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Executive Assistant Manager

Location:
Suwanee, GA, 30024
Posted:
October 05, 2018

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Resume:

PROFILE

Highly organized and detail-oriented

Executive Assistant with 10 years of

experience providing thorough and

skillful support to C-Level executives

and physicians. A dedicated

professional with expertise in business

communications, IT, event planning

and administrative support,

committed to strengthening

interdepartmental collaboration,

promoting high documentation and

customer service standards with the

ability to prioritize, multi-task and

follow through to achieve project

goals.

CONTACT

PHONE:

781-***-****

EMAIL:

ac7ak6@r.postjobfree.com

EDUCATION

Elon University

2003-2007

ADDITIONAL EXPERIENCE

BOSTON LIGHT SOURCE, Boston, MA

Administrative Assistant

(contract position)

08/09 – 03/10

CPI CORPORATION – SEARS,

Greensboro, NC

Studio Manager

11/08 – 07/09

THE NEWS AND RECORD, Greensboro,

NC

Online Multi-Media Producer

05/07 – 04/09

ASHLEY JUSKA

EXECUTIVE ASSISTANT

WORK EXPERIENCE

CarterBaldwin Executive Search, Roswell, GA

9/17 – 8/18

Search Coordinator/Executive Assistant

● High-level administrative support to the Managing Partner and client-serving partners

● Facilitates and coordinates projects and deadlines with a high- paced, proactive, urgent approach to supporting the team and managing work

● Performs reference checks and prepare graphic profiles for new searches

● Managed executive calendar and coordinated weekly project team meetings and assisted in the development of meeting agendas to increase meeting efficiency

● Reserved all travel arrangements for MP and select employees. Ensured bookings adhered to schedule and personnel preference while maximizing cost-efficiencies.

● Meets weekly financial deadlines for reconciliation

● Manage candidate progress from beginning to end of search - travel, interview coordination, expense reporting

● Thorough follow through and attention to details

● Assisted in the creating, formatting and editing of PowerPoint presentations to ensure clean effective design

ONCOLOGY SOLUTIONS, Decatur, GA

4/15 – 9/17

Senior Executive Assistant/Project Coordinator

● Administrative support to CEO and 14 consultants

● Extensive weekly travel coordination, including domestic and international travel arrangements in both commercial and private sectors

● Calendar maintenance and coordination

● On and off-site event and meeting planning

● Project manager of CEO’s projects - site visits, data collection and documentation

● Unique position requires providing on the spot support for every level of management

● Social media coordinator

● Project Coordinator for client Multidisciplinary Teams

● Ability to step in and manage anyone’s desk or project at any stage of completion

● Training support to new Executive Assistants

TYLER PERRY STUDIOS, Atlanta, GA

11/14 – 3/15

Executive Assistant to President, Executive Producer

● Heavy scheduling with producers, actors and agents

● Produced, edited and distributed monthly Production calendar to staff

● Regularly kept Executive informed and updated of daily schedule and itineraries

● Ensured meeting attendees, phone conference bridges, and other details were in place prior to Executive's arrival and meeting start time

● Coordinated and arranged meetings, prepared agendas and other related documents

● Composed and prepared confidential correspondence, reports, presentations, spreadsheets and other documents

● Arranged detailed travel plans and itineraries and compiled documents and expenses for travel-related meetings MIDDLESEX HOSPITAL, Middletown, CT

11/13 – 10/14

Executive Assistant to Chief Nursing Officer

● Provided full administrative support to the VP of Patient Care Services/Chief Nursing Officer

● Arranged travel both domestically and internationally, coordinated agendas, and handled visas and expenses for groups and individuals

● Supported commercial contract management entry and maintenance for new and existing contracts through the Department of Nursing

● Data management for the Dept. of Nursing for the collection of Quality Data to NDNQI and various nursing staff metrics including Press Ganey

● Assisted HR in completing on-boarding training for new hires

● Google site creation for various nursing units, councils and committees throughout the hospital

● Event planning for venues of 400+ people

● Updated Patient Care Plans, Provision of Care and the Nursing Administrative Manual ensuring up to date information for the State Department

● Developed, implemented and managed budgets; managed reimbursement requests and invoice approvals

● Assistant Editor and Creative Lead for monthly, hospital-wide nursing publication BRIGHAM AND WOMEN'S HOSPITAL, Boston, MA

3/10 – 11/13

Development Associate

3/13 – 11/13

● Transcribed, formatted, input, edited, retrieved copy, and transmitted text, data, and graphics for hospital-wide meetings

● Coordinated and prepared materials and presentations

● Developed and utilized filing and retrieval systems and processes to establish historical reference

● Updated customer related information into fundraising database BRIGHAM AND WOMEN'S HOSPITAL, Boston, MA

Executive Assistant, Course Facilitator & Project Manager 3/10 – 3/13

Administrative

● Administrative support for 2 Harvard Medical School Physicians

● Management and preparation of files, records, documents, correspondence and reports

● Planned corporate events and meetings

● Assisted in employee training

Project Manager (non-clinical)

● Liaison for international patients – worked directly with the International Office to facilitate patient appointments and insurance referrals

● Supported Doctors outside projects within the Residency and Clerkship (3rd yr medical students) programs as well as the Center of Faculty Development and Diversity, Office of Women’s Careers and Office of Multicultural Careers Course Facilitator

● Coordinated monthly educational speaker series from beginning to end – contacting speakers, approving financial disclosure paperwork and advising creative

● Assembled credentialing paperwork for bi-annual speaker series accreditation

● Performed accounting functions – invoicing, ICD-9 coding, expense reporting



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