Sign in

Executive Assistant Personal

Hialeah, FL
October 08, 2018

Contact this candidate



Miami, FL *****

Mobile: 786-***-****

Sr. Executive Assistant

Highly-organized professional offering assistance to C-Level executives 15+ years of success in supporting all aspects of professional and personal needs for principals, executives, entrepreneurs and the Saudi Royal Family. Brings a strong personality plus a positive can-do attitude. Adept in drafting high-level correspondences, managing calendars, securing travel arrangements, and planning itineraries Works well in fast-paced settings. Experienced accompanying principals to more than 50 countries.

Recognized for meeting project timelines and budgets through creating and utilizing new organization tools

Planned & implemented major industry events attended by more than 100 through managing all budgeting

and reconciliation, selecting venues, negotiating contracts, inspecting sites, prepared room lists and manifests,

designing menus, along with scheduling event activities

Coordinated and attended 20 medical symposia including association conferences, advisory boards, along with investigator/speaker training meetings

Oversaw estate management duties through directing household staff and coordinating with general contractors

Negotiated group contracts with air agencies, and secured group zone fare agreements from airlines

Fully Bilingual in English & Spanish along with conversations skills in Italian & Portuguese


TEVA PHARMACEUTICALS Miami, FL Apr. 2010 – Present

Personal Assistant to the CFO & VP, Marketing

Provides comprehensive executive and personal support to the CFO of Latin America Operations and the VP of Marketing. Focuses on travel planning, expense reporting, account reconciliation along with marketing and graphic design support.

Supports four directors in daily calendar management and meeting scheduling. Acting Office Manager and go-to resource to a team of 45 regarding daily administrative questions. Administers the Office Supplies budget exceeding $100,000.

Executive Support

Coordinates travel arrangements, events, large purchases, personal appointments and daily errands

Organizes town halls, Board meetings, conference calls, video conferences, vendor meetings, team building sessions, along with marketing/promotional events; responsible for all meeting/event setup and technology testing

Prepares and selects conference locations, secures lodging, and visits hotel sites for conferences and private events

Creates presentation for Board of Directors meetings as well as internal team meetings

Plans extensive travel arrangements (domestic & international) through Teva’s Corporate Travel Department

Manages numerous calendars and schedules for executives and directors

Coordinates with the CEO’s Executive Assistant (based in Israel) to prepare for visits to the Miami Office

Prioritizes and filters incoming email; composes email correspondences on behalf of the VP of Marketing

Designs and updates sales collateral using Adobe Photoshop

Meeting Planning

Plans and executes more than 75 global meetings and events annually that are attended by up to 1,200

Arranges travel planning for the Board of Directors and Senior Management Team

Maintains client relationships and updates symposia/social event status weekly

Plans all types of social functions including dinners, tours, and golf outings

Manages all event logistics including room set-up, audio visual resources, transportation, housing, and F&B

Ensures that all vendors deliver services including F&B, production materials, and entertainment

Produces all meeting materials including name badges, binders and signage to ensure seamless meeting

Manages both pre & post event finance and data reconciliation that aids in forecasting future events

ROYAL CARIBBEAN CRUISES Miami, FL Jul. 2008 – Jan. 2010

Executive Assistant to the Sr. Director of Marketing/Brand Marketing

Supported two marketing directors in administrative duties and marketing campaigns in a role focused on promotional events, travel planning, calendar management and expenses reporting. Assisted 25 account executives via scheduling meetings, routing calls, planning as well as implementing on-shop promotional events. Directly managed and trained an assistant.

Planned and setup conference calls, video conferences, special events

Updated and maintained the Directors; and Vice President’s calendars

Answered high volume of incoming calls; addressed in-person inquiries from customers and staff

Drafted email correspondence; proofed and edited other documents for accuracy and consistency

Monitored and replenished office supply inventory; purchased IT equipment

Assisted in special projects such as renovations and office moves

Managed the “WOW” rebranding campaign through interacting with marketing agencies

Assisted in regular on-ship marketing, photoshoots and promotional events


Personal Assistant/Attendant

Supported the Principal & family members in managing calendars, organizing meetings and planning travel arrangements. Directed house/estate management for a 5,000-sq. ft. home that was staffed by 5. Flight Attendant on chartered flights with full responsibility for managing the aircraft crew and flight manifests. On-call 24/7 position.

Traveled with the Principal and family for up to six months at a time

Worked with the Yacht Crew to prepare for trips

Coordinated all aspects of estate management

Secured catering for private events, chartered flights

ENTERPRISE AVIATION Winnipeg, Canada Mar. 2001 – Nov. 2003

Personal Assistant

Managed all personal and professional administrative duties for a clothing designer while serving in an 24/7 on-call role. Flight Attendant on all international and domestic flights who managed the flight crew and passenger manifests.

Worked closely with the House Manager to schedule and events

Reconciled reimbursements, managed expense reporting, and secured sign-off on all travel expenses

Secured catering services; acted the personal shopper

SAUDI FAMILY, Jeddah Saudi Arabia May 1995- Oct 2000

Personal Assistant/House Manager

Supported the Saudi Family in all aspects of international travel via managing the Flight Crew and logistics/scheduling. Ordered personal items on behalf of the family. Completed administrative duties. Gained knowledge in diplomatic protocol through accompanying family on trips.

Scheduled all travel, secured lodging/hotel, and ensured security

Drafted letters and answered correspondence

Provided personal shopping as requested


Corporate Strategies for Executive Assistants • Business Communication – Skill Path Seminars

Certified Meeting Professional (CMP) • Convention Industry Council Member


Continuing education at FIU in Business – HR Business Management Certification - Current


Microsoft Office (Word, Excel, PowerPoint & Outlook) • WebEx • Lync • Skype Business •Concur • AMEX • Fluent in English & Spanish (Reading & Writing) • Conversational in Italian & Portuguese• Willing to travel

Contact this candidate