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Data Entry Administrative Assistant

Location:
Jackson, Mississippi, United States
Posted:
January 21, 2019

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Resume:

TINA RHODES

*** ******* **.

Pelahatchie, MS. ***45

601-***-**** 601-***-****

ac79d2@r.postjobfree.com

Dedicated and highly skilled Administrative professional with 10 years experience in diverse office environments providing outstanding administrative support. Highly self -motivated, skilled at multi-tasking and providing strong attention to detail. A team player who works collaboratively with co workers and effectively communicates with all levels of staff. Proficient in providing administrative support to executives, diligently maintaining confidential records, and effective general office management.

PROFESSIONAL EXPERIENCE

MISSISSIPPI DEPARTMENT OF ENVIRONMENTAL QUALITY, JACKSON, MS

Special Projects Officer IV, Sept. 2016 – Present

process invoices for payment for fines from Court orders

enter requirements from court orders for violated facilities

receive verbal and written environmental complaints, assign to appropriate engineer for investigation

record all complaints into tracking system

process staff vehicle mileage reports each month

run monthly, quarterly, and yearly reports for Division media's

request purchase orders from purchasing Dept. for Division inventory

obtain quotes for Division purchases

maintain office inventory

schedule and attend monthly EPA conference call meetings

liaison between Director and staff and other divisions

answer Directors phone and take detailed messages

provides computer assistance to Division staff

establishes and maintains filing system for Division files and all confidential files

coordinates the work and supervises division administrative staff

other duties as assigned

MISSISSIPPI DEPARTMENT OF ENVIRONMENTAL QUALITY - JACKSON, MS

Administrative Assistant V, Sept. 2014 – sept.2016

enter data for waste water director

enter data for ECED director

answer phone and transfer to appropriate staff

file division paperwork

provided administrative support and clerical work assisting engineering staff

make copies for staff

scanned orders and attached to appropriate facility

maintained division bulletin board

assisted engineers with various tasks

assisted Director with scheduling and setting up annual meeting

processed staff vehicle mileage reports

other duties as assigned

MISSISSIPPI DEPARTMENT Of ENVIRONMENTAL QUALITY- JACKSON, MS

Data Entry Specialist, March 2013 – Sept. 2014

receive and open discharge monitoring reports

enter numerical data from DMR's and electronic DMR's

run violation reports daily

take violation reports to appropriate engineer for investigation

add/modify permit information into ICIS program

receive incoming phone calls and answer questions about data for facilities

retrieve and update information

maintain department DMR records

communicated to a variety of individuals in retrieval and disbursement of information

served as a liaison between Director and other staff

communicated with persons inside and outside of the agency

solved routine problems

assisted with implementation of electronic discharge monitoring reports per federal regulations

other duties as assigned

MISSISSIPPI DEPARTMENT OF ENVIRONMENTAL QUALITY, JACKSON, MS

Receptionist/switchboard operator, June 2012 – March 2013

answered switchboard and transfer calls to appropriate staff

directed walk-in guest and/or visitors

data entry into Asset Works program

received and distributed mail

scheduled conference rooms for employee meetings

assisted property division in tagging inventory

solved routine problems

communicated to a variety of individuals in retrieval and disbursement of information

performed various clerical duties, and performed related or similar duties as required or assigned

Brandon Nursing and Rehabilitation Center, LLC - Brandon, MS

Scheduling Coordinator, March 2008 - June 2012

compiled new hire packets

provided orientation to new nursing personnel

scheduled all shifts for nursing staff

ensured all shifts were covered

called staffing agency for emergency personnel

made sure all nursing personnel license were up to date

communicated policy/procedures and federal/state regulations to staff

maintained files and records

answered heavy phone calls

use of general office equipment 8

received/approved request from personnel for vacation and personal time off

on call for emergency call ins to get nursing shifts covered

solved routine problems, and performed related or similar duties as required



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