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Office Manager, Bar Manager, Full Cycle Bookkeeper, Accounting

Location:
Miami, FL
Posted:
October 16, 2018

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Resume:

Employment Experience:

Concurrent Group LLC (October 2017- Present)

Accounting Specialist / Human Resources

Responsible for:

Provide timely and accurate payment processing by processing accounts payable checks weekly.

Develop and maintain reports and files on the Accounts Payable processing.

Input credit and debits to the accounting system in support of the payables work.

Input general ledger entries for account changes.

Use The Construction Manager for processing financial data.

Manage and update payroll information to ensure all employees get accurate compensation

Review ledgers, statements and balance sheets for accuracy

Follow internal accounting procedures and policies to ensure financial security is maintained

Collaborate with others in the accounting department to ensure all financial actions are accurate

Perform administrative work, including scheduling, maintaining files and sorting mail for the Human Resources department

Enter employment data into computer database

Assist HR supervisors with the hiring process, including submitting job postings online and scheduling candidate interviews.

Answering employee questions

Creating and distributing documents

Serving as a point of contact with benefit vendors/administrators

Maintaining computer system by updating and entering data

Setting appointments and arranging meetings

Maintaining calendars of HR management team

Compiling reports and spreadsheets and preparing spreadsheets

Serving as a point person for all new employee questions

Participating in recruitment efforts

Posting job ads and organizing resumes and job applications

Scheduling job interviews and assisting in interview process

Collecting employment and tax information

Ensuring background and reference checks are completed

Preparing new employee files

Overseeing the completion of compensation and benefit documentation

Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)

Conducting benefit enrollment process

Administering new employment assessments

Processing payroll for 30+ employees, which includes ensuring vacation, per diem, holiday, and sick time are tracked in the system.

Answering payroll questions

Facilitating resolutions to any payroll errors

Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payments

Largo Fuels LLC (October 2015–October 2017)

Accounting Specialist

In charge of accounts payable, accounts receivable, invoicing, vendor discounting, expense accounting, bank deposit and reconciliation, inventory and collection activities. Represented company to key clientele and prospective customers in a positive manner, playing an instrumental role in facilitating business development.

Responsible for:

Correct procurement documents/ Make entry form for each financial transaction

Collect financial records for preparing reports

Prepared basic account reconciliations

Established research plan according to accounting issues and transactions

Use QuickBooks for processing financial data

Handled store operations and conference calls

Organize and Prioritize large volumes of information and calls

Collaborated with staff in other departments to stock, merchandise and reorganize product displays

Accounts Payable/ Receivable duties

Prepared and mail out payments

Managed office supply and inventory

Log USDA prices in the systems to maintain sales team informed of current prices in market

Make entries in Quick Books for credit cards payments

Verify all invoices and Travel expenses are processed and paid

Set up new customer and vendor accounts

Deliver bank deposits and process remote deposits.

Employee and management events/ meetings coordinator

Open Stage, Coral Gables (August 2013 - October 2015)

Event Coordinator/ Manager

Seamlessly planned, designed & directed the execution of corporate, social and private events (meetings, holiday events, weddings, birthday parties, Mitzvahs) for prestigious clients, ranging in size from 12-500.

Responsible for:

Tailored events according to the personal tastes and budgets of clients, managing and exceeding expectations.

Maintained a portfolio of vendors/clients, serving as primary point of contact.

Collaborated with vendors to meet client expectations; available on-demand 24/7

Deliver bank deposits and process remote deposits.

Coordinate and schedule staff meetings, keep itineraries

Arrange travel and lodging arrangements clients/ customers

Maintain and coordinate all New Hire packages/ Event packages

CB&I - FPL Turkey Point Nuclear Power Plant (November 2011- February 2013)

Associate Project Control Analyst (Accounting Clerk)

Responsible for:

The development of Plant Work Authorization (PWA) estimates for various Plant labor organizations.

Detailed cost tracking of Plant Work Authorization (PWA) estimates for various Plant labor organizations

Maintain time sheet tracking and Payroll for 60 employees

Employee attendance timesheet tracking; Employee Birthday and Anniversaries

Executed monthly audits and preparation for annual audits.

Coordinated work schedule for manpower allocation.

Participated in inter-departmental discussion on budgetary issues dealing with PWA’s.

Review contracts, performed document and data control.

Maintained confidential files; Safeguard confidential data to ensure that all documents are properly managed

Ensure compliance with project contracts.

Giber Inc. Cutler Bay, Florida (October 2007- November 2010)

Office Manager

Responsible for:

All front office duties which included accounts payable/receivable, inventory, payroll, typing of memos and letters, answering all incoming calls.

Managing of employees and their work schedule as well as marketing and doing job site inspections.

South Motors Miami, Miami Florida (February 2006 - October 2007)

Receptionist/ Parts Back Counter

Responsible for:

Worked as receptionist in the front of the dealership.

Greeted customers, answered questions, and answered all incoming calls.

Promoted to the back counter where my duties included ordering all parts and equipment for the service center.

Also greeted and helped the customer that came in to have their vehicles serviced, set appointments, and cashiered.

Key Title (November 2001- March 2004)

Title Processor

Responsible for:

Data Input Specialist and a file auditor of any unpaid debts that were tied to a homeowner.

Clearing Title liens/ Property liens

House Refinancing, Bankruptcy and Equity line loans

Gathering all documents needed from County of Clerks office / also sending Documents to be recorded per Title closing

Heavy customer service skills utilized between Miami and California.

I assisted as a Notary in closings of homes as well

Education

Miami Southridge Senior High - Diploma 2003

Miami Dade College – Associates Degree

References available upon request



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