Resourceful Office Administrator with 8+ years’ experience in managing office operations in fast-paced and busy office environments. Looking for position in Sacramento or Stockton. Proven track record of professionalism, integrity, and creativity in office functions. Demonstrated ability to prioritize assignments and make effective decisions.
Labor Compliance, Office Management, Order Supplies, Payables, Receivables, Extra Work Bills, Manage Cash Drawer, Microsoft Suite, American Contractor, iCAS-Caltrans, Oracle, Blue Beam, Transmittals, Submittals, Change orders, RFI’s, Update all Logs, Various other duties.
7/2016 to Present Billing Clerk, CMC Rebar
Submit pencil billing to Contractors for approval on all open contracts. Keep track of billing check list spread sheet and update monthly, add approved change orders to billing check list, and add all billing submitted for the month. Follow up with project managers on the billing for the month. Submit approved billing. Follow up with the Contractors on unapproved change orders that we have submitted for approval on work that was completed.
Project Administrator, DeSilva Gates Construction
Over 8 years of multi-tasking, heavy phones, heavy filing, create new job files as directed by PM (files, folders & binders), close & archive public & private project folders. Greet visitors, determine purpose of visit and escort them to specific destination. Manage incoming and outgoing mail (paper & electronic) including delivery service (i.e. Fed Ex, etc.). Maintain all equipment in office. Distribute incoming faxes/e-mails to appropriate persons. Maintain, manage & order all office supplies. Transmit & submit submittals, RFI's, CCO's, track expired insurance certificates and get renewed certs, send extra work bills to Owners/Caltrans & track payments with extra work bill log, maintaining correspondence logs of documents sent out to 2
subcontractors & Caltrans. Keep track of, and submit Labor Compliance and other miscellaneous tasks.
Various Positions, Account Temps
Preformed temporary duties for multiple companies for 3 years. Office Manager, American Ironworks
2 Years 6 Months
Accounts payable & receivable, General ledgers, Collections, Keep up on rental logs per job site, Pre-lien each new job, Conditionals and unconditionals, Place insurance on each new job, Bill each job per direction of the contract, Follow up on all extra work tags, Stop what I'm doing and do 5 other things then go back to what I was doing, Make sure all jobs are joint checked when paid on. EDUCATION
USAR 1980 – 1986
Delta College 1983 – 1984