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Executive Assistant Manager

Location:
Frisco, TX
Salary:
$55,000
Posted:
October 15, 2018

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Resume:

Katherine Crumbley

***** ********** *****

Frisco, TX 75035

806-***-****

ac7d1n@r.postjobfree.com

Objective

To obtain a position that will allow me to utilize my experience in administrative management in order to grow professionally as well as provide the highest quality service to my employer.

Professional Experience

Community Hospital Corporation May 2014 – Present

Executive Assistant

Provide high level administrative support to the Executive Vice President, CFO and other operational VPs of the LTACH division as needed

Handle highly confidential and sensitive information

Coordinate extensive travel arrangements, encompassing all phases of travel (air, hotel, car and subsequent logistics) for multiple executives

Maintain multiple executive's appointment schedules by planning and scheduling meetings, conferences and teleconferences.

Organize bank statement reconciliation for multiple executives and prepare expense reports using Certify Software

Oversee arrangements for all related meetings, including: invitations, catering, accommodations and amenities.

Prepare detailed and visually sophisticated presentations and reports using Microsoft Office Suite applications.

Produce information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Oversee and maintain intranet for LTACH facilities

Project coordinator for Electronic Medical Record conversion at facilities

Assist with new hire onboarding

Collaborate with office staff regarding various on-going projects.

Cooperate with other support staff in maintaining office and phone coverage duties by acting as back-up receptionist; covering lunches, vacation and am available as needed to greet visitors to the office in a courteous and professional manner.

Schedule and coordinate conference calls via phone, Google Meet and Webex with internal and external customers.

Respond to or redirect emails as appropriate

Maintain professional and technical knowledge by attending educational workshops and training.

Perform other duties as assigned.

City of Plano October 2008 – May 2014

Administrative Coordinator

Provided administrative support to the Finance Director and the Finance Department to ensure efficient departmental operations

Facilitated the maintenance of Tax Abatement Agreements and Economic Development Incentive Agreements

Coordinated with outside agencies to ensure compliance with Agreements both initially and annually.

Contract Review

Prepared correspondence and reports at the direction of the Finance Director

Prepared all Finance and Treasury items to be included on City Council agendas using Sharepoint Software

Compiled and generated data for monthly reports and calculate and analyze data to be used in periodic reports using Excel and Powerpoint

Prepared and updated financial spreadsheets, documents and reports

Maintained supplies for the Finance Department and facilitate on-line ordering between multiple City departments and the vendor

Screened calls as well as provided information externally and internally and assist with open records requests

Coordinated travel arrangements and reservations as needed and coordinated invoices, assigned account codes and submitted for payment

Scheduled meetings and appointments, coordinated meetings with other administrative and executive coordinators across the City

Assisted Treasurer with hotel/motel audits.

City of Lubbock October 2007 – July 2008

Executive Assistant

Supported the Assistant City Manager by coordinating day-to-day business activities

Made necessary preparations for meetings by compiling agendas and support materials, attended meetings and transcribed minutes

Prepared and submitted records for department payroll processing

Prepared correspondence at the direction of Assistant City Manager

Prepared completed contracts for City Council approval

Coordinated travel arrangements and reservations

Scheduled appointments for Assistant City Manager

Prepared, reviewed and tracked invoices and prepared expense reports

Reconciled monthly bank statements for myself and supervisor

Purchased and maintained supplies and materials and maintained files

Covenant Health System September 2006 – June 2007

Advocacy Coordinator

Coordinated grassroots advocacy efforts such as voter registration drives and early voting opportunities

Monitored and tracked specific legislation

Composed articles for Company newsletter to keep staff informed of upcoming advocacy events with opportunities for staff to contact legislators via e-mails and phone calls

Maintained calendar of key legislative meetings and pertinent events

Composed letters and e-mails as directed on behalf of Covenant to specific legislators

Researched key websites on healthcare initiatives and for statistical purposes

Fostered relationships with Healthcare trade organizations

Initiated the “Cover the Kids” campaign in which staff members sent almost 2,400 postcards to legislators in Austin encouraging them to maintain the CHIP initiative

Assisted the Provider Relations Department by maintaining the on-call calendar

Covenant Health System March 1997 – September 2006

Community Health Outreach Supervisor

Coordinated and oversaw the day-to-day operations of the Community Health Outreach Department

Supervised, evaluated and monitored 6 staff members

Conducted site visits

Collected, compiled, tabulated, and analyzed statistical data for inclusion in reports.

Attended and lead departmental and agency meetings

Maintained and monitored budget and fiscal activities and prepared yearly budget for cost centers

Made necessary preparations for meetings by compiling agendas and support materials, attended meetings and transcribed minutes

Facilitated grant funding and maintained correspondence with agencies funded by Community Health Outreach

Acted as department timekeeper using KRONOS software

Coordinated travel arrangements

Presented in-services to staff and provided orientation for new employees

Assisted in preparing Department for site visits from the Joint Commission

Coordinated employee advocacy opportunities

EDUCATION

Texas Tech University

BA in Advertising



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