Executive Assistant Administrative

Sharese Hanson

** ******* ****, ********, ** ****1

732-***-**** ● *******.******@*******.***

www.linkedin.com/in/sharese-hanson-b86380172

SUMMARY OF QUALIFICATIONS

Capable, organized and confident administration professional with an enthusiastic and proactive approach to work. Nearly ten years of experience in coordinating office management and special projects with a high degree of operational efficiency. Managed organizational improvements and liaised as point person for managers, associates, clients, and vendors in fast-paced and deadline-driven environments. Maintains excellent written and verbal communication skills, problem solving abilities, and high-levels of confidentiality; equally effective at being detail oriented and adaptable as a team member; recognized for the willingness to learn and teach newly acquired skills.

TECHNICAL SKILLS

Software: O365, SharePoint, MS Word, MS Excel, MS PowerPoint, MS Publisher, Visio, Outlook, various software packages

Experience using web-based conferencing facilities including WebEx, Skype, and Lync.

Company Specific Software: Workday, Ariba, STARS, SAP, Fieldglass, EMS, Concur/Cliqbook, Timepiece, Starcite, MIR3, Citrix, Ramquest, Mindbrix, Gators, AIM, Genesis, Lotus Notes

Certificates: Excel 2007 Level 1, PowerPoint 2007 Level 1

PROFESSIONAL EXPERIENCE

AIG Investments and Corporate IT 10/2015 – 10/2018

Senior Executive Assistant

Provided full administrative assistance for the Infrastructure Account Executive, VP of Actuarial IT Executive, VP/Director of Finance Actuarial System; assistance to the EVP/CIO.

Planned and prepared travel (domestic and international) for Executives and their respective teams.

-Prepared and submitted international travel visa applications (specialty with India applications).

Coordinated meeting and event logistics including materials for presentations.

Front-facing contact for clients and guests.

Primary contact as VP of Communications for the IT Executives Assistants resource group.

-Initiated Wisdom on Wednesdays (W.o.W.) Yammer discussions and engaged other EAs to participate and contribute their knowledge/experiences.

Hosted team building events regularly.

Acted as U.S. based IT ambassador:

-Discussed what is working, what is not working.

-Regularly attended quarterly meetings to provide updates and gain valuable feedback from the group.

Maintained roster list for VP/Director of Finance Actuarial System and provided bi-weekly updates during Domestic/International status calls.

Processed expense reports and invoices.

Performed general office duties on a day-to-day basis including supply ordering, timekeeping and mail processing.

Maintain team records while adhering to AIG retention schedule.

Supported on-boarding of new team members, consultants and interns.

Solely managed NY location space management requests.

Facilitated departmental moves between buildings and floors.

Maintained and installed new/updated equipment in workspaces.

Arranged Asset Disposal for outdated equipment.

Ad hoc functions and assistance as requested.

AIG Financial Services Division/

Global Finance, Operations & Systems 6/2010 – 10/2015

Senior Executive Assistant

Provided full administrative assistance for the Global Head of Finance, O&S Executive.

Planned and prepared travel (domestic and international) for O&S Executive and team.

Coordinated meeting and event logistics; preparation and assistance with materials for presentations.

Front-facing contact for clients and guests.

Coordinated department’s monthly contributions and reporting to senior management.

Processed expense reports and invoices.

Performed general office duties on a day-to-day basis including supply ordering, timekeeping and mail processing.

Maintained team records in an organized fashion while adhering to AIG retention schedule.

Supported on-boarding of new team members.

Facilitated departmental moves between buildings and floors.

Various functions and assistance as requested.

A.I. Credit & AIG, Financial Services Division 5/2010 – 6/2010

Executive Assistant (Contract-to-Hire)

Answered, screened and properly handled incoming phone calls.

Managed calendars, coordinated and scheduled appointments, meetings for President and V.P.

Composed correspondence, prepared presentations, created spreadsheets, and e-mail distributions.

Prepared payment vouchers, organized reimbursement receipts and assisted staff as needed.

LandAmerica Financial Group 7/2006 – 8/2008

Escrow Officer

Bradco Supply 10/2005 – 2/2006

Administrative Assistant (Temporary Assignment)

LandAmerica Default Services 12/2002 – 10/2005

Disbursements Lead Coordinator

Washington Mutual 5/2001 – 2/2002

Production Specialist Assistant (Temporary Assignment)

EDUCATION

University of Phoenix, courses in Business Management – 2005 Sharese Hanson Page 2

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