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Executive Assistant

Location:
Brighton, CO
Salary:
70,000
Posted:
October 15, 2018

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Resume:

Marnie M. Kenner

** ********** *** 303-***-****

Brighton, Colorado 80603 ac7d1b@r.postjobfree.com

OBJECTIVE:

To obtain a position as an Executive Assistant

SPECIALTIES:

Expert at scheduling, Board meetings, community service, event management, budgets, travel, expenses, special projects, multi-tasking, prioritizing. PROFESSIONAL EXPERIENCE:

Hillstone Environmental & ShaleApps (October 2017 – Present) Water Infrastructure and Technology in Oil & Gas

Executive Assistant to CEO / Office Manager

• Coordinates all travel, logistics and agendas

• Manage all building maintenance and internal/external communication

• Posting and recording for Accounts Receivable

• Coordinate all catering and Executive events/business meetings

• Manage Corporate Apartments in Midland, TX

• Manage the building and parking card system & distribution

• Manage Corporate SWAG

• Manage the office, keeping everything organized, clean, safe and running smoothly

• Assist with onboarding of new employees

• New employee computer and desk setup

Special Projects:

I am currently working with AmericanExpress and our Concur expense system to incorporate a travel system as we currently do not have a consistent way of booking travel. This will save our company money and time.

DanoneWave (June 2017 –October 2017)

Organic Food Distributor

Executive Administrative Assistant to General Secretary & Public Affairs (June- September)

• Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

• Produce monthly team reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text

• Coordinate travel for executives and managers

• Create presentations and spreadsheets for Executive Team

• Combine and produce credit card reconciliation

• Attend meetings to track minutes and notes

• Plan off-site meetings and social events through contract negotiation, venue selection, budget planning and logistics

• Plan corporate and team volunteer opportunities

• Screen and direct phone calls and distribute correspondence Executive Assistant to VP of International Project Management (September- October)

• Maintains and updates budget and other related documents, including monthly budget updates, relocation budget tracking and coordination

• Coordinates all travel, logistics and agendas

• Manages travel and expenses for international employees

• Coordinates off-site meetings, special events and activities for incoming special guests

• Maintains team documents and contracts

DCP Midstream (September 2014 – June 2017)

Natural Gas Processor

Executive Administrative Assistant to Accounting & Public Affairs Executive Administrative Assistant to Internal Audit & Public Affairs

• Coded and processed high level invoices

• Assist in office moves and floor plans

• Obtain all Executive Board presentations and upload into Diligent Board Books

• Managed several calendars

• Coordinated travel

• Created presentations and spreadsheets for Executive team

• Managed the Records Management process for company

• Assisted with special projects with the Ethics & Compliance team

• Combined and produced credit card reconciliation

• Plan events such as: meetings, social events, holiday parties, golf tournaments and other events through contract negotiation, venue selection, budget planning and logistics Accomplishments:

• DCP is among the top 2 supporters of the American Heart Association. I assisted with the most successful year in fundraising and turn out for the Denver Heart Walk. A co-worker and I managed, ran and coordinated the DCP booth at the walk. I was asked to Chair the booth for this year’s Heart Walk.

• Implemented and designed a new work space/control room for the Special Projects Team.

• Implemented a Records Management project for the accounting team Broe Group (July 2014 – September 2014)

Executive office for Real Estate, Railroad and Oil & Gas Executive Assistant Contractor

• Brought on to complete special projects

• Assisted in the front office

• Processed and coded high-level invoices

• Cleaned and organized their records and file system Accomplishments:

• Was offered a full-time position with the Broe Group to be the Executive Assistant to 3 high level executives.

Crescent Point Energy U.S Corp. (August 2011 – June 2014) Natural Gas Producer and Distributer

Office Services Coordinator/Office Manager

• Coordinated office moves

• Assist in maintaining pool and maintenance of company fleet vehicles

• Plan events such as: meetings, social events, holiday parties, golf tournaments and other events through contract negotiation, venue selection, budget planning and logistics

• Management and negotiation of vendor accounts, contracts and service agreements

• Managed facilities: such as office maintenance requests, access cards, keys, furniture and office moves

• Managed the company parking

• Managed office plant/flowers maintenance

• Coded and approved invoices for Accounts Payables within ADP

• Managed daily deposits for accountants

• Managed the Cisco phone system

• Managed the printers

• Managed the AT&T mobile devices for over 50 employees (local and field guys)

• Combined and produced credit card reconciliation reports for 10+ Managers

• Coordinated and assembled special projects documentation for executive review

• Managed and ensured adequate quantities of office supplies for the office

• moves

Accomplishments:

• Assisted and managed an office build-out for growth of the company Encana Oil & Gas USA, Inc., Denver, Colorado (August 2008 – May 2011) Natural Gas Producer and Distributor

Administrative Assistant to Head of Supply Management

• Combined separate work orders into single report for Executive review

• Processed high value Purchase Orders through Pipe Inventory Group with JD Edwards software

• Created and edited metrics report from DAS to Excel for Executive evaluation

• Managed vendor insurance documentation process for all vendors

• Combined and produced credit card reconciliation reports for 20+ Managers

• Coordinated and assembled special projects documentation for vendors

• Managed travel program for 20+ Managers and other employees

• Managed several phone lines and distributed incoming calls to proper person

• Managed and ensured adequate quantities of office supplies for the Supply Management team Accomplishments:

• Updated metrics report to more current, efficient process for better executive decision making Pepperdine’s Marking Products, Denver, Colorado (June 2002 – August 2008) Stationery and Signage Manufacturer and Distributor Sales Representative (June 2002-September 2002)

• Sales of all company products to wholesale and retail customers Administrative Assistant (September 2002 – June 2008)

• Administrative Assistant to the Chief Financial Officer

• Managed A/P and A/R documentation

• Generated Excel documentation for Executive evaluation

• Reviewed and applied applicable tax codes

Accomplishments:

• Reduced A/R backlog by 20%

EDUCATION:

University of Northern Colorado, Greeley, Colorado (1997-2001), 90+ hours of coursework completed Metropolitan State College of Denver, Denver Colorado (2001-2002), 36+ additional hours completed,

<20 hours remaining for Bachelor of Arts degree

RELATED SKILLS:

• Advanced skills in MS Word, Excel, PowerPoint and Outlook

• Diligent Board Books

• ERP Software skills and experience, especially JD Edwards

• Schedule, organize, and maintain calendars in MS Outlook

• Strong organizational skills, attention to detail and accuracy, and time management

• Excellent ability to handle multiple tasks at once

• Common office tasks including scanning, copying, data entry, and e-mail management

• Outstanding communication skills, both oral and written Notary Public - State of Colorado

Commission Expires November 16, 2121

References to be provided upon request



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