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Administrative Assistant Executive

Location:
San Marcos, TX
Posted:
October 05, 2018

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Resume:

MARY F I NDLEY

903-***-**** ac7alq@r.postjobfree.com

Office Manager/Executive Assistant

Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience as an office manager, secretary, administrative assistant and office clerk.

Excel in resolving employer challenges with innovative solutions, systems and process improvements proven to increase efficiency, customer satisfaction and the bottom line.

Offer advanced computer skills in MS Office Suite and other applications/systems. Key Skills

Office Management

Teambuilding & Supervision

Staff Development & Training

Policies & Procedures Manuals

Report & Document Preparation

Spreadsheet & Database Creation

Accounts Payable/Receivable

Bookkeeping & Payroll

Records Management

Meeting & Event Planning

Inventory Management

Expense Reduction

Experience

City of Shreveport, Shreveport, LA

August 2017 to present

Executive Administrative Assistant, 2017-2018

Responsible for coordinating all office functions and supervising a team of administrative professionals in accounting, budget, Board related publications.

Results:

Developed efficiency-enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions.

Created standard operating procedures.

Audited and created budget.

Contract compliance.

Board related publications including minutes, packets, legal ads, agendas, travel. Icenhower Oil and Gas, Bossier City, LA October 2016 to May 2017 Office Manager, 2016-2017

Responsible for coordinating all office functions and supervising a team of administrative professionals in accounting software transition.

Results:

Developed efficiency-enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions.

Became the on-site trainer for Vista Viewpoint for office staff.

Developed key customer relationships to enhance AR collection.

Contract compliance.

Crossfire, LLC, Carthage, TX 2011 to October 2016

Office Manager, 2011 to 2016

Currently responsible for coordinating all office functions and supervising a team of administrative professionals. Results:

Developed efficiency-enhancing workflow/process improvements that made it possible to accommodate increasing responsibilities necessitated by staff reductions.

Decreased office expenditures 15% by implementing needed controls on stock/supplies and standardizing ordering procedures.

Developed key customer relationships to enhance AR collection.

Contract compliance.

HR Generalist to ensure that all documentation was obtained and verified in a timely manner. Wiley College, Marshall, TX 2011

Receptionist/Administrative Assistant

Served as executive assistant to the management team, handled a busy phone system, functioned as primary liaison to students / faculty and ensured a consistently positive experience. Results:

Created automated daily stats report that reduced inaccuracies and provided management with an important decision-making tool.

Quickly became a trusted assistant to the VP of Finance, executive staff and office manager and earned a reputation for maintaining a positive attitude and producing high-quality work. Education

Centenary College of Louisiana, Shreveport, LA 1987-1991 Bachelor of Arts, English

University of Oklahoma, Norman, OK 1991-1994

Juris Doctorate, Law



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