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Administrative Assistant Legal Secretary

Waldorf, Maryland, United States
January 19, 2019

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Hire Strategy (Employment Placement Agency) Washington, DC

Administrative Assistant (Temporary Position) December 2017-January

Assisted with the operation of Guest Services at the Museum of the Bible.

Delta-T (Employment Placement Agency) Vienna, Virginia

Substitute Teacher (Temporary Position) October 2017-December 2018

Charles County Public School (Employment Placement Agency) LaPlata, MD

Substitute Teacher (Temporary Position) May 2017 to Present

Duties: Assigned to fulfill all the responsibilities of a regular teacher in his/her absence and to teach scheduled classes in aiding students in the understanding of a subject matter, as well as to provide skills required for programmed lessons and purposeful training for the classroom as assigned by the school’s substitute program (Teachers).

Adams & Martin Group (Employment Placement Agency) Washington, DC

Legal Secretary/Receptionist (Temporary Position) July 2016-September 2016

Assisted attorneys with filing of U.S., National Stage and foreign applications in the USPTO

Prepared Amendments, Information Disclosure Statements, Extension of Times and Request for Refunds

Maintained calendar of scheduled events and correspondence management

Assisted as front desk receptionist handling mail packages and assembling of receptionist desk manual of information.

MFR Consultant (Employment Placement Agency) Philadelphia, PA

Administrative Assistant II (Contractor – Temporary Position) Feb. 2016-May 2016

My major and key functions in my position include but not limited to: Correspondence management through the Control Correspondence Management System (CCMS). I review correspondence received from our Agency as follows: Members of Congress, Motor Carriers, State legislation.

Preparation of travel for key personnel using E2 travel as needed.

Knowledge management principles, practices, methods and techniques, and skill in integrating management services with program objectives, goals and mission.

Ability to work effectively in a team oriented environment. This includes collaborating with co-workers, partners, and customers. Ability to apply analytical and evaluative methods, techniques and practices to identify processes and services needing improvement and to implement changes which will satisfy the customers’ needs and lead to organizational effectiveness. I am skilled in communicating effectively, both orally and in writing.

Maintains the calendar for the Chief Information Officer of the Office of Technology, ensuring no conflicts and makes sure that he is aware of any changes, additions, or corrections as soon as possible.

Arranged meetings for the CIO, Directors, Chiefs, and the program's staff, and assemble background material, pamphlets, information packets, brochures, charts, graphs, as needed for these meetings. Perform a wide range of administrative tasks, e.g., preparing requisition forms for supplies and services through computer data base programs.

Establishes timekeeping files, as appropriate, ensuring confidentiality for the department of Information Technology.

Temporary Agencies-Legal E, Robert Half Legal, Kellen Resources, Randstadt, Adams & Martin Group (Employment Placement Agencies) Washington, DC

Legal Secretary/Administrative Assistant (Temporary Positions) Jun. 2012-Feb.2016

Assisted attorneys with filing of U.S., National Stage and foreign applications in the USPTO

Prepared Amendments, Information Disclosure Statements, Extension of Times and Request for Refunds

Maintained calendar of scheduled events and correspondence management

Trained on the USPTO American Inventors Act (AIA) September 16, 2012

Assisted Program Manager and Coordinator with maintaining and updating Members First Participants Database of active members and participants

Updated Outreach database for National School Program (NSP and Target Programs)

Updated Quick Books and Gift Works accounting systems

Roetzel & Andress Washington, DC

Legal Secretary Dec. 2011-April 2012

Served as a legal secretary assisting the Intellectual Property Group of attorneys with filing of responses to the USPTO

Assisted with preparation of filing Amendments, Information Disclosure Statements, Applications, and Issue Fees

Assisted attorneys with real estate cases and court filings

Scheduled travel, lodging and rental car for attorney travel

Handled securing/storing documents

Oliff & Berridge Alexandria, VA

IP Specialist May 2011-July 2011

Prepared and filed U.S. Applications, National Stages, Continuation Applications; Amendments, Responses, Information Disclosure Statements and Issue Fees in the USPTO

Arranged for Examiner’ Interviews for attorneys

Calendar and correspondence management for responses due for filing with the USPTO and docket Examiner’s interview (in person and telephonic)

Attended training course for special procedures

Processed attorney time and client billing invoices

Wiley Rein LLP Washington, DC

Legal Secretary Oct. 2007-April 2011

Prepared PCT 371 National Stage Applications, U.S. Applications, Amendments, Information Disclosure Statements, 3.73 statements, Assignments, Declarations, Issue Fees and other correspondence with the USPTO

Prepared and report Patent Office communications to the clients.

Prepared filing instructions to foreign counsel for national phase applications.

Reviewed and responded to inquiries from the client and foreign counsel.

Reviewed daily and weekly docket reports and follow up with attorneys to ensure actions are completed timely.

Recorded deadlines for responses to USPTO and foreign PTO communications.

Contacted the USPTO regarding actions, inquiries and status updates.

Prepared formal documents for execution by the inventors and applications for submission to the USPTO and foreign PTO.

Created, updated and maintained patent prosecution electronic and paper files.

Review USPTO and foreign PTO rule changes and updated attorneys on changes.

Prepared draft template responses for applications.

Proofread patent, trademark, and litigation documents.

Processed pre-litigation Paragraph IV letters.

Initiated litigation files and reviewed exhibits.

Tracked and report billable time on the firm’s Accounting system.

Troubleshoot software issues with the IS Department and the USPTO technical department.

Opened PTO mail, sort and distribute mail to appropriate attorneys.

Opened new patent prosecution matters in the firm’s New Business Intake System.

Prepared client engagement letters.

Maintained attorney’s contacts in the firm’s client management system.

Coordinate the processing of vendor invoices, monthly client invoices, and accounting reports.

Coordinate the preparation and processing of check requests, expense and reimbursement forms.

Managed attorneys calendars, schedule meetings, and made travel arrangements.

Positioned requires work to be performed onsite during scheduled work hours.

Covered desk for the International Trading Commission (ITC) group with process of filing through ITC website Electronic Document Information System (EDIS) for submission of documents. Kept abreast of rule changes, electronic file size, formatting, and filing requirements for electronic and manual filing submissions of Prehearing Statements, Motions, Petitions, Responses, Replies, Comments, Briefs, Confidential Responses, Petitions, Requests, Exhibits and Supplementary Responses, Investigative Responses, Electronic Media Submissions, and EDIS Technical Website Failure Responses.

Experience with pre-trail, during trail and post trail experience with litigation cases. Gathered, organized and prepared listing of party names, addresses, emails and telephone numbers for the defendant representation, parties involved and court district for filing responses, arrange and schedule court reporters for depositions. Gather, organized and prepared same for claimant representation side.

Prepared reminders for Maintenance Fees (make payments or contact party assigned for paying fees).

Assisted with preparation of foreign filing applications in other international countries

Notified attorneys of fraudulent regarding maintenance fee invoices received

Prepared invoices for client billing; use of PCT Easy software program

Attended various training classes through University site and completion of success ratings for 3 years

Managed expense accounts for attorney travel and lodging

Storage retrieval/archiving and destroying of files; attended meetings to establish goals and objectives


Technology Experience

Windows 95/98/2000/2003/2007/2010/XP Microsoft Office Suite MS Word, Power Point, Excel Adobe Acrobat Universitysite (Microsoft Office User Specialist) Deltaview Patent Cooperation Treaty Easy (PCT Easy software) Carpe Diem Chem.-Draw formula programs Photo Shop Alecto docketing OPUS record keeping database Perfect Law Accounting Billing System Transnet Dictaphone software USPTO Electronic Filing (EFS & PAIR) Equitrac keypad Pattys Docketing System Elite Webview records and time entry software Elite accounting Interwoven word processing Hummingbird word processing Legal Key Legal MacPack E-Rooms Discovery/E-Works databases Quick Books Gift Works Members First (Participants Database) IManage word processing FileSite/WorkSite IPDAS Correspondence Control Management System (CCMS) Prism (Requisition Program) Castle Time and Attendance E2 Solutions (Travel Expense Software Program).


Trinity Washington University Washington, DC

Major Communications (Senior)

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