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Manager Assistant

Location:
Little Rock, Arkansas, United States
Posted:
October 14, 2018

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Resume:

Colleen Lassiter

***** ***** ***** *****, ****** Rock, AR 72211

ac7drs@r.postjobfree.com

501-***-****

Key Skills

AP / AR/ Credit / Collections / GL

Invoices/Expense Reports/Payment Transactions

Vendor Correspondence and Negotiations

Commission Reports

Purchas Orders / Requisitions

Credit Card Set-Up and Reconciliation

Vendor Contract Negotiation

Sending Daily Bank Files / Bank Reconciliation

Spreadsheets & Accounting Reports

Overseas Freight and Customs Paperwork

Purchasing / Raw Materials Ordering

Purchasing Bid Process

Railroad / Truck Logs Reconciliations

Sales Tax Reporting

Professional Experience

CENTRAL ARKANSAS RADIATION THERAPY INSTITUTE, INC.

Accounting Assistant - Accounts Payable, 2012 to Present

Handle daily A/P processes for multi-million dollar company with locations throughout Arkansas. Managed vendor/supplier relations. Oversee the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions. Maintain adherence to corporate accounting principles address escalated issues from vendors regarding accounts payable; and ensure accurate and compliant A/P files and records in accordance with company policies and government regulations.

Key Results:

Manage the accurate and timely processing for large, multi-site organization. Assess and closed A/P purchase orders on a monthly basis, validated content of job site reports and resolve various issues.

Implement thorough cross-checking of pack-lists, receivers and invoices that halted a previous history of overpayments to suppliers.

Consistently maintain accuracy in calculating figures and amounts such as discounts, interest, commissions, proportions and percentages.

Balanced monthly statements from vendors to ensure accounts are kept up-to-date and resolve issues that are in any columns other than current. Copy those issues and route to the persons responsible for those accounts so they can immediately take resolve them.

CHENAL COUNTRY CLUB

Buyer, 2010 to 2012

Handled daily purchasing for all of Chenal Country Club. Managed vendor/supplier relations and oversaw the timely, accurate processing of invoices, purchase orders, credit memos and credit card transactions. Maintained adherence to corporate standards, sent bids out to vendors and contacted regarding pricing issues; and ensured accurate and compliant files and records in accordance with company policies and government regulations.

Key Results:

Procurement processes kept current

Vendor profiles kept current

Ordered product to arrive in accordance with timing of events and venues at the club and keep stock levels set

Inventory management goal +/- 2%

Annual savings for club goal was above 15%

LEXICON, INC.

Accounts Payable Specialist, 2007 to 2010

Handled daily A/P processes for 5-8 job sites; managed vendor/supplier relations for job sites. Oversaw the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions. Maintained adherence to corporate, accounting and addressed escalated issues from vendors regarding accounts payable; and ensured accurate and compliant A/P files and records in accordance with company policies and government regulations.

Key Results:

Managed the accurate and timely processing for large, multi-site organizations. Assessed and closed A/P purchase orders on a monthly basis, validated content of job site reports and resolved various issues.

Instituted thorough cross-checking of pack-lists, receivers and invoices that halted a previous history of overpayments to suppliers.

Consistently maintained accuracy in calculating figures and amounts such as discounts, interest, commissions, proportions and percentages.

Balanced monthly statements from vendors to ensure accounts were being kept up-to-date and resolved issues that were in any columns other than current. Copied those issues and routed to the persons responsible for those accounts so they could immediately take care of these issues.

PERFECT 10.

Purchasing Assistant, 2006 to 2007

Assumed responsibility for the full cycle purchasing nationally and internationally. Handled data entry, spreadsheets as well as assistant purchasing and bookkeeping tasks. Ensured purchase orders were received, processed them once notification of shipment. Verified pricing and shipping costs on purchase order verses what actually came through on the final invoice. Vendor communications regarding billed or shipped incorrect to correct. Follow up continued until the order was marked complete – order was placed, received and shipped correctly then billed correctly.

Key Results:

Demonstrated the ability to fill in at a moment’s notice, quickly mastering new systems, processes and workflows.

Resolved months of backlogged work, restored order and organization to processes/records in disarray, researched and solved billing problems and corrected invoicing and journal entry errors that had previously been missed.

Operated financial computer systems and furnished senior company executives with A/P liability summaries and cash flow reports that were consistently praised for their accuracy, user-friendliness and timeliness.

Handled the processing, distribution, accuracy verification and maintenance of invoices, interfacing extensively with a nationwide network of vendors and suppliers.

Daily Spreadsheet on orders that were still incomplete for Senior Purchasing Agents. The spreadsheet also listed all China containers that had been ordered, all that were on the sea, all that were in the shipyard, all that were on the road to be delivered and the ETA of delivery for all containers – no matter where they were. This report was done daily and was pretty detailed because the containers listed showed a summary of what was in each so we knew where our wire was, where the cable and connectors were, and where the satellite dishes were, etc. Coordinate containers on ship yard.

ASHLAND CHEMICAL COMPANY, INC.

Production Facility Information Processor, 1999 to 2004 Raw Materials Coordinator, 2004 to 2006

PFIP duties included processing all daily batch records. Entering batch records, tracking down problems, missed entries, overages or shortages. Work with the shift supervisor and reviewed inventory records and resolved issues (as batches were run on real-time and had to resolved and entered quickly). Raw Material Coordinator was responsible for ordering all raw materials for plant. Many materials came from overseas and extra time had to be allowed for customs, etc. Time management was essential for this position. RMC participated in planning/implementing business policies and procedures to ensure proper internal controls, including adherence to budget control and compliance with safety requirements. Worked closely with Plant Scheduler to ensure materials would be on hand for products scheduled to be produced.

Key Results:

Assumed expanded responsibilities as Ashland’s PFIP backup and payroll/time administrator during vacations and sick leave.

Maintained inventory controls at helped keep plant inventory levels at +/- 2% and we were recognized as one of the top plants in the nation.

Built trust with vendors/suppliers to ensure timely and correct delivery of all goods/services. Tracked raw materials (railroad delays and/or custom issues) to ensure prompt delivery and corresponded with Plant Scheduler and Plant Manager of any delays and of estimated ETA.

Tracked vendor deficiencies on spreadsheet for annual reports and vendor reports

Education

ARKANSAS STATE UNIVERSITY – BEEBE – Beebe AR

Major study was Business, Accounting and Math, 1982-1985

references

Jeff Burton, Associate Vice Chancellor, UAMS and former CFO of CARTI: 501-***-****

Delores Davis, Accountant for CARTI: 501-***-****

Alison Melson, Manager, Corporate Communications, Entergy Arkansas and former VP of CARTI: 501-***-**** (ac7drs@r.postjobfree.com)

Technology Summary

MS Office (Word, Excel, PowerPoint, Outlook) SAP Mas500 Forefront/Spectrum QuickBooks EDI Systems Sage AccPac 500 Version 6.0



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