Executive Assistant Manager
Resume:
Katherine Crumbley
Frisco, TX 75035
***********@*****.***
Objective
To obtain a position that will allow me to utilize my experience in administrative management in order to grow professionally as well as provide the highest quality service to my employer.
Professional Experience
Community Hospital Corporation May 2014 – Present
Executive Assistant
Provide high level administrative support to the Executive Vice President, CFO and other operational VPs of the LTACH division as needed
Handle highly confidential and sensitive information
Coordinate extensive travel arrangements, encompassing all phases of travel (air, hotel, car and subsequent logistics) for multiple executives
Maintain multiple executive's appointment schedules by planning and scheduling meetings, conferences and teleconferences.
Organize bank statement reconciliation for multiple executives and prepare expense reports using Certify Software
Oversee arrangements for all related meetings, including: invitations, catering, accommodations and amenities.
Prepare detailed and visually sophisticated presentations and reports using Microsoft Office Suite applications.
Produce information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Oversee and maintain intranet for LTACH facilities
Project coordinator for Electronic Medical Record conversion at facilities
Assist with new hire onboarding
Collaborate with office staff regarding various on-going projects.
Cooperate with other support staff in maintaining office and phone coverage duties by acting as back-up receptionist; covering lunches, vacation and am available as needed to greet visitors to the office in a courteous and professional manner.
Schedule and coordinate conference calls via phone, Google Meet and Webex with internal and external customers.
Respond to or redirect emails as appropriate
Maintain professional and technical knowledge by attending educational workshops and training.
Perform other duties as assigned.
City of Plano October 2008 – May 2014
Administrative Coordinator
Provided administrative support to the Finance Director and the Finance Department to ensure efficient departmental operations
Facilitated the maintenance of Tax Abatement Agreements and Economic Development Incentive Agreements
Coordinated with outside agencies to ensure compliance with Agreements both initially and annually.
Contract Review
Prepared correspondence and reports at the direction of the Finance Director
Prepared all Finance and Treasury items to be included on City Council agendas using Sharepoint Software
Compiled and generated data for monthly reports and calculate and analyze data to be used in periodic reports using Excel and Powerpoint
Prepared and updated financial spreadsheets, documents and reports
Maintained supplies for the Finance Department and facilitate on-line ordering between multiple City departments and the vendor
Screened calls as well as provided information externally and internally and assist with open records requests
Coordinated travel arrangements and reservations as needed and coordinated invoices, assigned account codes and submitted for payment
Scheduled meetings and appointments, coordinated meetings with other administrative and executive coordinators across the City
Assisted Treasurer with hotel/motel audits.
City of Lubbock October 2007 – July 2008
Executive Assistant
Supported the Assistant City Manager by coordinating day-to-day business activities
Made necessary preparations for meetings by compiling agendas and support materials, attended meetings and transcribed minutes
Prepared and submitted records for department payroll processing
Prepared correspondence at the direction of Assistant City Manager
Prepared completed contracts for City Council approval
Coordinated travel arrangements and reservations
Scheduled appointments for Assistant City Manager
Prepared, reviewed and tracked invoices and prepared expense reports
Reconciled monthly bank statements for myself and supervisor
Purchased and maintained supplies and materials and maintained files
Covenant Health System September 2006 – June 2007
Advocacy Coordinator
Coordinated grassroots advocacy efforts such as voter registration drives and early voting opportunities
Monitored and tracked specific legislation
Composed articles for Company newsletter to keep staff informed of upcoming advocacy events with opportunities for staff to contact legislators via e-mails and phone calls
Maintained calendar of key legislative meetings and pertinent events
Composed letters and e-mails as directed on behalf of Covenant to specific legislators
Researched key websites on healthcare initiatives and for statistical purposes
Fostered relationships with Healthcare trade organizations
Initiated the “Cover the Kids” campaign in which staff members sent almost 2,400 postcards to legislators in Austin encouraging them to maintain the CHIP initiative
Assisted the Provider Relations Department by maintaining the on-call calendar
Covenant Health System March 1997 – September 2006
Community Health Outreach Supervisor
Coordinated and oversaw the day-to-day operations of the Community Health Outreach Department
Supervised, evaluated and monitored 6 staff members
Conducted site visits
Collected, compiled, tabulated, and analyzed statistical data for inclusion in reports.
Attended and lead departmental and agency meetings
Maintained and monitored budget and fiscal activities and prepared yearly budget for cost centers
Made necessary preparations for meetings by compiling agendas and support materials, attended meetings and transcribed minutes
Facilitated grant funding and maintained correspondence with agencies funded by Community Health Outreach
Acted as department timekeeper using KRONOS software
Coordinated travel arrangements
Presented in-services to staff and provided orientation for new employees
Assisted in preparing Department for site visits from the Joint Commission
Coordinated employee advocacy opportunities
EDUCATION
Texas Tech University
BA in Advertising
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