets prior to invoicing

• Created weekly and monthly trackers and communicated with account staff leaders for updates and suggestions

• Created month-end billing trackers to accompany invoices for clients

• Maintained billing files

Sport Chalet – Stevenson Ranch, CA October 2012- March 2013 Sales Associate/Scuba Training Schedule Associate

• General customer service

• Maintained scuba gear rentals/returns

• Processed school applicants

• Attended weekend training sessions in support of diving instructors as an advanced diver Herrera Marble Design – Sun Valley, CA January 2009-June 2012 Office Manager/Assistant to President

• Provided office administrative and clerical support

• Handled confidential information, as well as accounts payable/receivable for the company

• Excellent telephone, filing, interpersonal and organizational skills.

• Skilled at event coordination and arranging complicated travel. I am able to juggle multiple assignments and complete each assignment on deadline

• Skilled in word processing and support software, including Word and Excel. BWR Public Relations – Beverly Hills, CA January 2012-February 2012 Internship

• Completed and updated media lists

• Supported Junior Publicists and work reception desk as needed

• Organized fashion showrooms, gift bagging and shipping of packages

• Photographed designer clothes and emailed to outlets

• Researched links to update contact files

• Kept clients up-to-date on gossip reports

• Assisted with press kits

KEVIN Jewelers – Valencia, CA April 2006-November 2008 Office Manager/Part-Time Sales

Misc. Retail Clothing Stores January 2004-March 2006 Employed part-time at various retail clothing stores while attending college Skills: Word, Excel, Adobe Photoshop, Maconomy ERP, Outlook, QuickBooks, Sage Act Key Skills/Core Competencies

• Strong written and verbal communication skills

• Ability to multi-task successfully

• Motivated, ambitious, outgoing, and courageous team player

• Strong work ethic

References

Suzanne Cuesta – COO, Dr Reinstein & Partners

Sherman Oaks, CA

818-***-****

Judy Young – Senior Manager, Burson-Marsteller

Santa Monica, CA

310-***-****

Rick Herrera – CEO, Herrera Marble Design

North Hollywood, CA

818-***-****

Shellan Lico – Controller, Stoneland USA

North Hollywood, CA

818-***-****

Cendi Sis-Velix – Project Manager, Promotion Plus Inc. Canoga Park, CA

818-***-****

Gali Rubin – Sales Rep., Stoneland USA

North Hollywood, CA

818-***-****



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