Jan ’16 – Aug ‘18 Travel
Apr ’15 – January ‘16 Relevant Solutions – Houston, Texas
Project Administrator/Document Coordinator – Project Management Team
Received, revised and maintained database of all project documentation to ensure accurate processing of Client documents
Generated and emended transmittals, engineered drawings, data sheets and maintained QA/QC documents. Responsible for multi-project documentation department.
Reported and reconciled previous documentation system due to missing or undocumented documents.
Participated in monthly meetings with Clients regarding documentation status.
Procurement – Processed orders of project materials.
May ’13 – Aug ‘14 Travelled with husband’s job posting in West Africa, Lagos, Nigeria.
Sept. ’12 –April ‘13 British Petroleum (BP) – Houston, Texas
Executive Assistant – Gulf of Mexico - Completions and Interventions
Supported Completions Engineering Department Manager with presentations, project spread sheets, expenses, complex international travel and diary.
Scheduled domestic/international travel, meetings and training/workshops for all departmental employees.
Supported Leadership Team Management and engineers with budgets; facilities management.
June ’12 – Sept. ‘12 Det Norske Veritas (DNV) - Houston, Texas
Executive Assistant – Approval & Technology Center
Assisted Head of Maritime Division with generation of proposals for GOM region which involved coordination of input with Proposal Manager and technical specialists.
Supported Regional Director and Head of Section Managers with project deliverables, technical reports and client presentations.
Administration of Nauticus Production System project tracking and control system, and client interface.
Assisted Document Control department with processing of technical project documentation.
January ’12 – April ’12 British Petroleum (BP) - Oslo, Norway
Executive Assistant/Lead Project Administrator - Skarv Idun Development Project
Administration - Supported senior management, prepared case files, scheduled domestic and complex international travel for project employees; facilities management.
Cost Control - Processed vendor/facilities invoices on a weekly basis and monthly recordkeeping of project administration costs.
HSE – Coordination/presentations of monthly meetings, administration of PPE, Incident reporting.
Quality Administration – Coordinated and compiled EQ’s for weekly meeting presentations and maintenance of quality management system records, generate DCR/DCN’s for approval and processing.
Document Control – Processed technical project documentation.
Oct. ’10 – August ’11 Aker Solutions – Aker Subsea AS – Oslo, Norway
Executive Tender Secretary/Tender Coordinator – Ichthys Tender
Supported Senior Project Director. Initiated, lead, concluded and followed-up all bid processes and ensured completion of all relevant documentation required for formal bid approval by senior management prior to starting and finalizing the bidding process.
In conjunction with the Tender Manager and/or Business Development Manager, generated a RACI chart to clearly define roles and responsibilities of entire tender team throughout the tender process.
Developed the bid Table of Contents and initiated project in database and mapped deliverables to article library.
Assisted in managing the clarification process during and post-bid. Assisted in facilitating a Lessons Learned meeting to discuss best practices and tender process issues to carry forward.
Scheduled complex international travel, kick-offs and workshops for project employees; supported management and office staff; facilities management.
Oct. ’09 – Oct. ‘10 Aker Solutions - Aker Subsea AS – Oslo, Norway
Executive Assistant/Lead Project Administrator – Goliat Development Project
Supported Senior Project Director. Responsible for all project administration and client communication, managed diaries and scheduled domestic/complex international travel for key project management team members.
Compiled weekly and monthly progress status reports for Client and Aker Senior Management, including planning, procurement and technical work package reports from Norway and UK.
Responsible for production and administration of all technical and commercial correspondence between AS and Client and for the submission, electronic filing and distribution of all Client and supplier documents. Quality control of received transmittals and documentation.
Hosted weekly internal management meetings. Presented PowerPoint presentations and workpack spreadsheets. Updated action log and distributed minutes of meetings for all workpacks internally and to client.
Scheduled complex international travel, workshops and teambuilding events for project employees.
June ’07 – Oct. ‘09 Aker Solutions - Aker Subsea AS – Oslo, Norway
Executive Assistant/Lead Project Administrator – Reliance KG-D6/MA-D6 Development Project
Supported Senior Project Director. Responsible for all project administration and client communication, managed diaries; scheduled domestic/complex international travel for key project management team.
Assisted Commercial Taskforce with specific and commercially sensitive assignments.
Compiled weekly and monthly progress status reports for Client and Aker Senior Management, including planning, procurement and technical work package reports from Norway, UK and Malaysia.
Production and administration of all technical and commercial correspondence between AS and client and the submission, electronic filing and distribution of all Client/supplier documents. Quality control of received transmittals and all documentation.
Hosted weekly internal management meetings. Presented PowerPoint presentations and workpack spreadsheets. Updated action log and distributed minutes of meetings.
Processed business visas and letters of invitation requests on a weekly basis for AS employees and client representatives in Norway and globally. Assisted with MOHAs for offshore rig employees. Provided Risk Assessments and Taxation information to India.
MS Office, SharePoint, Adobe, Xait, SAP, Procosys, PIMS, Livelink, Documentum, NPS, Prophet21, DMS
Proficient in English (native); Norwegian (fluent); Spanish (intermediate)
Aug. ’05 – Dec. ’06 Asker Folkeuniversitetet – Asker, Norway - Norwegian Language Courses
Oct. ’90 – Nov. ’91 Art Institute of Houston – Houston, Texas - AA - Marketing & Business Management
Aug. ’86 – May ’90 Northbrook High School – Houston, Texas - Bookkeeping/Graphic Design